Design and Construction of Social Housing Portsmouth

Design and Construction of Social Housing Portsmouth

Design and Construction of Social Housing and Similar Residential Schemes, Sub-regional Framework Agreement — Portsmouth and Surrounding Area.

United Kingdom-Portsmouth: Construction work for multi-dwelling buildings and individual houses

2014/S 198-348987

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 1 Core 5, Civic Offices, Guildhall Square
Contact point(s): Procurement Service
For the attention of: Edward Baah-Owusu — Procurement Professional
PO1 2DR Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/procurement/contract-opportunities-with-us.aspx

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Fareham Borough Council
Civic Way
PO7 8JU Fareham
UNITED KINGDOM

Havant Borough Council
Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

East Hampshire District Council
Penns Place
GU31 4EX Petersfield
UNITED KINGDOM

NHS Portsmouth — trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampton
UNITED KINGDOM

University of Portsmouth
University House, Winston Churchill Avenue
PO1 2UP Portsmouth
UNITED KINGDOM

Portsmouth Hospitals NHS Trust — trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampthon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design and Construction of Social Housing and Similar Residential Schemes, Sub-regional Framework Agreement — Portsmouth and Surrounding Area.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 13 000 000 and 18 000 000 GBP
Frequency and value of the contracts to be awarded: Contracts let via the framework agreement will range in value from approximately 500 000 GBP to 8 000 000 GBP although there may be occasions where the value range stated is exceeded.

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (‘the Council’) is leading on the set up of a sub-regional framework agreement for the design and construction of new social housing. The framework may also be used for the delivery of other similar residential schemes, for example delivery of new build University Halls of Residence. A minimum of 4 contractors and a maximum of 6 contractors will be appointed a place on the framework.
The Council estimates that the total value of contracts let via the framework agreement over the four year period it is operational will range from approximately 13 000 000 GBP — 18 000 000 GBP. The lesser value of works quoted is based upon the Council’s estimated requirements whilst the higher value is based upon the estimated requirements of the Council plus those of the other contracting authorities who will have access to the agreement.
Individual contracts let via the framework agreement will range in value from approximately 500 000 GBP to 8 000 000 GBP, although there may be occasions where the upper value is exceeded. All contracts will be let via a mini-competition process.
The Council will establish the framework concurrently with the letting of a contract for the development of the Illustrious House site. The value of the works is estimated at approximately 2 300 000 GBP. The JCT 2011 Design and Build form of Contract will be used to let the Illustrious House contract, however subsequent call off contracts may be let using the full suite of JCT contracts utilising a range of procurement strategies including but not limited to design and build, early contractor involvement, two stage tendering and traditional construction only.
The Council is aiming to have awarded the framework by 22.12.2014 with the framework becoming operational on 9.1.2015. The contract for the Illustrious House site will also commence from 9.1.2015 at the design process point Royal Institute of British Architects (RIBA) 2013 Plan of Work Stage 3 — Developed Design.
The Council’s target date for works commencement in respect of the Illustrious House site is 9.2.2015. The Council’s target works duration period is approximately 18 months with a target handover date of the completed housing by 15.8.2016.
Once operational the framework will be open for a maximum duration of four years during which time the Council, and the additional neighbouring contracting authorities stated below, will have the facility to utilise the agreement. The set-up of the framework will place no obligation on the Council or the neighbouring contracting authorities to use the framework agreement.
The framework agreement will be available for use by members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC).
The PRPP is made up of the following members:
— Portsmouth City Council
— Havant Borough Council
— Fareham Borough Council
— Gosport Borough Council
— University of Portsmouth
— NHS Portsmouth — trading as Solent Supplies Team (and its successors in title)
— Portsmouth Hospitals NHS Trust — trading as Solent Supplies Team (and its successors in title)
As the framework arrangements will be available for the contracting authorities stated above; any tenderer who enters a bid must be able to undertake works in all of these locations.

The deadline for submission of requests for clarification is 14.11.2014 23:59 with the deadline for tender submissions following on 24.11.2014 14:00. A bidders briefing session will be held on Thursday 23rd October at the Councils Civic Offices. Further details of this briefing will be published as correspondence via the Council’s InTend e-sourcing solution.

Tender documentation for this scheme can be obtained from the Council’s InTend e-sourcing solution using the following web address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.6)Common procurement vocabulary (CPV)

45211000, 45211100, 45211200, 45211300, 45211340, 45211341, 45212410, 45214700, 45215100, 45215214, 71000000, 71221000, 71241000,71242000, 71244000, 71245000, 71246000, 71313400, 71313410, 71313420, 71313430, 71313440, 71313450, 71314000, 71314100, 71314200,71314300, 71314310, 71321000, 71321200, 71351500, 71510000, 71530000, 45111000, 45261215, 45310000, 45311000, 45312000, 45312320,45313100, 45314200, 45315300, 45321000, 45330000, 45331100, 45331110, 45332000, 45332400, 45333000, 45341000, 45342000, 45400000,45410000, 45420000, 45421100, 45430000, 45440000, 45451000, 45451100, 45261000, 45261300, 45261410, 45261420, 45262100, 45262210,45262410, 45262500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will support the construction of new social housing and similar residential schemes within Portsmouth and the surrounding area in line with current Area Action Plans and housing demands. The schemes the Council is targeting to deliver via the framework include, but are not necessarily limited, to the following sites:
— Illustrious House
— Arthur Pope House
— Brook Club
— Southsea Community Centre
Each scheme let via the framework may differ in scope; however the general scope of works required for delivery of the Illustrious House scheme includes, but is not limited, to the following:
— Design and construction services
— Service diversions
— Service connections
— Pile foundations
— Structural steelwork
— Concrete flooring
— External envelope works
— Brick/block work
— Dry lining
— Mechanical, electrical and public health installations
— Lift installation
— PV panel installation
— Glazing
— Social housing fit out
— Painting and decorating
The wider scope of works which will be covered by the over-arching framework will include, but may not be limited to:
— Design and construction services
— Site Preparation Work (including demolition)
— Building Construction Work
— Building Installation Work
— Building Completion Work

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HaPS/AMS053/14/HDF/T

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2014 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2018

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.10.2014