Design Services for the Airport Improvement Plan

Design Services for the Airport Improvement Plan

The Council of the Isles of Scilly is looking to appoint a Design Team including an Architect to act as designer and project lead for the developments at the Airport.

UK-Hugh Town: architectural design services

2012/S 141-236036

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Council of the Isles of Scilly
Council of the Isles of Scilly, Town Hall, Hugh Town, ST Mary’s Isles of Scilly
Contact point(s): Council of the Isles of Scilly
For the attention of: Diana Mompoloki
TR21 0LW Hugh Town
Telephone: +44 1720424802
Fax: +44 1720424017

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Design Services for the Airport Improvement Plan.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Hugh Town, St Mary’s, Isles of Scilly, UK.
NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council of the Isles of Scilly is looking to appoint a Design Team including an Architect to act as designer and project lead for the developments at the Airport. The project lead will be responsible for coordinating the progression and production of all necessary information for any consent required although these are likely to be very limited as the airport has permitted development rights, as well as arranging and conducting liaison meetings as required.
As project lead the consultant is expected to identify and price for all appropriate services that they consider are required to undertake work up to RIBA Stage L (Post Completion) on the design works for runway improvements, aircraft apron, terminal improvements, a new fire and rescue facility, a new aircraft hangar and resurfacing of the helipad. It currently anticipated that the designer would eventually be novated to a contractor as part of the Design and Build contract. This work needs to be sufficiently detailed to enable a tender to be obtained and the submission of applications for the required statutory approvals. This work is likely to include structural designs, architectural design and mechanical and electrical engineering.
The Council will separately appoint a suitably qualified CDM Coordinator (CDM-C) so that it meets its obligations under the Construction (Design and Management) Regulations 2007. Additionally, all tenders should also exclude the costs associated with quantity surveying services and as the Council will be appointing an independent company to provide these services.
The aim of the project is to ensure that the refurbished airport provides a modern, flexible and high quality space and facilities so that existing activities are better served and that new activities are encouraged, and that the airport can continue to successfully and safely operate for the next 20 years.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The project has the following objectives:
1. Undertake necessary scoping at an early stage to confirm the extent and content of the application together with any technical documents required. 2.Undertake and record a stakeholder and community engagement process to secure adequate consensus to support the application and to make sure that the designs incorporate the requirements of the community. 3. Ensure key risks to the application are identified well in advance and managed throughout the process and progress regularly reported to the client.
4. Ensure that the scheme is deliverable with the funding available through close working with the appointed Quantity Surveyor. 5. Ensure that health and safety and buildability considerations have been taken into account so that both health and safety requirements and a smooth transition to the build phase can be achieved
6. Submit plans to RIBA stage D Milestone 1 7. Continued development of the Plans to RIBA F1 Milestone 2 8.Development of the tender and other relevant documents required to let the contract for construction. 9. Novation to Contractor(s)
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.10.2012. Completion 3.3.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The provider needs to be able to deliver a full set of designs to progress the scheme and if operator does not have all the design skills within their consultancy they are requested to identify sub consultants that will ensure that these aspects of the scheme are delivered. This could include, where relevant, mechanical and electrical engineering companies, civil engineers or other specialist as appropriate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.8.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 31.8.2012 – 12:00

Town Hall, St Mary’s, Isles of Scilly.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): EU Convergence Programme (ERDF) for Cornwall and the Isles of Scilly 2007 – 2013.
VI.3)Additional information

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Council of the Isles of Scilly
Town Hall, Hugh Town, St Mary’s, Isles of Scilly
TR21 0LW Hugh Town
Telephone: +44 1720424000
Fax: +44 1720424017

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and application of the statutory stanstill period) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.7.2012