Design Consultancy Services Edinburgh

Design Team for EBVC Facilities.

United Kingdom-Edinburgh: Design consultancy services

2013/S 188-324515

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EC/0616/Design Team for EBVC Facilities.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

LIT/0616/Design Team for EBVC Facilities
PQQ available to download via Intend until 28.10.2013.
PQQ return date is no later than 12:00 on 29.10.2013.

II.1.6)Common procurement vocabulary (CPV)

79415200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EC/0616/Design Team for EBVC Facilities
PQQ available to download via Intend until 28.10.2013.
PQQ return date is no later than 12:00 on 29.10.2013.
1. Summary of Project
– Project Name: Large EBVC Facilities Project
– Estates Development Manager: Anna Stamp
– Project Manager: Julia Laidlaw
– Construction cost (excluding VAT), in the region of 26m GBP in total
– Main Contract type: Procurement route to be established
– Anticipated start on site date: November 2015
– Anticipated construction length: Multiple contracts up to end 2018
– Award criteria: Quality 60, Cost 40.
2. The Project Brief
The scope of service to be undertaken is a mixture of refurbishment, extension, demolition and new build to rationalise, expand and upgrade the accommodation and respond to current and future teaching, research and clinical practices. The timescales and prioritisation of each element of work will depend on funding and business need.
There are several elements to the project –
– Lot 1: Large EBVC Research and Imaging Centre in the region of 10m GBP.
– Lot 2: New Theatre Block in the region of 2m GBP.
– Lot 3: General Refurbishment in the region of 5m GBP
– Lot 4: Veterinary Support Buildings in the region of 4m GBP
– Lot 5: Teaching Block and Large EBVC Hub in the region of 5m GBP
It is intended to make one appointment for Design Team services. Roll over to other lots will be subject to approval of business plans, funding availability and the satisfactory performance of the Design Team. It is intended that the design work on Lot 1 and 2 commences immediately with construction taking place within 3 to 4 years. Work on Lots 3, 4 and 5 will follow on from that. Design Team services will be based on a percentage fee of estimated construction work (excluding VAT) relative to each lot. Design Team services for each lot will be for RIBA Stages C to E (detailed design) then F to L (tender to practical completion). There will be a break between as funding strategies develop. As part of ITT, the fee structure for each RIBA stage will be made clear in the event of funding interruptions.
3. Overview of Procurement Exercise.
As a first step to awarding the design contract for this project, this Pre-qualification Questionnaire (PQQ) has been drafted in order to assess the ability of the companies who are seeking the appointment. The PQQ is marked out of 66 and the highest 5 companies will be invited to tender. This tender will be a percentage fee of the construction costs and a further questionnaire. Both will be marked and weighted as per award criteria to get a final cost/quality mark. For final selection, the University may opt to interview.
If you require clarification with regards to the information detailed within this PQQ documentation pack, please submit your request via the Intend item of correspondence functionality.
This appointment is for a Design Team. The Design Team should consist of Architecture Consultants, Mechanical/Electrical Engineer and Structural Engineer (incl. services). The Lead Consultant will be the Architectural Consultants, who will need to have the necessary size and experience for this type of project.
This PQQ should be completed by the Lead Consultant.
The Quantity Surveyor, BREEAM advisor and CDM Co-ordinator should be excluded, as they will be appointed directly by the University.
To obtain the PQQ documentation please access the following url:
https://in-tendhost.co.uk/edinburghuni/aspx/Home

To Express Interest In this Tender, Select Tenders and then select current tenders and then view the details of the applicable advert.
Then Click on the Box ‘Express Interest’, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
Closing Date For Requesting Document’s : – 28.10.2013
Closing Date / Time for Submissions :- 29.10.2013 no later than 12:00.
PQQ documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documents have been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the tender documents.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button ‘Submit return’ (You may need to scroll the screen down to see this button)
You will then receive a receipt, print and retain a copy of this receipt. This is your confirmation of your submission.)The tender status will then confirm your documents have been submitted.
Online system help available at:-
https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a tender administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs)
PDF files
ZIP files containing the above
jpeg images
Maximum File size = 20 Mb.
No other file types will be accepted unless specified in the PQQ and or tender

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If applicable details will be listed within the ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within either the PQQ and or ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the information detailed within the PQQ and or ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the PQQ and or ITT documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All conditions applicable will be detailed within either the PQQ and or ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicable conditions will be detailed within either the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required: All applicable standards will be detailed within either the PQQ and or ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All applicable conditions will be detailed within either the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required:
All applicable standards will be detailed within either the PQQ and or ITT documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As stated within the PQQ and or ITT documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.10.2013

IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.11.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The PQQ documentation is available to download via Intend and not the PCS portal.
PQQ documentation is available until 28.10.2013.
PQQ return date is no later than 12:00 on 29.10.2013.
(SC Ref:279038)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.9.2013