Development Planning Advisor

Development Planning Advisor

Development Planning and Management Advisor and Auditor Commission.

UK-Glasgow: Engineering services

2013/S 062-103915

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport Scotland on behalf of the Scottish Ministers
Buchanan House, 58 Port Dundas Road
Contact point(s): Trunk Road and Bus Operations, Network Operations
For the attention of: John Low
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1413008239
E-mail: dpmaa@mottmac.com

Internet address(es):

General address of the contracting authority: http://www.transportscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

Further information can be obtained from: Transport Scotland on behalf of the Scottish Ministers
Buchanan House, 58 Port Dundas Road
Contact point(s): Trunk Road and Bus Operations, Network Operations
For the attention of: John Low
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1413008239
E-mail: dpmaa@mottmac.com
Internet address: http://www.transportscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Transport Scotland on behalf of the Scottish Ministers
Buchanan House, 58 Port Dundas Road
Contact point(s): Trunk Road and Bus Operations, Network Operations
For the attention of: John Low
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1413008239
E-mail: dpmaa@mottmac.com
Internet address: http://www.transportscotland.gov.uk

Tenders or requests to participate must be sent to: Transport Scotland on behalf of the Scottish Ministers
Buchanan House, 58 Port Dundas Road
Contact point(s): Contracts Branch
For the attention of: Procurement Support Manager
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
E-mail: tendermailbox@transportscotland.gsi.gov.uk
Internet address: http://www.transportscotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Development Planning and Management Advisor and Auditor Commission.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Glasgow and other locations throughout Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

This commission will support Transport Scotland (the Scottish Government’s national transport agency) and the Scottish Government in undertaking its role in assisting Scottish Ministers to fulfil their duties under the Town and Country Planning (Development Management Procedure) (Scotland) Regulations 2008 and their duties in relation to Development Planning under Planning Circular 1/2009.
Transport Scotland is responsible for the entire Scottish Trunk Road Network and other Transport Infrastructure, and review and approval of all development plans relating to the network and infrastructure.
The contract duration is for a period of 3 years commencing in late 2013, with an option to extend up to a maximum of a further 1 year at the discretion of the Scottish Ministers.
The consultants will provide audit and advisory support to and report to the Development Planning Team within the Trunk Road and Bus Operations Directorate of Transport Scotland on all aspects of the development planning and management processes as required.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=247172

II.1.6)Common procurement vocabulary (CPV)

71300000, 71240000, 71311000, 71311200, 71311210, 71311300, 71313000, 71313400, 71319000, 71356100, 71356200, 71356300, 71356400, 90712000, 71410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 500 000,00 and 6 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be set out within the tender documents and the Agreement for the Services for which the successful tenderer will enter into with the Scottish Ministers.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the remuneration and payment terms shall be provided in the tender documents and the Agreement for the Services.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the successful participant is a consortium, the Scottish Ministers shall require each consortium member to be jointly and severally liable pursuant to the Agreement Services. The Scottish Ministers may require the consortium to form a legal entity before entering into the Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2012, as amended, on the basis of information provided in response to a prequalification questionnaire (‘PQQ’), copies of which shall be made available, following an expression of interest being made (see VI.3).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described in detail in the PQQ. The financial information received as part of each PQQ Submission shall be evaluated and scored out of 40 against four weighted categories: financial structure; operating performance; investment; and, financial position. Each category has a weighting of 10. A PQQ Submission shall be marked as a fail and shall not be considered further if the weighted score is less than fifty percent in respect of any of the four evaluation categories.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Economic operators shall be required to satisfy minimum standards of technical capacity or professional ability. These are described in detail in the PQQ and can be summarised as:
(a) demonstration of experience of working on specified types of projects over a specified value (the requirements are set out in full in the PQQ);
(b) demonstration of use of quality, environmental and health and safety management systems (the requirements are set out in full in the PQQ); and
(c) in respect of the questions on demonstration of relevant experience in Section 4.3 of the PQQ, economic operators are required to score 50 per cent or more of the available maximum weighted evaluation score for each question.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: The Scottish Ministers intend to invite a maximum of 7 economic operators to tender. These economic operators shall be those 7 economic operators who have:
(a) submitted a compliant PQQ Submission; and
(b) gained a PASS in respect of the eligibility and minimum standards of technical or professional ability conducted pursuant to the Prequalification Prospectus; and
(c) gained a PASS in respect of the financial evaluation conducted pursuant to the Prequalification Prospectus; and
(d) scored 50 % or more of the available maximum weighted evaluation score for each question in Section 4.3 of the PQQ; and
(e) achieved the first, second, third, fourth, fifth, sixth and seventh highest combined weighted score in respect of technical or professional ability calculated in accordance with the Prequalification Prospectus.
If an economic operator has not submitted a compliant PQQ Submission as described in (a) above, failed in respect of either (b) or (c) above or has not scored 50 % or more of the available maximum weighted score for each question in Section 4.3 of the PQQ, as described in (d) above, then that economic operator shall be excluded from the ranking of scores described in (e) above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TS/TRBO/SER/2012/06
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Transport Scotland will conduct the proposed procurement process for the Agreement for Services on behalf of the Scottish Ministers. In the event of the conclusion of the framework agreement, the Agreement for Services will be entered into between the Scottish Ministers and a maximum of 3 successful economic operators.
To receive the Prospectus and PQQ (‘Prequalification Document’), expressions of interest require to made by interested parties by 12:00hrs on 16.4.2013, by submitting an e-mail to dpmaa@mottmac.com. Expressions of interest made after 12:00hrs on 16.4.2013, shall not receive the Prequalification Document and shall not be permitted to submit a completed PQQ.

Completed PQQs should be delivered to Transport Scotland (address identified in Annex A.III) by no later than 12:00hrs on 1.5.2013.
The Scottish Ministers shall not evaluate any pre-qualification submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator (including obtaining evidence of receipt by Transport Scotland on behalf of the Scottish Ministers).
Economic operators which alter their composition after making a pre-qualification
submission will be the subject of re-evaluation. The Scottish Ministers reserve the right not to conclude any agreement as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Ministers deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the pre-qualification procedure and if an economic operator is selected to submit a tender the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the tender process.
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.
The date referred to in paragraphs IV.3.5 of this notice is provisional.
(SC Ref:247172)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.3.2013

Requirement: Development Planning Advisor