Design, Print and Fulfilment Contract for National Museums Scotland

Editorial content, project management, production, design, print and fulfilment.

United Kingdom-Edinburgh: Publishing services

2019/S 133-327240

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
United Kingdom
Contact person: Patricia Convery
Telephone: +44 3001236789
E-mail: p.convery@nms.ac.uk
NUTS code: UKM

Internet address(es):Main address: http://www.nms.ac.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00423

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Production of Membership Publication

II.1.2)Main CPV code

79970000

II.1.3)Type of contract

Services

II.1.4)Short description:

Editorial content, project management, production, design, print and fulfilment of National Museums Scotland’s (NMS) supporters magazine, explorer, producing 3 issues per year over 3 years.

II.1.5)Estimated total value

Value excluding VAT: 210 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

22000000

22100000

22213000

22200000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

Scope of work:

— project management: manage the co-ordination and delivery of the magazine. Attend start-up meetings and planning meetings at the start of each issue,

— editorial content: working with the internal team, plan, commission, write and deliver all content,

— design: design each issue of the magazine to a high standard and within the museum’s brand guidelines,

— production: manage full production of the magazine including proofing, artworking and print,

— fulfilment and distribution: manage fulfilment and distribution of the magazine to its readership.

Operate in line with NMS standard terms and conditions for the purchase of services https://www.nms.ac.uk/media/1157131/585-standard-tpluscs-services.pdf

Bidders should refer to the additional document, specification — Schedule A for further information.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80 %

Price – Weighting: 20 %

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

National Museums Scotland reserves the right to extend the contract by 1 year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable to this procurement exercise.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD 4B.4 Statement:

Bidders will be required to state the value for the following financial ratio(s):

Liquidity ratio.

The calculation for this financial ratio is:

Divide current assets by current liabilities.

ESPD 4B.5.1 and 4B.5.2 statement:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— professional indemnity insurance = 200 000 GBP.

Minimum level(s) of standards possibly required:

ESPD 4B.4 — The minimum requirement is 1.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:

(Examples from both public and/or private sector customers and clients may be provided): bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.

4C.4 Please provide a statement of the relevant supply chain management and/or tracking systems used:

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the site notice.

4C.8.1

4C.8.2 Please provide details of the average annual manpower for the last 3 years:

Please provide details of the number of managerial staff for the last 3 years: bidders will be required to confirm their average annual manpower for the last 3 years.

Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

Minimum level(s) of standards possibly required:

4C.1.2 — 80 % weighting.

4C.4 — 10 % weighting.

4C.8.1 and 4C.8.2 — 10 % weighting.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/08/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Additional information can be found in specification — Schedule A.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=590454

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:590454)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=590454

VI.4)Procedures for review

VI.4.1)Review body

National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
United Kingdom
Telephone: +44 3001236789Internet address: http://www.nms.ac.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2019