Design and Print Framework

Design and Print Framework

Redcar and Cleveland Borough Council has a requirement for a framework contract with a suitable number of qualified and experienced suppliers to deliver a range of print, design & related services for a period of 2 years plus optional extensions of 2 x 12 months.

UK-Redcar: printed matter and related products

2012/S 119-197404

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Redcar and Cleveland Borough Council
Corporate Procurement, Redcar & Cleveland House, Kirkleatham Street
Contact point(s): Miss Michelle Gray
For the attention of: Miss Michelle Gray
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642771257
E-mail: michelle.gray@redcar-cleveland.gov.uk

Further information can be obtained from: NEPO Portal
Internet address: www.nepoportal.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO Portal
Internet address: www.nepoportal.org

Tenders or requests to participate must be sent to: NEPO Portal
Internet address: www.nepoportal.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print, Design and Related Services Framework Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Tees Valley.
NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 19
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Redcar and Cleveland Borough Council has a requirement for a framework contract with a suitable number of qualified and experienced suppliers to deliver a range of print, design & related services for a period of 2 years plus optional extensions of 2 x 12 months.
The requirements are divided into 4 lots:
Lot 1 – Business Stationery, including letterheads, business cards etc.
Lot 2 – Corporate Documents, including leaflets, posters, booklets, financial stationery etc.
Lot 3 – Design-led Publications and Related Opportunities, including similar documents as Lot 2 with a more design led focus.
Lot 4 – Signage and Livery, including for Council buildings and vehicles.
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Middlesbrough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.
II.1.6)Common procurement vocabulary (CPV)

22000000, 22140000, 22150000, 22160000, 79800000, 79810000, 79811000, 79820000, 79823000, 79824000, 79822000, 79821000, 22900000, 22800000, 22850000, 22458000, 79822500, 34928470, 34300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See II.1.5.
The Council has a requirement for a framework contract divided into 4 Lots, with a suitable number of qualified and experienced contractors to deliver a range of print, design & related services for a period of 2 years plus optional extensions of 2 x 12 months, which will incorporate all, some or none of the following:
— Offset/Litho Print including Finishing.
— Web Print including Finishing.
— Finishing is included as appropriate and includes but is not limited to; Die-cut, Lamination, Encapsulation, Fold/crease/score, Perfect Binding, Perforation, Embossing, Foil Blocking, Eye Letting, Spot UV, Numbering, Collation, Book-Binding, Wiro-Binding.
External print would vary in type, size, quantity and complexity depending on the individual job. The range could include posters, leaflets, brochures, die-cut folders.
This framework contract is being let by Redcar & Cleveland Borough Council and is initially for use by Redcar & Cleveland Borough Council. However, access to this contract may be extended to other authorities within the Tees Valley area, consisting of the following organisations: Middlesbrough Council, Stockton-on-Tees Borough Council, Darlington Borough Council, Cleveland Fire Brigade and Cleveland Police.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Business Stationery

1)Short description

This Lot relates to key Business Stationery items such as letterhead, business cards, calling cards and compliment slips. These are produced to a standard corporate design as shown in the Redcar & Cleveland Borough Council Style Guide.
2)Common procurement vocabulary (CPV)

22000000, 79800000, 79810000, 79823000, 79821000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Corporate Documents

1)Short description

This Lot relates to a wide range of corporate documents from information and promotional leaflets, posters and booklets to Council strategies, plans and workbooks. It also includes pre-printed envelopes and financial stationery such as NCR books. The Council’s Style Guide sets out standard design elements to assist in the compilation of these documents which ensures a degree of uniformity that clearly identifies the end product as one produced by Redcar & Cleveland Borough Council. This may include opportunities for limited design creativity, where appropriate.
2)Common procurement vocabulary (CPV)

22000000, 22140000, 22150000, 22160000, 79800000, 79810000, 79811000, 79820000, 79823000, 79824000, 79822000, 79821000, 22900000, 22800000, 22458000, 22850000, 79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Design-led Publications and Related Opportunities

1)Short description

This Lot relates to corporate documents which require more detailed and demanding design input than is identified in Lot 2. Specific jobs will vary based on requirements at any given time. However, recent examples of work produced that would come under this category include the Council’s Creative Directory and folders and inserts detailing current Regeneration Projects within the Borough (details of both provided).
2)Common procurement vocabulary (CPV)

22000000, 22140000, 22150000, 22160000, 79800000, 79810000, 79811000, 79820000, 79823000, 79824000, 79822000, 79821000, 22900000, 22800000, 22850000, 22458000, 79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Signage and Livery

1)Short description

This Lot relates to specific requirements for signage across all Council managed and operated buildings (internal and external), facilities and locations, such as parks, car parks, foreshore, etc. and livery of all vehicles and associated transport, for example promotional trailers, within the Council’s fleet. It does not include signage required for temporary exhibitions and displays.
2)Common procurement vocabulary (CPV)

34928470, 79822500, 34300000, 79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender pack.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender pack.
Minimum level(s) of standards possibly required: As detailed in the tender pack.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request;
(ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender pack.
Minimum level(s) of standards possibly required:
As detailed in the tender pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-8VAGKT
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.8.2012 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 6.8.2012 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call off orders may be subject to ERDF Funding.
VI.3)Additional information

Documentation will only be available via the NEPO portal www.nepoportal.org. Any expressions of interest or questions must go through the NEPO portal.

Candidates are advised that the Council is subject to the Freedom of Information Act 2000 (“the Act”).
If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing thisinformation, clearly identify the specific information they do not wish to be disclosed and clearly specify thereasons for its sensitivity. The Council shall take such statements into consideration in the event that it receivesa request pursuant to the Act which relates to the information provided by the interested party. Please note,it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Middlesbrough Borough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Redcar and Cleveland Borough Council
Redcar and Cleveland House Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

Body responsible for mediation procedures

Redcar and Cleveland Borough Council
Redcar and Cleveland House Kirkleatham Street
Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Redcar and Cleveland Borough Council
Redcar and Cleveland House Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

VI.5)Date of dispatch of this notice:19.6.2012