Digital Archive Contract

Digital Archive Contract

The purpose of this tender is to commission a provider of an archiving solution for the long term preservation and sharing of the grantees digital records.

All Our Stories digital archive

Reference number: 0000000046

Deadline date:12/07/2013

This deadline is for… submission of tender

Contract value:£10,000 – £15,000

Location where the contract is to be carried out: United Kingdom

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: National Heritage Memorial Fund


Description of the contract

The purpose of this tender is to commission a provider of an archiving solution for the long term preservation and sharing of the grantees digital records


Classification of the contract

72321000 Added-value database services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 60 Months


Who to contact

Contact name georgina hylton

Organisation name National Heritage Memorial Fund

Address 7 holbein place, london, SW1W 8NR


Extension number:



Web address


How to apply

Your tender should include the following information: Section A: Support to projects • An outline of your approach to the archiving of the digital records created by All our Stories projects • Details of the range and type of support you would provide for projects in submitting their records to be archived • How you would deliver this solution • How you would meet our requirement for all projects to have access to the archive • How projects display their digital records ranging from the simplest way for a group with limited capacity to more complex ways for groups with higher level digital skills and experience • A proposed specification for the archive to meet HLF’s objectives • Additional benefits for wider dissemination, advocacy or publicity offered by your approach to archiving • How you would support projects in Welsh should this be necessary. Section B: Your organisation • An outline of your organisation and its main business • Details of your organisation’s experience of providing a similar service • Contact details for the project manager/lead contact • CVs of staff who will provide the support, including their experience in providing a similar service • the daily charging rate of individual staff involved in any aspect of providing the service • The cost of the service inc. all costs, overheads, expenses and VAT Section C: Previous work • Details of at least two examples of relevant previous work with links to online material if appropriate • Contact details for two previous clients who we can approach for references. In addition, you may submit material on CD-ROM/DVD in support of this section if you wish.