Desktop Virtualisation Tender

Tees, Esk and Wear Valleys NHS Foundation Trust is looking to engage a supplier to deliver a virtualised desktop environment including software and hardware products.

United Kingdom-Durham: Desktop communications software package

2015/S 057-100245

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

County Durham Procurement Consortium on behalf of Tees, Esk and Wear Valleys NHS Foundation Trust
Procurement Department, Bede House, Belmont Business Park
For the attention of: Lindsay Harris
DH1 1TW Durham
UNITED KINGDOM
Telephone: +44 1913332883

Internet address(es):

General address of the contracting authority: http://www.tewv.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Tees, Esk and Wear Valleys NHS Foundation Trust
Darlington
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Desktop Virtualisation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tees, Esk and Wear Valleys NHS Foundation Trust is looking to engage a supplier to deliver a virtualised desktop environment including software and hardware products. This will also include the scoping of the virtualised platform for hosting the virtual desktops and applications. The supplier will be required to supply, install, test and ensure acceptance testing of the proposed solution.
The contract is expected to be delivered by a single supplier, however, the Trust expects some requirements will be subcontracted. It is expected that the following functions will be delivered and explored during the competitive dialogue process:
— Single sign on functionality — to provide enhanced login times with instant access to corporate desktops and clinical applications.
— Desktop environments that follow the user — that provide corporate access to either a full desktop environment or streamed applications, or any device at any time from any location.
— A Bring Your Own Device solution — to facilitate the ability for staff and guests to use their own devices on the virtualised solution, with the ability to manage and enforce policies as / when required.
— A single management point — to facilitate the quick and easy management of virtual desktop environment to include device management, asset management and licence management.
— PC’s in kiosks — to facilitate the use of PC’s in kiosks for either staff or guest use with suitable functionality for either.
The system should be compatible with other Trust systems, which will be discussed in dialogue. Knowledge transfer to Trust staff is an important element of this requirement. Following acceptance testing it is expected that the supplier will provide on-going consultancy services to support the Trust as required, this will be discussed further in dialogue.
The contract opportunity is for 60 months with the option to extend for 12 months plus 12 months.
To express an interest in this opportunity please use the link below and follow the on-line instructions:

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3060&Culture=en-GB

II.1.6)Common procurement vocabulary (CPV)

48511000, 72222300, 72212315, 72212517, 72000000, 72512000, 48000000, 48222000, 48221000, 48500000, 48510000, 48151000, 72400000,72500000, 72600000, 48200000, 72212219, 72212511, 48214000, 48517000, 48810000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The contract opportunity is for 60 months with the option to extend for 12 months plus 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Appropriate statement from bankers.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details are provided in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including pre-qualification.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 58 of the Public Contracts Regulations 2015.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: Full details of the criteria are detailed in the pre-qualification questionnaire which must be sought and returned by the closing deadline.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP1132

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity please follow the link within the description section of this advert, to register your interest to this opportunity you must follow the link within the description section of this advert. Following an expression of interest, the PQQ will be available to complete on the eSourcing system. The PQQ must be returned in accordance with the instructions set out in the PQQ by the time and date indicated. The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process. All figures provided in this notice are approximate.
This contract opportunity has not been split into lots due to the bespoke complex requirements of the Trust as well as the need to be compatible and interface with other Trust systems.
IV.3.2) Previous publication(s) concerning the same contract: yes.
Prior information notice:

Notice number in the OJEU: 2015/S 000-004957 of 13.1.2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.3.2015