Development of Laboratory Information Management Systems for DSRL Laboratories

Development of Laboratory Information Management Systems for DSRL Laboratories

DSRL require a Contractor to provide a comprehensive LIMS package along with an upgrade to DSRL’s existing Environmental Database.

UK-Thurso: environmental information systems

2012/S 18-029219

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dounreay Site Restoration Limited
D2003 Zone 10 Dounreay
Contact point(s): Contract Officer
For the attention of: Karen Anderson
KW14 7TZ Thurso
UNITED KINGDOM
Telephone: +44 1847806031
E-mail: karen.anderson@dounreay.com
Fax: +44 1847802521

Internet address(es):

General address of the contracting authority: http://www.dounreay.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Nuclear Decommissioning
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Development of Laboratory Information Management Systems (LIMS) for DSRL Laboratories.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Design of systems to be carried out at Service Provider’s premises.
Installation and commissioning to be carried out on the Dounreay site.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DSRL require a Contractor to provide a comprehensive LIMS package along with an upgrade to DSRL’s existing Environmental Database.
Further details are available on CTM under the Current Tender Opportunities Section. https://uk.eu-supply.com/login.asp?B=DSRL&target=&timeout=

II.1.6)Common procurement vocabulary (CPV)

90714100, 48810000, 72222300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Statement of requirements.
Introduction.
At present the Dounreay Site Restoration Limited (DSRL) laboratories gather data from a wide variety of instrumental and non-instrumental testing techniques and organise and interpret the data. In order to make data handling more efficient a computer based laboratory Information Management Systems (LIMS) is required which represents standard practice. DSRL require a Contractor to provide a comprehensive LIMS package along with an upgrade to DSRL’s existing Environmental Database. These systems will support all decommissioning, restoration and operational projects on the Dounreay Site.
Scope of service.
The scope of Works comprises of enhancements to the systems that support the DSRL laboratories and the environmental database of the following requirements:
— development of two linked, independent LIMS databases for DSRL Laboratories and DSRL Assurance with options for either SQL or Oracle implementations,
— development of a system that can process up to 30 000 samples per year (with multiple test requirements),
— initial licence requirements for 5 full users, 20 concurrent full users and 5 concurrent customer users with indicative costs for additional user licences in each group if required,
— full sample collection control, sample data entry, batch creation and analytical data handling and reporting,
— management reporting capability throughout the DSRL labs and assurance reporting processes,
— ‘Out-of-the-box’ capability and the initial configuration, which will be defined in the detailed scope, and administrator, analyst and end-user/customer training,
— 2-way instrument interfaces for data intensive laboratory systems to minimise manual data entry requirements,
— electronic transfer interface between the two LIMS systems; also interfaces to 2 customer systems (one 1-way, one 2-way) via excel; LIMS intranet browser access for DSRL project customers,
— porting of the existing Assurance Oracle historic database to the new Assurance LIMS database,
— full user configurable capability for subsequent modification or expansion.
Maintenance requirements.
The service provider shall be required to provide annual maintenance for the developed LIMS for up to 10 years.
Services provided by DSRL.
DSRL shall provide the required Servers, SQL and Oracle licences.
Estimated value excluding VAT:
Range: between 200 000,00 and 300 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.5.2012. Completion 30.6.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in the Pre-Qualification Questionnaire (PQQ) within the CTM System. https://uk.eu-supply.com/login.asp?B=DSRL

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Pre-Qualification Questionnaire (PQQ) within the CTM System. https://uk.eu-supply.com/login.asp?B=DSRL

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire (PQQ) within the CTM System. https://uk.eu-supply.com/login.asp?B=DSRL

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire (PQQ) within the CTM System. https://uk.eu-supply.com/login.asp?B=DSRL

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre-Qualification Questionnaire (PQQ) within the CTM System. https://uk.eu-supply.com/login.asp?B=DSRL

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire (PQQ) Assessment Criteria https://uk.eu-supply.com/login.asp?B=DSRL.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 60

2. Technical. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TR/11/0033
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uk.eu-supply.com/dsrl.asp.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dounreay Site Restoration Limited Board of Directors
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Dounreay Site Restoration Limited will incorporate a minimum 10 calendar day standstill period at the point that information on the award of contracts are communicated to tenderers. The period allows unsuccessful tenderers to seek further debriefing from the contracting authority before a contract is entered into.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 no 5, which apply to England, Wales and Northern Ireland, and the Public Contracts (Scotland) Regulations 2006 no 1, which apply to Scotland, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the sheriff court, the Court of Session, (Scotland) or in England and Wales and Northern Ireland, the High Court. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2012