Design and Web Services Framework

Printing Design and Web Services Framework

1. Lithographical printing (high quality, mid to high volume printed material in spot and full colour). 2. Digital Printing (short run high quality printing). 3. Large Format Printing. 4. Signage Printing
5. High volume personalisation and fulfilment.
United Kingdom-Shrewsbury: Printing services

2013/S 157-274462

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shropshire Council
Shirehall, Abbey Foregate
Contact point(s): Procurement Manager
For the attention of: Nigel Denton
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910

Internet address(es):

General address of the contracting authority: www.Shropshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire Council
Shirehall, Abbey Foregate
For the attention of: Democratic Services Manager, Legal & Democratic Services
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
Fax: +44 1743253910

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
Shirehall, Abbey Foregate
SY2 6ND Shrewsbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

IMC 066 – Print, Design and Web Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Shropshire.
NUTS code UK,UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 27
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

Shropshire Council intends to set up a framework of suppliers for the provision of Print and Design related services.
This framework will be for a period of up to four years, commencing on 1.4.2014. The framework holds a potential value of GBP 175 000 per annum, however Shropshire Council cannot guarantee volume of work under the framework agreement.
The framework is split into 2 categories: Printing Services and Design Services.
The Printing Services Category is split into 5 Lots:
1. Lithographical printing (high quality, mid to high volume printed material in spot and full colour)
2. Digital Printing (short run high quality printing)
3. Large Format Printing
4. Signage Printing
5. High volume personalisation and fulfilment
The Design Services category is split into 4 Lots
1. Graphic Design Services
2. Web Design
3. Web Application Development
4. Mobile Application Development
Bidders can apply for more than one category (Print and Design) and for more than 1 lot in each category.
A maximum of 8 (or equal scoring 8) top scoring bidders for each lot will be invited to tender.
3 providers will be selected in each Lot to form the final Framework.
If accepted, the Contractor will form part of a framework of service providers of printing and design services who will be asked to quote as appropriate for individual work throughout the duration of this framework arrangement. Once a quotation is accepted, an individual contract will be formed subject to The Tender, the Standard and Special Conditions of Contract, the Tender Response document and the Instructions to Tender.
II.1.6)Common procurement vocabulary (CPV)

79810000, 79822500, 79930000, 72413000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See tender documentation
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2018

Information about lots

Lot No: 1 Lot title: Lithographical printing (high quality, mid to high volume printed material in spot and full colour)

1)Short description

The production of high quality calibrated print output.
4 colour process and spot colour lithographical printing.
Ability to print up to B2 sheet
To meet demand for fast turnaround at mid to high volume
Provision of system for transfer of data between business sites
Types of work in this lot would include: leaflets, booklets, bruchures, NCR. With the ability to finish all products on site.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Digital Printing (short run high quality printing)

1)Short description

The production of high quality calibrated print output
Ability to print upt o B3 sheet
To meet demand for fast turnaround at mid volume
Provision of system for transfer of data between business sites
Types of work in this lot would include: leaflets, booklet and brochures. With the ability to finish all products on site.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Large Format Printing

1)Short description

Large format from A2 and above.
To print on various substrates including bond, gloss, polymer based and adhesive products.
Use of UV inks to provide external durability in direct sinlight conditions.
Provision of system for transfer of data between business sites
To produce pull up display stands, and various display equipment to incorporate provided designs
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Signage Printing

1)Short description

Ability to print on various material for display at various sites.
Provision to erect.
Provision of system for transfer of data between business sites.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: High Volume Personalisation and Fulfillment

1)Short description

The majority of work within this lot would be time sensitive within Government legislation and as such site spot checks and audit verification will be part of any workflow.
The production on site of various document tyoes and envelopes.
Incorporating data from systems and software such as Xpress, Paris, SAMIS and Northgate.
Migration of data into graphical documents.
Provision of secure data transfer and storage of materials
Provision of system for transfer of data between business sites.
Tyoes of work within this lots would include: complex constituent data to creat ballot papers, individual electoral registration, poll cards, impact mail and canvas papers
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Graphic Design Services

1)Short description

The council is looking for innovative graphic designers who can take the simplest of briefs and work with our brand rules to create effective solutions to our communications problems that can be evaluated. A key part of any project will be measuring its effectiveness and demonstrating value for money.
Types of work we will be looking to produce will be extremely varies and cover the whole spectrum of desin. We have a core need for standards like leaflets, forms, brochures, reports etc. But we also need large format displays, vehicle graphics, signage and there is a growing need for interactive documents.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Web Design

1)Short description

Web designers (or Front End designers/developers) who can create responsively designed sites, branded templates or other equivalent items to supplement the main Shropshire Council site. The Council has many projects which often incorporate our partners where we need effective stand-alone sites, or potentially sites which must fit within the Council design guidelines or to a standardised design template. These sites could include, client login and editing facilities as well as rich interactive media, and may require you to work with other providers to match your skills of design to another provider’s skills in development.
Types of work could include: leaflets, booklets, and brochure style sites.
2)Common procurement vocabulary (CPV)

79930000, 72413000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Web Application Development

1)Short description

Innovative web application development agencies with a preference for (but not limited to) developing Umbraco based solutions, who can build complex web applications which could involve integrations with multiple back-office systems. You may be required to work with other providers in regards to design, or with our in-house developers/designers.
Types of work could include: complex systems to display complex data sets (e.g. bus timetables or route finding systems.) ecommerce platforms, web based business management solutions, surfacing complex datasets into simple API services.
2)Common procurement vocabulary (CPV)

79930000, 72413000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Mobile Application Development

1)Short description

Mobile application development agencies with experience of multiplatform mobile applications (Covering at least iOS, Android, Windows Mobile) who have experience using the various feature sets within current mobile phone (accelerometers, GPS, camera, multi-touch, HD/Retina, proximity sensors, NFC, infrared, gyroscope etc.) You may be required to integrate with multiple back office systems, and have the skills and knowledge to make resilient mobile applications and that mobile data is safe from any security threats. You may also be required to work with other providers or internal teams.
Types of work could include: Location aware reporting services (dog fouling, potholes etc.) or mobile business management applications (To allow officers to do their jobs whilst on the move)
2)Common procurement vocabulary (CPV)

79930000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Severable Liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants wishing to be considered for inclusion in the tender process must first complete and return a Request to Participate Questionnaire by the date in para 1V 3.3. The questionnaire can be obtained on request in writing or by email to procurement@shropshire.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: see Request to Participate Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
see Request to Participate Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IMC 066
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.10.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority reserves the right not to award a contract or to award any option(s) it so wishes.
Closing date for receipt of tenders is 12 noon, 10.1.2014. Applicants wishing to tender for this requirement must first request a Request to Participate Questionnaire in writing or by email to procurement@shropshire.gov.uk as set out on para 1.1 above and return this by 4.10.2013.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authorities will incorporate a minimum 10 calendar day standstill period at the point information
on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek
further debriefing from the contracting authority before the contract is entered into. Additional information should
be requested from the contract in Section 1.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:12.8.2013