Design consultancy frameworks for electrical engineers

Design consultancy frameworks for electrical engineers

Hywel Dda Local Health Board

UK-Carmarthen: engineering design services for mechanical and electrical installations for buildings

2012/S 12-019372

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hywel Dda Local Health Board
Glangwili General Hospital, Dolgwili Road
For the attention of: Mr Steven Thomas
SA31 2AF Carmarthen
UNITED KINGDOM
Telephone: +44 1267227636
E-mail: steven.thomas2@wales.nhs.uk
Fax: +44 1267227933

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Design consultancy frameworks (electrical engineers).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Carmarthenshire, Ceredigion and Pembrokeshire.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: Each framework agreement will last for 4 years with an option to extend by a further 2 years. Justification for a framework agreement for the duration of which exceed 4 years:
a) Return on investment the strategic approach to health estates management is long term. This framework requires the creation and maintenance of accredited, stable and integrated supply chains that require considerable operator investment to establish. A sufficient framework duration is essential to attract and encourage the construction effort needed to meet policy standards;
b) Scheme duration Capital investment for the NHS largely consists of the build of clinical and specialist facilities. From the start of design and completion these schemes can easily take 3 years. The framework should exist for a period that runs until the completion of schemes started from its mid point to ensure that the NHS economy gets its return on the investment made in creating, letting and managing the framework agreement.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 380 000,00 and 475 000,00 GBP
Frequency and value of the contracts to be awarded: None guaranteed – to be awarded in accordance with the call off procedure set out in the framework agreement.

II.1.5)Short description of the contract or purchase(s)

The LHB wishes to establish a framework for electrical engineering services as part of a single coordinated project to establish frameworks for construction contractors and mechanical and electrical engineering contractors (“Contractors’ Frameworks”), architects, civil and structural engineers, electrical engineering design and mechanical engineering design (“Design Consultants’ Frameworks”) and project managers, quantity surveyors and CDM coordinators (“Projects Consultants’ Frameworks”). To avoid conflicts of interest, economic operators (including any separate legal entity which is a member of the same group of legal entities as the economic operator (“affiliated entity”)) may only apply to be selected to tender in respect of frameworks within one of the following groups: contractors’ frameworks, design consultants’ frameworks and project consultants’ frameworks. Economic operators may apply for more than one discipline within any one of those groups. If any economic entity or affiliated entity applies for more than one of the above groups of frameworks, they may be required to withdraw any conflicting applications or tenders, or may be disqualified from the tender process. The electrical engineers’ framework will be divided into 2 lots comprising:
(1) Services in respect of projects with an estimated construction value of up to 1 000 000,00 GBP and
(2) Services in respect of projects with an estimated construction value of from 1 000 001,00 GBP to 3 999 999,00 GBP.
It is envisaged that 4 economic operators will be appointed to each lot. Additional information is set out in a Memorandum of Information (“MOI”) which is available upon request (see paragraph VI.3 of this notice for details).
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

71321000, 71300000, 71310000, 71320000, 71330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Range as below. No value guaranteed – to be awarded in accordance with call off procedure in framework agreement.
Estimated value excluding VAT:
Range: between 380 000,00 and 475 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Each framework agreement will last for 4 years with an option to extend by a further 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Electrical engineers’ framework (Lot 1)

1)Short description

Electrical engineering services in relation to projects with an estimated construction value of up to 1 000 000,00 GBP.
2)Common procurement vocabulary (CPV)

71321000, 71300000, 71310000, 71320000, 71330000

3)Quantity or scope

Range as below. No value guaranteed – to be awarded in accordance with call off procedure in framework agreement.
Estimated value excluding VAT:
Range: between 60 000,00 and 75 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Envisaged number of consultants to be appointed to this lot of the framework: 4.
Lot No: 2 Lot title: Electrical engineers’ framework (lot 2)

1)Short description

Electrical Engineering services in relation to projects with an estimated construction value of from 1 000 001,00 GBP to 3 999 999,00 GBP.
2)Common procurement vocabulary (CPV)

71321000, 71300000, 71310000, 71320000, 71330000

3)Quantity or scope

Range as below. No value guaranteed – to be awarded in accordance with call off procedure in framework agreement.
Estimated value excluding VAT:
Range: between 320 000,00 and 400 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Envisaged number of consultants to be appointed to this Lot of the framework: 4.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The LHB reserves the right to request parent company and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of partnership or consortia or other groupings of more than one legal entity, liability shall be joint and several. In the case of consortia, partnership or other similar arrangements, one party must act as lead contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (see paragraph VI.3 of this Notice).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (see paragraph VI.3 of this Notice).
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire (see paragraph VI.3 of this Notice).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire (see paragraph VI.3 of this Notice).
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire (see paragraph VI.3 of this Notice).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HDT-42
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. Hywel Dda Local Health Board is the contracting authority;
2. The contracting authority reserves the right to undertake the tender process via electronic means using the Internet;
3. The OJEU process from PQQ stage onwards will be performed on the Xchange Wales tendering system. Please note the following Instructions:
Suppliers instructions How to Express Interest in this tender;
3.1. Register your company on the eTenderwales portal (this is only required once),
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
3.2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the “Open Access PQQs” link. (These are pre-qualification questionnaires open to any registered supplier),
— Click on the relevant PQQ to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only),
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3.3. Responding to the tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— eMail: help@bravosolution.co.uk,

— Phone: +44 800368 4850 / fax: +44 2070800480.
4. The PQQ document will not be available to access on EtenderWales until the OJEU advert has been published. Once registered suppliers should check regularly on the EtenderWales system to check if the PQQ has been published;
5. Note, the PQQ and MOI are loaded as an attachment. Please complete PQQ and load back on E-Tender Wales as an attachment;
6. Bidders who request a PQQ will also be provided with a MOI which provides outline information in relation to the services being procured. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders and the LHB will not be liable in any event for payment of such costs. The LHB reserves the right to:
(I) Evaluate each lot as a separate contract;
(II) Award the contract(s) in whole or part;
(III) Award the contract to one bidder or a number of bidders;
(IV) Annul the tendering process and not award any contract(s).
All documents to be priced in sterling and all payments made in sterling. In relation to point II.1.9 above – variants will be accepted to the extent permitted in the invitation to tender documentation (if at all). Registration with Constructionline is a mandatory requirement (as set out in the PQQ).
Buy4Wales Reference Number: 28919.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LHB will allow a minimum of 10 calendar days standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer / applicant was unsuccessful. Should additional information be required it should be requested of the addressee in Section I.1 Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendments) Regulations 2009 and the Public Contracts (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2012