Design Consultancy for Office Space and Supply of Furniture – Supplier Engagement Day

Design Consultancy for Office Space and Supply of Furniture – Supplier Engagement Day

Tenderers may wish to attend SGH to view the current furniture stock. TfW are currently working on a site visit protocol taking into account social distancing requirements.

United Kingdom-Cardiff: Office furniture

2020/S 098-236111

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Transport for Wales
Postal address: Southgate House, Wood Street
Town: Cardiff
NUTS code: UKL15
Postal code: CF10 1EW
Country: United Kingdom
Contact person: Tamara Evans
Telephone: +44 2921673434
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Transport related services

Section II: Object

II.1)Scope of the procurement


Design Consultancy for Office Space and Supply of Furniture and Associated Services — Supplier Engagement Day

Reference number: TFW234

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Transport for Wales (TfW) is seeking to procure a supplier(s) for innovative and sustainable design solutions for the use of our office space located at our new premises in Pontypridd, South Wales.

It is envisaged that a sole supplier will be required to review and work with the current design of the office space taking into consideration operational department functions, evaluate the existing TfW furniture estate and consider what can be reused within the new design, supply refurbished/re-manufactured furniture or new from certifiable sustainable sources where possible to satisfy the design brief. The design and supply requirements does not include floor coverings and blinds.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL15
Main site or place of performance:

Transport for Wales new premises at Pontypridd, South Wales.

II.2.4)Description of the procurement:

In Oct/Nov 2020 Transport for Wales (TfW) will move from Cardiff to our new Headquarters in Pontypridd.

Sustainability is a TfW core value and so we want to demonstrate that we are living/true to our values. Our customers and stakeholders need to be confident in us and in what we say we’ll do and the approach we take to fitting out our headquarters will be a demonstration of how we live our values.

We want to use a sustainable approach to the procurement of our interior so that we maximise the amount of reuse, re-manufacture and recycling that we do and would like to work with an organisation or a consortium of organisations that can supply, deliver and install furniture that meets our values.

We want our HQ to be a showcase for high quality sustainable procurement that demonstrates value for money. Interior requirements are:

— on brand and use a simple colour palette (core colours black/grey, red, white);

— contemporary, collaborative and comfortable feel, that brings out the best in our staff, it needs to have different spaces that enable staff to work in the most effective and productive way;

— harmonious look with similar types or groups of furniture ie chairs desks etc;

— it needs to have longevity – opportunities for repair first rather than replace approach.

We employ over a hundred staff (the office will eventually accommodate around 400 people) in a wide range of roles from a range of sectors, backgrounds and capabilities.

We have furniture that we will be reusing but may also wish to source:

— café style furniture,

— storage,

— meeting furniture,

— desks (with cable management) and chairs,

— breakout furniture – sofas, small tables and chairs,

— acoustic pods and booths/cwtch seating.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: yes
Description of renewals:

Call-off for additional assistance with office design after initial installation and move to Pontypridd, for up to a further 6 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

TfW234 ITT Volume 1: tender instructions and requirements V1.0

TfW234 ITT Volume 2: tender questionnaire V1.0

TfW234 ITT Volume 3: pricing schedule V1.0

TfW234 ITT Volume 4: proposed terms and conditions V1.0 (TBC)

TfW234 ITT Volume 5: additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 029-068808

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/06/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/06/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Site visit: Tenderers may wish to attend SGH to view the current furniture stock. TfW are currently working on a site visit protocol taking into account social distancing requirements, and will issue details in due course. Tenderers are to apply to TfW via to book an appointment.

ITT documents can be found in the additional documents section of this contract notice on Sell2Wales:

TfW234 ITT Volume 1: tender instructions and requirements V1.0

TfW234 ITT Volume 2: tender questionnaire V1.0

TfW234 ITT Volume 3: pricing schedule V1.0

TfW234 ITT Volume 4: proposed terms and conditions V1.0 (to be issued in due course)

TfW234 ITT Volume 5: additional information

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:101801)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: