Development of Military Vehicles for MOD

Development of Military Vehicles for MOD

Cougar Platforms and Other Related Equipments Post Design Services.

United Kingdom-Bristol: Development of military vehicles

2013/S 134-232007

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
For the attention of: James Wiggins
BS34 8JH Bristol
UNITED KINGDOM
E-mail: james.wiggins358@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cougar Platforms and Other Related Equipments Post Design Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Development of military vehicles. Armoured military vehicles. To provide Post Design Services (PDS) including the design and development of modifications and the delivery of associated mod kits, against the following vehicle types, hereafter known as “The Platforms”.
— Mastiff – All variants;
— Wolfhound – All variants;
— Ridgback – All Variants;
— Roll Over Drills and Egress Trainer (RODET);
— Possibly, Cougar Training Vehicles (CTV);
— Possibly, Buffalo – All Variants;
— Possibly, CHOKER Mine roller System.
Core Services to include, but not be limited to:
— Legislative Compliances;
— Safety and Environmental Factor;
— Obsolescence Management;
— Reliability;
— Maintainability;
— Equipment Capability;
— Configuration Management;
— Project Management and Technical Meetings;
— To undertake Capability Improvements (CI) as required and authorised by the authority, which may include priority rapid response improvements.
Design and Development
Non Core Services to include but not be limited to:
— Design and Develop hardware modification kits and/or software;
— Manufacture and Assess performance of prototypes;
— Manage equipment trials;
— Analyse and report on equipment trials;
— Produce new and amend existing drawings, publications and documentation;
— Prepare Service modification schedules and fitting instructions;
— Investigate manufacturing or material issues;
— Advise on impacts to training, Integrated Logistics Support (ILS) / Through Life Support (TLS);
— Configuration Management of platform and related documentation;
— Undertake supply of mod kits as required;
— Undertake fitment of mod kits as required.
To manage the procurement, supply and delivery of Modifications Kits on behalf of the Authority where applicable; however the authority reserves the right to compete the delivery of mod kits where relevant.
Where a modification to the design of equipment is necessary, there may be the requirement to embody Modification Kits into equipment at any worldwide location. Management of any retrofit Modification Kits, including updating drawing packs, configurations and Manufacturing Data Pack (MDP) shall also be undertaken.
To be responsible for providing appropriate training to accompany Modification Kits in conjunction with the Authority where applicable.
Design Authority
To act as the Design Authority (DA) for the platforms and underwrite any design, development and modifications to the platforms.
Equipment Failure Reports (EFR)
To investigate and report EFR, Equipment Repair Reports (ERR), Land Accident Investigation Team (LAIT) reports and Serious Equipment Failure Investigation Team (SEFIT) reports as well as monitor and progress issues that arise as a result, as required.
Licences
To manage:
— Export Licenses;
— Work Permits and visas where applicable;
— End User Certificates;
— International Traffic in Arms Regulations (ITAR);
— Retransfer Agreements (linked to ITAR);
— Technical Assistance Agreements (TAA);
— Any other licence that is pertinent to the conduct of this contract.
Army Equipment Support Publications (AESP)
To maintain all relevant AESPs for the platforms and carry out updates.
Safety
To raise, review, issue and manage Contractor-generated Safety Notices to the Project Team for the platforms.
To provide a Safety and Environmental Management System in accordance with the Contractor’s Safety and Environmental Plan and support the Authority with the review of updates to the Safety and Environmental cases for the platforms.
Quality Management
To provide a Quality Management System in accordance with the Contractors Quality Management Plan.
Risk Management
To be responsible for implementing and maintaining a risk management process, which shall be detailed in the Contractors Risk and Opportunity Management Plan.
Technical Representative
To be required to provide a UK based Technical Representative for the period of the Contract to provide support to The Authority and users/stakeholders of The Platforms by enhancing the support offered.
Reference Equipment
To hold and manage all Reference Equipment supplied as Government Furnished Equipment (GFE), maintaining it to the latest Theatre Entry Standard (TES) for the sole purpose of executing Design Services where required.
Project Advice and Assistance
To provide the Authority with advice & assistance for the platforms. They shall also provide technical information and assistance to agencies authorised by The Authority to receive such information, keeping The Authority informed of any key decisions that arise.
II.1.6)Common procurement vocabulary (CPV)

73423000, 35410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of this contract is to provide Post Design Services to the Cougar platforms including all variants of Wolfhound, Mastiff, Ridgback, RODET and, possibly, CHOKER mineroller, Cougar Training Vehicles (CTV) and Buffalo. There will be critical tasks outlined within any subsequent Invitation to Tender.
Estimated value excluding VAT:
Range: between 20 000 000 and 100 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Possibility of 5 x 12 month extensions. These will be listed as options.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet a required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods and services, subject to satisfactory performance to be measured using Key Performance Indicators. The payment arrangements for the core activity shall be paid on a quarterly basis in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The minimum security capacity level for the safeguarding of classified information is the Facility Security Clearance. Candidates which do not yet hold security clearance may obtain such clearance until the date of Contract Award 14.10.2013.
The contract Security Aspects shall be detailed within the contract Security Aspects Letter (SAL) to be provided within any subsequent Invitation to Tender (ITT) with the highest security clearance being UK SECRET Eyes Only. Contractor personnel shall be required to meet the security clearance relevant to each task.
Candidates should note that the Cougar platforms are subject to the United States (US) International Traffic in Arms Regulations (ITAR). Candidates must be willing to obtain the necessary US State Department re-transfer approval. Candidates must provide in their Expression of Interest (EoI) the company names and addresses of all parties who may be involved with the development of the candidates subsequent response to any ITT to initiate this process. The re-transfer approval must be agreed by the State Department prior to ITT issue, provisionally 10.9.2013.
The Contractors performance for the duration of the Contract shall be monitored using financially linked KPIs. Details to be provided in any subsequent ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As part of the expression of interest (EoI) potential suppliers will be required to submit audited financial account for the most recent three years. If a potential supplier is unable to provide these they can contact the Authority to provide an alternative submission of financial capacity. The Authority may down select companies out of the competition if the annual contract value exceeds 25 % of the company’s annual turnover. Companies can provide parent company guarantees or a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position to support their bid should their financial capacity be weaker.
Minimum level(s) of standards possibly required: Annual contract value must be less than 25 % of company’s annual turnover. If this is not possible Companies can provide parent company guarantees or a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position to support their bid. The Authority reserves the right to downselect a company out of the competition should the financial risk be unacceptable.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The scope of work covers critical tasks required urgently in support of current UK operations.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The Authority shall use the Conditions for Participation (Section III) to produce a list of suppliers eligible to participate. If the number of suppliers identified exceeds the maximum number of operators (Section IV.1.2) the Authority will require candidates to complete a Pre-Qualification Questionnaire (PQQ) providing information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out within the PQQ to be provided by the Authority. Full details of the method for choosing the tenderers will be set out in the PQQ.
All potential suppliers will be required to complete a Statement of Good standing. Satisfactory completion of this will be required to participate in the ITT stage.
The Authority requires a demonstration of financial and economic capacity at EoI stage – see sections III.2.2 for requirements.
Any contractor wishing to bid for this work should have ISO 9001:2008 quality management system (or an equivalent QMS e.g.:- AS9100, ISO/TS 16949:2002) issued by a UKAS recognised 3rd party certification body. The scope of work covered by the certification must be compatible with the product and/or services required. Candidates must provide certification to prove accreditation.
Candidates are informed that all information must be supplied for an EoI to be considered. A pdf format via email or hard copies by post are the correct format for this EoI.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PMT/0046
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013710-DCB-4943813

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

Body responsible for mediation procedures

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Protected Mobility Team, DE&S
#1204 Spruce 2a, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslecmp-pmt-comrclteam@mod.uk

VI.5)Date of dispatch of this notice:10.7.2013