Diabetic Eye Screening Programmes for NHS England

Diabetic Eye Screening Programmes for NHS England

Greater East Midlands Commissioning Support Unit (GEM CSU) are procuring diabetic eye screening services on behalf of NHS England and covering the following Area Teams:- 1. Arden (Coventry and Warwickshire), Herefordshire and Worcestershire.

United Kingdom-Derby: Health services

2014/S 053-088663

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Greater East Midlands Commissioning Support Unit
Cardinal Square, 10 Nottingham Road
Contact point(s): GEMCSU Procurement
For the attention of: Lucas Ortega
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888050
E-mail: lucas.ortega@gemcsu.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.england.nhs.uk/

Address of the buyer profile: http://gemcsu.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Diabetic Eye Screening Programmes for NHS England covering the following areas:-
1. Arden (Coventry & Warwickshire), Herefordshire & Worcestershire;
2. Essex;
3. East Anglia (East Cambridgeshire, East Suffolk and West Norfolk area).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: 1. Arden (Coventry & Warwickshire), Herefordshire & Worcestershire; 2. Essex; 3. East Anglia (East Cambridgeshire, East Suffolk, West Norfolk).
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Greater East Midlands Commissioning Support Unit (GEM CSU) are procuring diabetic eye screening services on behalf of NHS England and covering the following Area Teams:- 1. Arden (Coventry and Warwickshire), Herefordshire and Worcestershire; 2. Essex; 3. East Anglia. The aim is to provide a proactive, targeted, integrated approach to the prevention, screening and referral of those with developed eye disease.
Please note that GEMCSU is leading this procurement but will not be the contracting authority.
Additionally, although the procurement process is collaborative, any resulting contract will be subject to three separate awards – one for each Area Team.
NHS Arden (Coventry & Warwickshire), Herefordshire & Worcestershire is looking to appoint one contractor across its area.
NHS Essex is currently carrying out an options appraisal as to which, if any, of its areas to include in this tender. This options appraisal will be completed by April 2014.
NHS East Anglia is carrying out an options appraisal but potentially is looking to appoint a contractor for the East Cambridgeshire, East Suffolk and West Norfolk area. This options appraisal will be completed by April 2014.
Neither the commissioners nor potential providers will be obligated to further commitment as a result of initial expressions of interest.
The PQQ documentation is anticipated to be available on 18 March 2014 and the deadline for responses is 17:00 Thursday 17.4.2014. Please note these times and dates may be subject to change, of which you will be informed via Bravo (https://gemcsu.bravosolution.co.uk).

To register on the portal:
— From the portal Home Page, click the ‘Click Here to Register’ link,
— Accept the terms and conditions for using the portal,
— Complete your organisation and personal details,
— Choose a memorable username and submit,
— You will shortly be sent an email with your unique password, please treat this securely (if you lose it there is a ‘Forgot my Password’ link on the portal homepage).
To Express Interest in the PQQ:
— Login with your unique username & password
— From the suppliers reserved area click ‘PQQs Open to All Suppliers’ –this is a repository of all PQQs open to any registered supplier.
— Browse the PQQs (there may be more than one page) and select the relevant PQQ by clicking on it.
— Note the Details buttons on the left for Navigation and the Actions below.
— Click the ‘Express Interest’ action –this will move the PQQ from the PQQs Open to All Suppliers area to your ‘My PQQs’ area –this is a reserved area for PQQs that you have either been invited to or expressed interest in.
Correspondence will only be dealt with through the Bravo website.
Neither the commissioners nor potential providers will be obligated to further commitment as a result of initial expressions of interest.
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (‘the Regulations’). Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authorities intend to hold themselves bound by any of the Regulations save those applicable to the procurement of Part B services.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The aim of the NHS Diabetic Eye Screening Programme (DESP) is to reduce the risk of sight loss amongst people with diabetes by the prompt identification and effective treatment if necessary of sight threatening diabetic retinopathy, at the appropriate stage during the disease process.
Objectives:
This will be achieved by delivering evidence-based, population-based screening programmes that:
— identify the eligible population and ensure effective delivery with maximum coverage.
— are safe, effective, of a high quality, externally and independently monitored, and quality assured.
— lead to earlier detection, appropriate referral, effective treatment and improved outcomes.
— are delivered and supported by suitably trained, competent, and qualified, clinical and non-clinical staff who, where relevant, participate in recognised on-going CME, Continuous Professional Development (CPD), and External Quality Assurance (EQA) schemes.
– have audit embedded in the service.
Arden (Coventry & Warwickshire), Herefordshire & Worcestershire are looking to award one contract across the area starting in February 2015.
Essex are currently carrying an options appraisal as to which areas, if any, to include in the tender and which may or may not lead to an award of contract. If an award is made the new contract will commence in April 2015.
East Anglia are currently carrying out an options appraisal but potentially are looking to award a contract for East Cambridgeshire, East Suffolk and West Norfolk to start in April 2015.
Neither the commissioners nor potential providers will be obligated to further commitment as a result of initial expressions of interest.
The Diabetes Screening programme will be for 5 years with the option to extend for an additional +1, +1 years.
It is envisaged that TUPE will apply to the contract.
Providers must have the appropriate Care Quality Commission (CQC) registration.
The tender process will be a two stage restricted process.
Stage 1 Pre-Qualification
Bidders wishing to express an interest in participating in the Pre-Qualification Questionnaire (PQQ) stage should register their interest on the EU Supply Website (Bravo solutions) to access the documentation.
To register on EU Supply please log on to the following website: https://gemcsu.bravosolution.co.uk/web/login.shtml

The PQQ documentation will be available from 12:00pm on 18 March 2014 and should be completed by the closing date of 17:00hrs on 17 April 2014. All submissions will be evaluated using pre-determined scoring criteria. Up to a maximum of six suitably qualified providers per lot who meet the PQQ scoring criteria will be taken through to the next stage of the procurement process.
All correspondence relating to the tender throughout all stages of the process must be managed through BRAVO only. Failure to comply with this requirement may result in disqualification from the process.
To register on the portal:
— From the portal Home Page, click the ‘Click Here to Register’ link.
— Accept the terms and conditions for using the portal.
— Complete your organisation and personal details.
— Choose a memorable username and submit.
— You will shortly be sent an email with your unique password, please treat this securely (if you lose it there is a ‘Forgot my Password’ link on the portal homepage).
To Express Interest in the PQQ:
— Login with your unique username and password.
— From the suppliers reserved area click ‘PQQs Open to All Suppliers’ –this is a repository of all PQQ’s open to any registered supplier.
— Browse the PQQs (there may be more than one page) and select the relevant PQQ.
Bidder Information Day: It is anticipated that a Bidder Information Day will take place between Monday 31 March 2014 and Friday 4 April 2014. This will provide an insight into the services that the Area Teams require and the procurement process.
All parties interested in providing the service are invited to attend. Please note attendance will be restricted to 1 person per organisation and your early notification is recommended to ensure a space.
All interested parties will need to confirm if they will be attending the bidder event through bravo by 14:00hrs , Monday 24 March 2014 . Please ensure that you include on your bravo email the following information:
— Names of delegate (1 max),
— Job Title,
— Organisation name,
— email address and contact telephone.
Confirmation of venue, date and time will be sent out by Wednesday 26.3.2014.
Stage 2 Invitation to Tender.
The second stage will involve the shortlisted organisations being invited to tender.
Estimated value excluding VAT: 24 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contracting authority has the option to extend the contract term by up to two years with annual review.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: NHS England Arden (Coventry & Warwickshire), Herefordshire & Worcestershire

1)Short description

Diabetic Eye Screening Programme
2)Common procurement vocabulary (CPV)

85000000, 85160000

3)Quantity or scope

NHS England, Arden (Coventry & Warwickshire), Herefordshire & Worcestershire Area Team is responsible for commissioning health services for the 1,678,325 people registered with their 231 member GP practices.
Diabetes care in NHS Arden (Coventry & Warwickshire), Herefordshire & Worcestershire Area Team is currently provided by a mixture of the private and public sector and
through three acute providers.
At the end of Quarter 1 2013/14 there were 82,589 patients with diabetes identified by practices in the NHS Arden (Coventry & Warwickshire), Herefordshire & Worcestershire Area Team. Of these, 74,277 were invited to screening with 57,213 attendances.
7,149 were excluded.
It is expected that the new contract will commence in February 2015.
Estimated value excluding VAT: 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

The Contracting Authority has the option to extend the contract term by up to two years with annual review.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: NHS England Essex

1)Short description

Diabetic Eye Screening Programme.
2)Common procurement vocabulary (CPV)

85000000, 85160000

3)Quantity or scope

NHS England, Essex Area Team is responsible for commissioning health services for approx. 1,798,000 people registered with 271 member GP practices.
Diabetes care in NHS Essex Area Team is currently provided by a mixture of private sector and through acute providers.
At the end of Quarter 1 2013/14 there were 79402 patients with diabetes identified by practices in the Essex Area Team. Of these, 65808 were screened.
NHS England, Essex is currently carrying out an options appraisal regarding which, if any, of its areas to include in this tender. The options appraisal will be completed by April 2014. An award of contract therefore may or may not be made. If an award is made the new contract is expected to start in April 2015.
Estimated value excluding VAT: 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

The Contracting Authority has the option to extend the contract term by up to two years with annual review.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: NHS England East Anglia

1)Short description

Diabetic Eye Screening Programme
2)Common procurement vocabulary (CPV)

85000000, 85160000

3)Quantity or scope

NHS England East Anglia is currently carrying out an options appraisal which may or may not lead to an award of contract for the Cambridgeshire, East Suffolk and West Norfolk areas. The options appraisal will be completed by April 2014. If this ultimately leads to an award of contract then the new contract is expected to commence in April 2015.
NHS England East Anglia is currently responsible for commissioning health services for 8 CCGs which include 1,919 GPs and a registered population of 2 490 091.
Diabetes care in NHS East Anglia is currently provided by a mixture of the private and public sector and through 3 providers.
In 2012/13 there were 66,393 patients with diabetes identified by practices in the East Anglia Area Team.
Estimated value excluding VAT: 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

The Contracting Authority has the option to extend the contract term by up to two years with annual review.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner: 1) Entering general supplier information Greater East Midlands Commissioning Support Unit utilises the NHS Supplier Information Database (Sid4Gov) to manage and assess general pre-qualification information in the form of a profile.
Candidates are requested to provide their profile in Sid4Gov as follows:
(i) Candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4Gov. This normally is provided within 48 hours but may take up to 5 days*, so please ensure this step is completed as soon as possible. The D-U-N-S® Number is the standard supplier coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S® Number on the sid4Gov registration page. * The D-U-N-S® Number registration turnaround time quoted is for UK subjects. Non UK subjects (businesses registered outside of the UK), should use www.dnb.com and choose the country in which the business is registered from the selection at the top of the Home page and then search for DUNS request form. If unable to find a DUNS request form please contact the local Customer Services team.Turnaround times will vary from country to country.

(ii) Candidates should register on Sid4Gov at www.sid4Gov.nhs.uk/home.action and submit their Sid4Gov company profile for publication to the system. Select the Register Organisation on the left of the page and then select Organisation Type supplier. Key in details as shown to search for your D-U-N-S® Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B.

(iii) Once registration has been authorised by the sid4Gov administrator and after receiving logon details, access the Profile Management area and create and validate your sid4Gov company profile.
(Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4Gov within Profile Management for more details).
(iv) Candidates should ensure all the mandatory fields of their sid4Gov profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process. D&B data will be supplied automatically by D&B.
(v) Once a candidate has ensured that all the required fields are completed and the profile has been validated, they must add the profile to the Request to Participate list (include the name and number of the PQQ or ITT here). Select ‘View all request to participate lists’ on the left menu and search/select this list. Select the Join button to the right of the list and then select the validated profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements).
(vi) For technical help with Sid4Gov, please contact the sid4Gov Helpdesk at: help@sid4Gov.nhs.uk

Minimum level(s) of standards possibly required: A maximum of 6 suitably qualified providers per lot who meet the scoring criteria set out in the Memorandum of Information and Pre-Qualification Questionnaire Process Overview will be selected to progress to the next procurement stage- ITT (Invitiation to Tender).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders must have appropriate and active Care Quality Commission registration for integrated healthcare.
Under the Health and Social Care Act 2012, providers of health care services in England are required to hold a licence issued by Monitor, unless they are exempt. From April 2014 new regulations come into force that set out the exemptions. It is the responsibility of providers to determine if an exemption applies to them. This guidance aims to help providers decide whether they need a licence or are exempt according to the new regulations. Information regarding this is available at weblink http://www.monitor.gov.uk/licence Potential Bidders will be required to conform to this legislation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The top 6 scoring PQQ’s per lot will be selected to progress to the next procurement stage; ITT (Invitiation to Tender).
PQQ’s will be scored and evaluated in accordance with the pre-determined scoring criteria published with the PQQ documentation (Memorandum of Information and PQQ Process Overview).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NHS England Arden/ DESP/19.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019-2021
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.3.2014