DFID Tender – Independent Evaluation of TradeMark East Africa

DFID Tender – Independent Evaluation of TradeMark East Africa

The TradeMark East Africa (TMEA) programme aims to improve trade competitiveness in East Africa by reducing transport time/costs and improving the trade environment. 

United Kingdom-East Kilbride: Foreign economic-aid-related services

2014/S 178-314997

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for International Development
Abercrombie House, Eaglesham Road
Contact point(s): Procurement and Commercial Department
For the attention of: Robert Dawson
G75 8EA East Kilbride
Telephone: +44 1355843689
E-mail: r-dawson@dfid.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/department-for-international-development

Address of the buyer profile: https://supplierportal.dfid.gov.uk/selfservice

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Submit via eSourcing web portal described in VI.3 below
Internet address: https://supplierportal.dfid.gov.uk/selfservice

Tenders or requests to participate must be sent to: Submit via eSourcing web portal described in VI.3 belowUNITED
Internet address: https://supplierportal.dfid.gov.uk/selfservice

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Independent Evaluation of TradeMark East Africa.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The TradeMark East Africa (TMEA) programme aims to improve trade competitiveness in East Africa by reducing transport time/costs and improving the trade environment. It targets an increase in trade of 10 % (above trend) by 2016, contributing to sustained economic growth and poverty reduction. TMEA was designed by DFID and officially launched in 2010/11 as a specialist not-for-profit agency to promote trade growth in East Africa. TMEA is currently funded by the UK, Belgium, Canada, Denmark, Finland, Netherlands, Sweden and USA. TMEA’s secured budget to date totals about 330 000 000 USD (540 000 000 USD). The programme is currently scheduled until December 2017 with the possibility of a new programming phase beyond that. This is a large, high-profile programme in an area of great interest for continued development work, which calls for a robust and independent evaluation. DFID is commissioning this key evaluation as acting Evaluation Manager on behalf of all TMEA donors. The primary purpose of the evaluation is to identify and feed lessons learnt into the design of any potential continuation of the TMEA programme and/or future regional trade integration programmes, by DFID and others (driver: improving trade development programmes and enhancing the global evidence basis). A secondary purpose is to provide account for progress at outcome and impact level in an internationally recognised independent and impartial manner (driver: oversight and accountability requirements).This is an impact evaluation i.e. an evaluation to assess the impact of TMEA on trade, inclusive economic growth, and poverty reduction. Growth and poverty reduction are higher level goals and the actual attributable impact of TMEA is not expected to be measurable. However, the evaluation will aim to understand the pathways through which increases in trade and the programme’s activities may have affected poor people. The core objectives of the evaluation are: a) Maintain a verified Theory of Change (TOC)? Assess all causal links and to adjust the TOC to serve as a reliable guide to interpret the programme and to make programme improvements; b) Analyse and measure the regional integration programmes’ impact on trade and the potential impact of increased trade on poor and vulnerable groups; c) Assess the effectiveness of the TMEA programme and whether it represents Value For Money; d) Throughout, identify lessons learnt relevant beyond TMEA, i.e. insights on enabling and constraining factors, critical actions and gaps which would be generalizable to future programmes or to other contexts. The scope of the evaluation covers the entire TMEA programme since its inception, over 6 countries (EAC member states and South Sudan), although not all areas will be covered in equal depth. The evaluation will take place at several levels: overall programme level, pillar level (i.e. one evaluation for each of TMEA’s three strategic objectives), and project level. Only selected projects require a full evaluation of their own. These include projects for Mombasa port, Dar es Salaam port, One Stop Border Posts (as a group, noting there are 5 OSBPs due for completion by end 2015), and the Rwanda Logistics Hub. The contractor will need to determine the specific responsibilities for collecting data during the evaluation inception phase. The evaluation is expected to take place between early 2015 (inception phase) until the end of TMEA’s first phase at end 2017 (final evaluation report).

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See ITT for further information.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents. DFID does not provide advance funding, therefore, providers will be required to pre-finance all programme activities, before claiming reimbursement from DFID in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a successful economic provider is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the contracting authority’s documentation which will be available to applicants who submit a request to participate.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be set out in the documentation which is available to applicants who submit a request to participate.
Minimum level(s) of standards possibly required: Applicants will require to meet minimum technical standard as well as satisfying the mandatory and discretionary exclusions, financial standing, duty of care etc. as set out in the documentation which is available to applicants who submit a request to participate.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be set out in the pre-qualification questionnaire which will be provided to all applicants who submit a request to participate.
Minimum level(s) of standards possibly required:
Technical capacity will be assessed by reference to responses to a series of questions set out in the documentation. Responses will be scored in accordance with Vol 2 and an applicant whose score more than 50 % of the available score to be eligible for further consideration.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 70

2. Commercial. Weighting 30


IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The ITT documents shall be completed and submitted electronically using the eSourcing web portal https://supplierportal.dfid.gov.uk/selfserviceApplicants must read through all available documentation and follow the process to respond to this opportunity. You must register on the portal to access the documentation and respond, if you have already registered you will not need to register again, simply use your existing user-name and password. The deadline for submitting your response is 1 400 hrs on the date set out in IV.3.4 above. Please ensure that you allow yourself plenty of time to upload your documents when responding to this invitation prior to the closing date and time. If you experience any technical difficulties please contact by e-mail query-dfidportal@dfid.gov.uk The contracting authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such an event will not be liable for any costs incurred by any party. From April 2001 all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department for International Development
See I.1

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting organisation will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request being received. Such additional information should be requested from the address in I.1. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 (SI 2009/2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Department for International Development
See I.1

VI.5)Date of dispatch of this notice: