Design Team Appointment Edinburgh

Design Team Appointment Edinburgh

Design Team Appointment Redevelopment of the Pleasance Complex. PQQ available to download via Intend until the 17.9.2013.

United Kingdom-Edinburgh: Design consultancy services

2013/S 160-279565

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9–16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC/0605/Design Team Appointment Redevelopment of the Pleasance Complex.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

EC/0605/Design Team Appointment Redevelopment of the Pleasance Complex. PQQ available to download via Intend until the 17.9.2013. PQQ to be returned no later than 12:00 noon on the 18.9.2013.
II.1.6)Common procurement vocabulary (CPV)

79415200, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

EC/0605/Design Team Appointment Redvelopment of the Pleasance Complex
PQQ available for download via Intend until the 17.9.2013
PQQ return date is no later than 12 Noon on the 18.9.2013.
1. Summary Of Project
– Project Name:The Redevelopment of the Pleasance Complex;
– Estates Development Manager:Jane Johnston;
– Project Manager: Tommy Angus;
– Construction cost (excluding VAT): 5million GBP;
– Main Contract type: Traditional JCT contract;
– Anticipated start on site date:2015 onwards;
– Anticipated construction length:3 years phased;
– Award criteria: Quality 70 and Cost 30.
2. The Project Brief
The University’s Pleasance complex at 48A – 60 Pleasance is made up of six buildings and is of historic stature with four of the buildings overlooking the cobbled Pleasance Courtyard. The complex plays host to a variety of student societies and activities and is the main hub of the Edinburgh International Festival. The individual buildings range in age from circa 100 to 220 years old and are all category ‘B’ listed. These buildings are in excellent order externally having been well maintained, however the interior spaces are tired and no longer fit to deliver first class experiences to the users. The buildings are used infrequently during the day and the University is seeking to increase usage by making the spaces more flexible and attractive. This will require an expert and sympathetic view to achieve modern flexible spaces whilst retaining the character of this historic setting.
To this end the University is looking to appoint an Architectural Practice to lead and manage a team of consultants to progress the project from design to occupation.
A feasibility study has been undertaken and has identified where modifications could be made to the buildings to improve the utilisation and functionality and to ensure that any compliance issues were captured. The works to these buildings are anticipated to be on a 6 phase basis over a three year period to ensure minimum disruption to University business.
3. Overview of Procurement Exercise
As a first step to awarding the design contract for this project, this Pre-qualification Questionnaire (PQQ) has been drafted in order to assess the ability of the companies who are seeking the appointment. The PQQ is marked out of 100 and the highest 5 companies will be invited to tender. The invitation to tender will be a percentage fee of the construction costs and a further questionnaire. Both will be marked and weighted as per award criteria to get a cost/quality mark. Interviews will also be required.
This appointment is for a Design Team. The Design Team should consist of Architecture Consultants, Mechanical/Electrical Engineer, Structural Engineer and Acoustic Consultants. The Lead Consultant will be the Architecture Consultants, who will need to have the necessary size and experience for this type of project.
The University will be seeking to gain BREEAM accreditation at a minimum level of ‘very good’. The Design Team Leader will be expected to manage, produce and coordinate information as required for any BREEAM submission.
This PQQ should be completed by the Lead Consultant.
The Quantity Surveyor, CDM Co-ordinator and BREEAM advisor should be excluded, as they will be appointed directly by the University.
To obtain the PQQ documentation please access the following url:
https://in-tendhost.co.uk/edinburghuni/aspx/Home

To Express Interest In this Tender, Select Tenders and then select current tenders and then view the details of the applicable advert.
Then Click on the Box “Express Interest”, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
Closing Date For Requesting Document’s : – 17/09/2013
Closing Date / Time for Submissions :- 18/09/2013 no later than 12 Noon
PQQ documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documents have been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the tender documents.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button “SUBMIT RETURN” (You may need to scroll the screen down to see this button)
You will then receive a receipt, print & retain a copy of this receipt. This is your confirmation of your submission.)The tender status will then confirm your documents have been submitted.
Online system help available at:-
https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a tender administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs).
PDF files;
ZIP files containing the above;
jpeg images;
Maximum File size = 20 Mb;
No other file types will be accepted unless specified in the PQQ and or tender.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If applicable as stated within the PQQ and or ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If applicable as stated within the PQQ and or ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated within the PQQ and or ITT documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: If applicable as stated within the PQQ and or ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All relevenat conditions as stated within the PQQ and or ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicable conditions as stated within the PQQ and or ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All conditions as stated within the PQQ and or ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quantity. Weighting 70

2. Cost. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

PQQ available to download via Intend. All conditions will be detailed within either the PQQ and or ITT documentation. PQQ return date is no later than 12:00 noon on the 18.9.2013. (SC Ref:273821)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.8.2013