Digital Asset Management for Scottish Natural Heritage

Digital Asset Management for Scottish Natural Heritage

We are looking for a ready made Digital asset management product which complies with our records management lifecycle.

United Kingdom-Inverness: System, storage and content management software package

2018/S 091-206848

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Natural Heritage
Great Glen House, Leachkin Road
United Kingdom
Contact person: Procurement Team
Telephone: +44 1463725097
NUTS code: UKM62

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Digital Asset Management for Scottish Natural Heritage

Reference number: PP1074

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

We aim to host all our rich media data in one location. We are looking for a ready made Digital asset management product which complies with our records management lifecycle, have enforced metadata standards and be able to share internally and externally in a secure and controlled manner with anyone with an internet capability that has a requirement to view or use our data.

We have a large amount of data (video, images, PDF’s etc.) which are too voluminous for traditional storage and delivery around our infrastructure and currently stored on network-attached storage. Examples of this would include external Planning applications (400MB PDF documents), Sea Bed multimedia (4.5 GB files of video footage) and hundreds of thousands of photographic images, ranging from a few MB in size up to 80-90MB (although the average would be around 8MB).

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKM6
Main site or place of performance:

Scottish natural heritage, Great Glen House, Leachkin Road, Inverness, IV3 8NW.

II.2.4)Description of the procurement:

Tender and let of a Digital asset management system. To management SNH’s holdings of rich media.

Full details can be found in the attached Statement of requirements (SoR).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Continuation of the support services and cloud hosting services.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is desirable that digital services meet the government’s Web content accessibility guidelines (WCAG 2.0) Level AA, or the equivalent requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to Section 4B of the ESPD.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/06/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/06/2018
Local time: 12:00

Great Glen House, Inverness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All bids must be submitted via the Public Contracts Scotland (PCS) portal secure postbox, by the stated deadline of 17.00 hours on Tuesday 19.6.2018.

Please allow sufficient time to upload your documents.

All questions should be submitted via the PCS portal Q&A facility.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:541392).

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Scottish Natural Heritage
Great Glen House, Leachkin Road
United Kingdom
Telephone: +44 1463725097
E-mail: address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: