Devon Schools Cleaning Services
The Learning Partnerships are looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to the Learning Partnerships within the specified Teign Valley and Newton Abbot group of schools.
UK-Kingsteignton: school cleaning services
2012/S 204-336026
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Tenet Education Services Ltd
Teign School Chudleigh Road
Contact point(s): Mr Michael Gutierrez
For the attention of: Mr Michael Gutierrez
TQ12 3JG Kingsteignton
UNITED KINGDOM
Telephone: +44 7508044728
E-mail: Michael.Gutierrez@tenetservices.com
Further information can be obtained from: Tenet Education Services Ltd
First Floor 6 Atlantic Square
Contact point(s): Melanie Marks
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tenet Education Services Ltd
First Floor 6 Atlantic Square
Contact point(s): Melanie Marks
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
Tenders or requests to participate must be sent to: Tenet Education Services Ltd
First Floor 6 Atlantic Square
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Devon Schools TVLC/NA Building Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Learning Partnerships are looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to the Learning Partnerships within the specified Teign Valley and Newton Abbot group of schools.
NUTS code UKK4
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Learning Partnerships are looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to the Learning Partnerships within the specified Teign Valley and Newton Abbot group of schools.
NUTS code UKK4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Learning Partnerships are looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to the Learning Partnerships within the specified Teign Valley and Newton Abbot group of schools.
Total square metreage for the sites is circa 10 000 sq mtrs in each of the partnerships but a more detailed indication of this will be included in the Invitation to Tender.
The schools are seeking a service provider who can provide a first class service. They are seeking a successful bidder who shall design a service delivery solution that will be expected to manage/change the current service levels and deliver to the schools contract improvements over the life of the contract.
The Lots identified below will form the basis of the tender process and bidders may bid for 1 or all lots as they require. However the preference may be to have one provider for all Lots dependent on final scope.
Lot 1: Newton Abbot Learning Community.
Highweek Primary School, St Joseph’s Primary School.
Lot 2: Teign Valley Learning Community.
Chudleigh Primary School, Christow Primary School, Doddiscombe Primary School, Dunsford Primary School, Rydon Primary School, Teign Valley Primary School.
Total square metreage for the sites is circa 10 000 sq mtrs in each of the partnerships but a more detailed indication of this will be included in the Invitation to Tender.
The schools are seeking a service provider who can provide a first class service. They are seeking a successful bidder who shall design a service delivery solution that will be expected to manage/change the current service levels and deliver to the schools contract improvements over the life of the contract.
The Lots identified below will form the basis of the tender process and bidders may bid for 1 or all lots as they require. However the preference may be to have one provider for all Lots dependent on final scope.
Lot 1: Newton Abbot Learning Community.
Highweek Primary School, St Joseph’s Primary School.
Lot 2: Teign Valley Learning Community.
Chudleigh Primary School, Christow Primary School, Doddiscombe Primary School, Dunsford Primary School, Rydon Primary School, Teign Valley Primary School.
II.1.6)Common procurement vocabulary (CPV)
90919300, 90911200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Value below is the estimated contract value range for the duration of the initial 3 year contract period.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The right is reserved to require a guarantee bond to secure any risk exposure of early termination of any local authority pension scheme admitted body status agreement entered into.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required: Minimum turnover threshold is 1 000 000 GBP per annum.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The Selection criteria can be found in the Request to Participate (Pre Qualification Questionnaire) documentation.
Objective criteria for choosing the limited number of candidates: The Selection criteria can be found in the Request to Participate (Pre Qualification Questionnaire) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
30.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Yes – 30 Months from contract start date, depending on whether extension periods are taken up.
Estimated timing for further notices to be published: Yes – 30 Months from contract start date, depending on whether extension periods are taken up.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Section II.3) – dates refer to the initial 3 year contract period and do not include the option of the 1 year extensions.
Section IV.3.5) – dates are an estimate.
Section IV.3.8) – Conditions for opening tenders, Date: 4.1.2013 dates are an estimate, Time: Midday.
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process.. The questionnaire will cover area management, company structure, and financial information, quality assurance policies, health and safety, evidence of similar experience and references.
Section IV.3.5) – dates are an estimate.
Section IV.3.8) – Conditions for opening tenders, Date: 4.1.2013 dates are an estimate, Time: Midday.
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process.. The questionnaire will cover area management, company structure, and financial information, quality assurance policies, health and safety, evidence of similar experience and references.
The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:18.10.2012