Development of Citywide District Heating Network Leeds

Development of Citywide District Heating Network Leeds

Development of Phase 1 of a Citywide District Heating Network (DHN).

United Kingdom-Leeds: Public utilities

2016/S 091-162479

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leeds City Council
Telephone: +44 7891275690
NUTS code: UKE42

Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Development of Phase 1 of a Citywide District Heating Network (DHN).

Reference number: A9TS-QG5267

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Development of Phase 1 of a Citywide District Heating Network (DHN). The estimated value of the contract is between 23 000 000-29 000 000.

II.1.5)Estimated total value

Value excluding VAT: 23 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42

II.2.4)Description of the procurement:

Development of Phase 1 of a Citywide District Heating Network (DHN). The estimated value of the contract is between 23 000 000-29 000 000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 23 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2016
End: 30/11/2029
This contract is subject to renewal: yes
Description of renewals:

2 x 5 year extension option to take the project to 30.11.2039.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: The procurement is related to a programme to design, build and operate 3 separate DHN’s that will provide key anchor loads for the spine.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As contained in the pre-qualification documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As contained in the pre-qualification documents.

Minimum level(s) of standards possibly required:

As contained in the pre-qualification documents.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The performance management regime will form part of the negotiations.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interested parties can download the pre qualification documentation and/or tender documentation directly from: by using the scheme ID: A9TS-QG5267. Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV2.2) Late submissions will not be accepted.

The value of the contract is based on a CAPEX cost of approx. 17 000 000 GBP, and OPEX costs of between 6 000 000 GBP and 12 000 000 GBP.

At section III.2) — the legal conditions are laid out in the bidders information document and risk allocation matrix.

Under this contract the contractor will be required to actively contribute to the achievement of social objectives. These include: skills development; employment and training opportunities within the locality of where the contract will be delivered; and other added value initiatives throughout the supply chain to support community programmes promoted by the council.

Accordingly contract performance conditions may relate in particular to secondary considerations.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1) If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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