Developing creative industries in County Durham

Developing creative industries in County Durham

This contract is to appoint an organisation to deliver a project to support the development of cultural and creative businesses in County Durham on behalf of Durham County Council. The project will provide support to potential creative businesses at the pre-start stage, to assist creative individuals to become enterprise ready, and to support the start-up of new creative businesses.

UK-Durham: education and training services

2012/S 15-024019

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
For the attention of: Richard Carroll
DH1 5UL Durham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Developing creative industries in County Durham.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 195 000,00 and 350 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

This contract is to appoint an organisation to deliver a project to support the development of cultural and creative businesses in County Durham on behalf of Durham County Council. The project will provide support to potential creative businesses at the pre-start stage, to assist creative individuals to become enterprise ready, and to support the start-up of new creative businesses.
II.1.6)Common procurement vocabulary (CPV)

80000000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract is to appoint an organisation to deliver a project to support the development of cultural and creative businesses in County Durham on behalf of Durham County Council. The project will provide support to potential creative businesses at the pre-start stage, to assist creative individuals to become enterprise ready, and to support the start-up of new creative businesses.
The key objectives of the project are:
— To assist creative individuals to become enterprise ready,
— To support new creative businesses to start up,
— To act as a bridge between the business support network and the creative networks in County Durham in order to cultivate, develop and sustain creative industries.
The County Durham Economic Partnership (CDEP) has allocated 195 000 GBP of an ABG performance reward grant to take this project forward, building upon the results of a small scale pilot project which CDEP funded during 2010-2011. The Council’s business services team has been asked by CDEP to lead the commission for the project.
Following the findings of the pilot project, it is intended that the support should be delivered as a series of programmes over a 15 month period. Each programme will include workshops, coaching and mentoring to creative business start-ups to enable the individuals to understand business issues, nurture them through the critical start-up phase, and introduce them to the mainstream business support that is available.
The project aims to enable around 60 potential creative entrepreneurs to be enterprise ready, and some 30 new businesses to be created, as well as developing the links between the business support and creative networks to enable better support to be provided in the future.
In addition to the funding provided by the CDEP which will cover the initial series of programmes, an ERDF application has been submitted for further support and continuation of the project.
If successful, ERDF will increase the total budget for the project to circa 350 000 GBP, which will allow the Council to contract for 30 months. This will enable more programmes of support to be delivered to more creative individuals.
The ERDF application is currently being appraised by the ERDF programme delivery team. The contract awarded to the successful bidder will reflect the terms and conditions of the ERDF funding, if approved.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserve the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance conditions and payment arrangements will be made in accordance with the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserve the right to require groupings of service providers to take particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the contractor may be required to participate in the achievement of social and environmental considerations.
The contract awarded to the successful bidder will also reflect the terms and conditions of the ERDF funding, if approved.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from the NEPO Portal as detailed in Section V1.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 47 of Directive 2004/18/EC and Regulations 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from the NEPO Portal as detailed in Section V1.3.
Minimum level(s) of standards possibly required: Minimum levels of insurance required: public liability of 5 000 000 GBP, employers liability of 10 000 000 GBP, professional indemnity 1 000 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in Section V1.3.
Minimum level(s) of standards possibly required:
Essential criteria as outlined in the PQQ documents. Bidders must successfully pass Parts A-E of the PQQ (in line with the evaluation criteria set out in the PQQ documents) to have their responses to the technical questions in part F of the PQQ evaluated. Parts A-E of the PQQ include financial assessment; grounds for exclusion; insurance; health and safety and equality and diversity.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The top 5 ranked bidders will be invited to tender. The Authority does not intend to invite more than 5 bidders to tender. If there are two or more bidding organisations tied with the same total score such that the Authority does not have 5 clear bidding organisations to invite to tender, the tie will be broken by revisiting the scores for the technical questions in the order shown in the technical tie break methodology and priority table detailed within the instructions to bidders and evaluation guidance document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-8QPCVB
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.2.2012 – 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European Regional Development Fund 2007-13 (ERDF Funding).
An ERDF application has been submitted for further support and continuation of this project.
If successful, ERDF will increase the total budget for the project to circa 350 000 GBP, which will allow the Council to contract for 30 months. This will enable more programmes of support to be delivered to more creative individuals.
The ERDF application is currently being appraised by the ERDF programme delivery team.
VI.3)Additional information

Organisations can register electronically for the documents via www.nepoportal.org. Then by accessing the suppliers area and select Durham. Input reference: QTLE-8QPCVB.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point of information on the award of the contract is communicated to the bidders. That notification will provide full information on the award decision. The standstill period which will be a minimum of 10 calendar days, provides time for the unsuccessful bidders to challenge the award decison before the contract is entered into. The Public Contracts Regulations 2006 (as amended) provide for the aggrievied parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.1.2012