Devon County Council Textile Waste Contract

This Contract is for the provision, maintenance of clothing and textile banks at various locations.

United Kingdom-Exeter: Sewage, refuse, cleaning and environmental services

2015/S 238-432436

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall, Matford Lane Offices, Topsham Road
For the attention of: Mr Saeed Mirehsan
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: saeed.mirehsan@devon.gov.uk

I.2)Type of the contracting authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Textile Waste Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Devon County Council, as the Waste Disposal Authority works in partnership with the District Councils and Unitary Authorities through Devon Authorities Waste Reduction and Recycling Committee (DAWRRC). DAWRRC members are working together to achieve a 65 % recycling rate by 2025/26 and achieve best value in the provision of the sale of recyclable materials collected from householders and from recycling facilities throughout Devon. The participant DAWRRC members at the Contract’s Commencement will be East Devon District Council, Exeter City Council, Mid Devon District Council, North Devon Council, Teignbridge District Council, South Hams District Council, West Devon Borough Council and Torbay Council. The Service is being procured for the benefit and potential future participation of other DAWRRC members, should they choose to join the Contract.
This Contract is for the provision, maintenance of clothing and textile banks at various locations specified in Appendix 2 of the ITT, collection of material deposited in the banks by the public, as well as collecting the material stockpiled as part of the kerbside collection schemes provided by the participating DAWRRC members.

II.1.6)Common procurement vocabulary (CPV)

90000000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated quantities of contract waste are provided in Appendix 2 of the procurement document. It is estimated that approximately 250 tonnes of textile waste per annum is collected through the District Councils’ kerbside collection schemes while 350 tonnes per annum is deposited in the bring banks.
These are indicative quantities and the actual quantities that the contractor will receive will vary from the indicative tonnages.
The Contract will be for an initial period of 24 months with option to extend, by mutual agreement, for periods totalling a maximum of further 24 months.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 and 58 of Directive 2014/24/EU and Regulation 57 and 58 of the Public Contracts Regulations 2015 and set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: A minimum annual turnover of GBP 400 000 over the past three years will be required, as stated in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1209-15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 22.1.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (Standstill period) and Regulation 91 Enforcement of duties through the Court of the Public Contracts regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2015