Designs for Physics Research Facility at Durham University

Designs for Physics Research Facility at Durham University

Durham University intends to appoint a Design Team to manage the design process for the building of its brand new prestigious Physics Research Facility, to be constructed at the Universities Science Site.

UK-Durham: designs

2012/S 23-037210

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Durham
Procurement Service, Mountjoy Block 4, Stockton Road
For the attention of: Linda Meade
DH1 3UZ Durham
Telephone: +44 1913344527
Fax: +44 1913344540

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Physics Research Facility at Durham University.
II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
Main site or location of works, place of delivery or of performance: University of Durham.
NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Durham University intends to appoint a Design Team to manage the design process for the building of its brand new prestigious Physics Research Facility, to be constructed at the Universitys Science Site (which is its main campus) on South Road, Durham, DH1 3LE, UK.
Durham University has one of the leading Physics and Astronomy departments in the UK, involved in both undergraduate teaching and scientific research. The new facility will complement the existing Ogden Centre for Fundamental Physics, which is home to the Institute for Particle Physics Phenomenology and to the Institute for Computational Cosmology. The existing Ogden Centre is also the base for the Universitys innovative outreach programme for school children and their teachers.
Whilst the brief is still being finalised, the new facility is to comprise a mix of offices, research meeting rooms, interaction/social space, research outreach space, preparation room, cold computer room and highly specified laboratories. In total, the area of the new facility is to be between circa 2 500 m2 and 3 000 m2, and the site identified to house this building is located to the west of the existing Physics Building and is currently used for car parking. It is thought that the new facility should be two or three storeys high, and is to be an important landmark building for the University. Consideration should be given to the fact that the site lies in a highly sensitive area from a Town Planning perspective, given its proximity to the area designated as Durhams UNESCO World Heritage site, with Durham Cathedral and Durham Castle located nearby. The overall project budget set aside for this prestigious new project is between circa 11 000 000 and 13 000 000 GBP depending on the final brief; the overall project budget is deemed to include all construction costs, fit out costs, professional fees and VAT. There is no land acquisition required as the University already owns the freehold of the proposed site for the new facility.
The proposed procurement route for the new facility is to be a single stage design and build contract with a fixed lump sum price. It is proposed that the successful Design Team will ultimately be novated to the successful Contractor, from RIBA Design Stage D or later.
The process for appointing the Design Team will require the short-listed Designers to prepare a Concept Design to be submitted together with fee proposals. Both elements will be evaluated to appoint the successful Design Team. The Concept Design will allow Architects and their Design Team members to express their vision for the new facility. Designs must be practical, deliverable, represent value for money and be capable of being constructed within the budget, but nevertheless must also be impressive, state of the art and of high technological virtuosity, being a new focal point for Physics Research at Durham University.
To register your interest in this event please follow the link below

II.1.6)Common procurement vocabulary (CPV)

22314000, 71221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 740 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requested in Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Requested in Pre-Qualification Questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire criteria and weighting:
Organisation Details weighted at 3.
Consider trading status.
Insurance weighted at 7.
Organisations should have minimum 10 000 000 public liability and public and professional indemnity insurance should have a minimum of 5 000 000.
Finance weighted at 10.
Is the organisation financially viable, company turnover and any performance guarantee.
Health & Safety weighted at 5.
Has the organisation a Health & Safety Policy and identified representatives.
Quality Assurance weighted at 7.
Has the organisation a Quality Control procedure in place, accreditations and a complaints procedure.
Environment weighted at 3.
Does the organisation have an Environmental Policy which is relevant to and supports this type of construction.
Waste Electronic & Electrical Equipment (WEEE) & (ROHS) weighted at 1.
Is the organisation working within the WEEE& ROHS legislation when using equipment which is relevant to and supports this type of construction.
Diversity and Equality weighted at 2.
Does the organisation have an Equal Opportunities Policy which is relevant to and supports this type of construction.
Corporate and Social Responsibility Equality weighted at 0.
Does the organisation have a Corporate and Social Responsibility Policy and do they assess their supply chain in regards to labour rights which is relevant to and supports this type of construction.
Supplementary Information Relating to the Project which is relevant to and supports this type of construction as below.
1.Methodology utilised on similar type of projects weighted at 20
2.Relevant Case Studies 3 required weighted at 22
3.Resources weighted at 20
Evidence to support your ability to deliver projects of this type.
Total PQQ weighting 100.
TENDER RESPONSE WEIGHTINGS should you be selected to go through to tender stage.
Grasp of project requirements weighted at 27.
Project approach methodology, timings and programming weighted at 6.
Key personnel and roles weighted at 8.
Resources weighted at 4.
Responsiveness to clients requirements weighted at 10.
Approach to quality design weighted at 10.
Price weighted at 25.
Form of Tender weighted at 10.
Total tender weighting 100.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.3.2012
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 14.5.2012

As in I.1 above.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2012