Design and Build Contract for University of York

Design and Build of the Biology Phase 2 Building and the new Teaching Building.

United Kingdom-York: Construction work for university buildings

2014/S 201-354036

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Mark Stower
YO10 5DD York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail: mark.stower@york.ac.uk

Internet address(es):

General address of the contracting authority: http://www.york.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/york/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design and Build of the Biology Phase 2 Building and the new Teaching Building.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of York was founded in 1963 with 200 students. Since then, it has expanded to over 15 000 students and has over 30 academic departments and research centres.
This procurement is divided into Lots, which are outlined below:
To continue the redevelopment of Heslington West, the University is now looking to develop a new building for the Biology Department and as well as a general Teaching Building.
LOT 1 Biology Phase 2 Build.
The proposed building is to be constructed off the north elevation of Biomedical Phase 1 recently completed in August 2014. A new atrium is included in the current proposal to be constructed as part of this project including new bridge links from both first and second floors. A key part of the brief will be to remove the existing external fire escape staircase from Biomedical Phase 1 to time in with the new atrium and bridge links and a new fire escape plan. This switch over will need to carried out almost seamlessly to prevent any downtime of the existing Phase 1 facility. It is the University’s intention to procure the successful candidate for LOT 1 via a single stage competitive tender process (short-listed candidates only).
LOT 2 New Teaching Building.
The project is to provide a facility for centrally timetabled general teaching space for students across the campus. This will be in a series of seminar rooms and large lecture theatre(s). The building will also need to provide ample milling waiting space for students at changeover periods. It will also need to provide social and informal study space. It is the University’s intention to procure the successful candidate for Lot 2 via a two stage competitive tender process (short-listed candidates only).

II.1.6)Common procurement vocabulary (CPV)

45214400, 45214600, 45214610, 45214000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see II.1.5.
Estimated value excluding VAT:
Range: between 18 000 000 and 19 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 20.2.2015. Completion 31.7.2016

Information about lots

Lot No: 1Lot title: Biology Phase 2 Build

1)Short description

LOT 1, Biology Phase 2 Build.
The proposed building is to be constructed off the north elevation of Biomedical Phase 1 recently completed in August 2014. A new atrium is included in the current proposal to be constructed as part of this project including new bridge links from both first and second floors. A key part of the brief will be to remove the existing external fire escape staircase from Biomedical Phase 1 to time in with the new atrium and bridge links and a new fire escape plan. This switch over will need to carried out almost seamlessly to prevent any downtime of the existing Phase 1 facility. It is the University’s intention to procure the successful candidate for LOT 1 via a single stage competitive tender process (short-listed candidates only).
It is envisaged that construction for the Biology Phase 2 build will begin by no later than June 2015, with the building being operational by no later than 31.7.2016.

2)Common procurement vocabulary (CPV)

45214400, 45214600, 45214610, 45214000

3)Quantity or scope

Please see 1) Short Description.
Estimated value excluding VAT: 11 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 20.2.2015. Completion 31.7.2016

5)Additional information about lots

Lot No: 2Lot title: New Teaching Building

1)Short description

LOT 2, New Teaching Building.
The project is to provide a facility for centrally timetabled general teaching space for students across the campus. This will be in a series of seminar rooms and large lecture theatre(s). The building will also need to provide ample milling waiting space for students at changeover periods. It will also need to provide social and informal study space. It is the University’s intention to procure the successful candidate for Lot 2 via a two stage competitive tender process (short-listed candidates only).

2)Common procurement vocabulary (CPV)

45214000, 45214400

3)Quantity or scope

Please see 1) Short description.
Estimated value excluding VAT: 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 20.2.2015. Completion 31.7.2016

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee and/or performance bond may be required where applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Joint and several liability will be required in the event of a consortium bid.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The successful contractor will be required to enter a building contract based on JCT Design and Build single stage for Lot 1, and NEC3 Option C two stage for Lot 2. Both will incorporate University of York specific amendments and conditions of contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Universitys terms and conditions.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details are provided within the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence as described in Article 47 of Directive 2004/18/EC of the European Parliament, paragraphs 1. (a), (b) and (c) and as otherwise specified within the Pre-Qualification Questionnaire and Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence as described in Article 48 of Directive 2004/18/EC of the European Parliament, paragraphs 2 (a) (i), (b), (c) and (e) to (i); and as otherwise specified in the Pre Qualification Questionnaire and tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued to short-list the interested candidates. This will be used to evaluate their technical, economic, and financial suitability. All complete questionnaires will be assessed and ranked. It is envisaged that a maximum of the 6 highest ranked candidates per lot will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UY/SD/277

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Whilst this procurement is not currently subject to the EU Funding, it may become subject to ERDF funding in the future.

VI.3)Additional information

The University intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for candidates to obtain further information and express their interest. Prospective candidates should follow steps 1-11 below to express their interest and obtain the Pre-Qualification Questionnaire (PQQ). (NB: Candidates who have previously registered on the In-Tend system as a University of York contractor/supplier should go to step 8).

1) Candidates should register on the In-Tend system at https://in-tendhost.co.uk/york/;

2) Click the New User Registration link;
3) Enter the user and business details requested and click Next;
4) Add your contact details by clicking Add. Complete the details and click Next;
5) Click Next again to confirm the contact details and move to the next screen;
6) Check all registration details are correct and click Register my Details;
7) You will receive an email with your user and password details;
8) Return to the website and click Login. Enter your details and click Login;
9) Click the Current Tenders link and then Show All Tenders;
10) To express an interest, click on the relevant tender and then on Express Interest;
11) You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system;
12) Click on the link provided to re-enter the In-Tend site click on My Tenders, then View Tender Details, then View Documents. This will open the PQQ.

For any support in submitting your expression of interest please contact the help-desk via the email at support@in-tend.com or phone on +44 8442728810.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the regulations to take action in the high court (England, Wales and Northern Ireland).
If an appeal regarding the.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2014