Desktop Upgrade Tender

Desktop Upgrade Tender

The University of East London is undertaking a substantial investment in its ICT capability and wishes to conduct a tender leading to the phased replacement of several Infrastructure and Application Systems to meet the current and foreseeable requirements of its students and staff.

UK-London: IT services: consulting, software development, Internet and support

2013/S 087-148240

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of East London
4-6 University Way
E16 2RD London
UNITED KINGDOM
E-mail: purchasing@uel.ac.uk

Internet address(es):

General address of the contracting authority: www.uel.ac.uk

Address of the buyer profile: http://www.uel.ac.uk/financialservices/procurement/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Desktop Systems Upgrade.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of East London is undertaking a substantial investment in its ICT capability and wishes to conduct a tender leading to the phased replacement of several Infrastructure and Application Systems to meet the current and foreseeable requirements of its students and staff.
Accordingly expressions of interest are invited from suitably qualified implementation service providers, who will be required to demonstrate a successful track record of implementing and integrating systems in the UK Higher Education Sector.
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The eventual contract(s) will be broken into two lots and will involve more than one supplier:
Lot 1
The Primary target areas are to replace the existing Desktop systems (including Hardware and Software) whilst also utilising existing assets where appropriate.
Secondary target areas are business applications including Intranet, Portal and Document Management.
Lot 2
Consultancy services for programme management quality assurance.
To avoid conflict of interest different suppliers will be selected for each lot.
The objectives are:
a) To equip the University with ICT enabled systems consistent with its scale, complexity and strategic direction.
b) To enable the University core business and support processes to be delivered on a good-practice basis
c) To implement systems which can provide flexibility to accommodate future changes in organisational needs and practices (agility)
d) To deliver an improved experience for staff and students
e) To eliminate identified high risk situations within the current status
A systems integration partner has already been selected to conduct design and planning work for the new desktop environment. It is our intention that this design will form the basis of the major project for which we are selecting an implementation partner. If this report is available during the tender process we will make it available to all selected bidders.
We are currently planning for go live with the new desktop delivery in August 2014.
Estimated value excluding VAT:
Range: between 225 000 and 330 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 15.7.2013. Completion 1.8.2014

Information about lots

Lot No: 1 Lot title: Replace existing desktop systems

1)Short description

The Primary target areas are to replace the existing Desktop systems (including Hardware and Software) whilst also utilising existing assets where appropriate.
Secondary target areas are business applications including Intranet, Portal and Document Management.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Quality Assurance

1)Short description

Consultancy services for programme management quality assurance.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 25 000 and 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of suppliers submitting a joint tender, UEL will require each supplier to become jointly and severally responsible for the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Company history and organisation.
Weighting 10 %
Economic and financial standing. The supplier must be in a sound financial position to participate in a procurement of this size as set out in Regulation 24 of the Public Services Contracts Regulations 2006 (SI 2006 No 5). This may entail independent financial checks.
Weighting 10 %
Including supplier acceptability, status of supplier in relation to Regulation 23 of the Public Services Contracts Regulations 2006 (SI 2006 No 5).
Pass or fail
Statutory and Insurance. The company must demonstrate its conformity with Health and Safety and Equal Opportunities legislation and prove adequate insurance is in place.
Weighting 5 %
Supplier capacity and capability. Assessment of the totality of resources and core competences available to the supplier(s).
Weighting 30 %
Experience. The Service Provider must be able to demonstrate a successful track record of providing similar services to those listed in the Official Journal of the European Union (OJEU) notice as set out in Regulation 25 of the Public Services Contracts Regulations 2006 (SI 2006 No. 5).
Weighting 35 %
Quality systems in place.
Weighting 10 %
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TEN2013/19.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.5.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 30.5.2013 – 12:00
Place:

London.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.4.2013