Design and Print Tender Derbyshire

Design, Print and Creative Direction Tender.

UK-Chesterfield: printing and related services

2012/S 46-075828

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chesterfield College
Infirmary Road
Contact point(s): Chesterfield College
For the attention of: Richard Somerset
S41 7NG Chesterfield
UNITED KINGDOM
Telephone: +44 1246500765
E-mail: somersetr@chesterfield.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design, Print and Creative Direction Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Chesterfield, England.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreementDuration in years: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 80 000 GBP

II.1.5)Short description of the contract or purchase(s)

Chesterfield College is seeking to establish a framework agreement with several dynamic and energetic suppliers who can deliver excellent creative ideas as well as traditional design and print for Chesterfield College.
The Colleges intention is to select a number of preferred suppliers who will be contracted on an as and when needed basis. The preferred suppliers must be able to provide the services stated within the specification in a cost effective and efficient manner.
Although we cannot guarantee the volume of work which will be conducted, we require preferred suppliers to provide costs which will remain fixed for a period of at least 12 months from the time of appointment.
Prior to each job, the College will request a quotation from one or more preferred suppliers and allocate work as necessary.
The duration of the agreement shall be for a three year period on a 2+1 basis.
Suppliers must be able to provide all three lots within the specification to participate in the tender. Sub-contracting is acceptable however you must state which aspects are sub-contracted and to whom.

II.1.6)Common procurement vocabulary (CPV)

79800000, 79822500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.6.2012. Completion 29.5.2015

Information about lots

Lot No: 1 Lot title: Creative Direction

1)Short description

Although the design aspect of promotional collateral is important, creative direction is key to positioning the College in a positive way. As required by the business, we expect preferred suppliers to initiate and stimulate creative ideas for promotional campaigns and collateral. We also envisage this service supporting copywriting in order to effectively position our services within the marketplace.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Creative Design

1)Short description

We are striving to achieve a clean, professional and engaging look to promotional collateral targeted to the appropriate customer group. The design service will be required for a range of collateral such as:
Flyers, posters, leaflets etc. Please note, to minimise time, we would expect the preferred supplier to produce a template which can be used for posters etc.
Course guides.
Display & presentation material such as banners & conference displays.
Corporate stationery such as letterheads, business cards, etc.
Website/other multimedia graphics.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Print

1)Short description

As well as standard print items, preferred suppliers must have the ability to source, design and print a wide range of marketing collateral such as:
Banners, conference displays etc.
Promotional items such as pens, key rings etc.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See conditions of contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See conditions of contract.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Health and safety policy.
Equal oportunties policy.
Quality management system.
Environmental policy.
Employers liability insurance cover to 10 000 000 GBP.
Public liability insurance cover to 5 000 000 GBP.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Previous 3 years accounts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
See conditions of contract and/or pre-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CC/2012/1046

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.4.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2012

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 13.4.2012
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

see V1.4.2

Body responsible for mediation procedures

see V1.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Chesterfield College will incorporate a minimum10 calendar days standstill period at the point information on the award of the contract is communicated totenderers. This period allows unsuccessful tenderers to seek further debriefing from the College before thecontract is entered into. Applicants have 5 working days from the notification of the award decision to requestadditional debriefing and that information has to be provided a minimum of 2 working days before the expiry ofthe standstill period. Such additional should be requested from the named contact point at I.1.
If an appeal regarding the award of a contract has not been successfully resolved, the Public ContractsRegulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm bya breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such actionmust be brought promptly (generally within 3 months). Where a contract has not been entered into the Courtmay order the setting aside of the award decision or order the authority to amend any document and may awarddamages. If the contract has been entered into, the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

see v1.4.2

VI.5)Date of dispatch of this notice:2.3.2012