Devon Adult and Community Learning Management Information System

Devon Adult and Community Learning Management Information System

The solution needs to be accessible to staff working at DCC sites and ideally through open web access.

UK-Exeter: IT services: consulting, software development, Internet and support

2013/S 124-212318

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Topsham Road
For the attention of: Iain Perkins
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: Iain.perkins@devon.gov.uk

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CP866-13 Devon Adult and Community Learning Management Information System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Devon.
NUTS code UKK43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Devon Adult and Community Learning (DACL) as part of Devon County Council (DCC) contracts with the Skills Funding Agency (SFA) and Education Funding Agency (EFA) to deliver publicly funded educational provision to residents of the South West. DACL activity is delivered through a range of partnerships and though a network of main centres and off-site provision through a geographically spread workforce. The provision is funded through a variety of funding streams which require DACL to capture, retain and return confidential information on the nature of activity taking place. The nature of the confidential information is determined by the SFA/EFA working through the Information Authority. DACL currently uses a management information system (MIS) to capture, store and report on this information in line with the requirements of the contract laid down by the SFA and by the IA. The same MIS links with the DCC payments system to enable learner enrolments to be taken in centres, over the telephone and online.
The same MIS is used in conjunction with other software packages to provide management information for staff and managers to enable management of the curriculum and business decisions to be made at an operational level. The MIS is currently hosted on DCC servers and is managed by Devon IT Services. DACL are seeking an externally hosted MIS solution that will enable learners to enrol and pay through a variety of channels – online, telephone and in person placing minimal burden on both the learner and staff. The MIS needs to provide real-time information on key performance indicators including learner recruitment, financial performance (funding v costs), success and retention which are easily customised for different end users. The solution needs to be accessible to staff working at DCC sites and ideally through open web access. This contract may be used by the Devon Procurement Partnership.
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 15 of the Public Contracts Regulations 2006 and set out in the tender documentation available from the address in section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and set out in the tender documentation available from the address in section I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CP866-13 Devon Adult & Community Learning Management Information System
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

See II.1.5.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulations 47 (Enforcement of Obligations) of Public Contracts regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.6.2013