Digital forensic services

Digital forensic services

Surrey Police.

UK-Guildford: investigation services

2012/S 41-067061

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey Police
Procurement Management, Surrey Police Headquarters, Mount Browne, Sandy Lane
For the attention of: Mrs Bridget Phillips
GU3 1HG Guildford
UNITED KINGDOM
Telephone: +44 1483632137
E-mail: Phillips14710@surrey.pnn.police.uk

Internet address(es):

General address of the contracting authority: www.surrey.police.uk

Address of the buyer profile: www.bluelight.gov.uk

Further information can be obtained from: Bridget Phillips
Telephone: +44 1483632137
E-mail: Phillips14710@surrey.pnn.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight eTendering Portal
The pre-qualification questionnaire (PQQ) will be issued to all who have expressed an interest by the specified date and time via the Bluelight eTendering Portal. The PQQ will be issued electronically via the Bluelight eTendering Portal once the deadline for expressions of interest has passed
Internet address: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Bluelight eTendering Portal
Suppliers wishing to express an interest in this tender opportunity, should go to www.bluelight.go.uk/opportunities, and select Surrey Police within the organisation search field. Click on ‘Search’ and choose this tender opportunity by clicking on the contract title (Digital Forensic Services). To express your interest, select the ‘Login and Register Interest’ button. If you are not already registered on the Bluelight eTendering system, you will need to do so by going to www.bluelight.gov.uk and clicking on the ‘Register Company’ link in the Supplier menu, and filling in the company registration form. Once the registration has been processed (which can take up to 48 hours), 2 separate e-mails containing your username and password will be sent to the e-mail address you registered with. You will then need to return to the tender opportunity, to express your interest electronically. Please note: The expressions of interest window for this tender opportunity will be open from 28th February to 14:00 hrs on 30.3.2012. Hardcopy or emailed applications will not be accepted
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Digital forensic services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Contractors own premises, however, on occasions forensic practitioners will need to attend Court as an expert witness and provide on-site scene attendance services at a Court or location which is likely to be within the counties of Surrey, Sussex and Hampshire.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 12
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 1 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Surrey Police Authority acting as the lead force for a collaborative contract with Sussex** and Hampshire Police, is seeking expressions of interest for the provision of digital forensic services.
This service includes gathering, analysing, preserving and reporting on data and/or images retrieved from various digital media devices. The results of which need to be reported in a format which is acceptable as evidence in a Court of Law.
On occasions the Contractor/s will be expected to attend Court as an expert witness and provide forensic analysts for on-site scene attendance.
The framework agreement is being established for use by Surrey, Sussex and Hampshire Police.
** It is unknown whether Sussex Police will have any budget to outsource any digital forensic services for financial year 2013/2014 and beyond.
II.1.6)Common procurement vocabulary (CPV)

79720000, 72500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial period of the framework agreement shall be for 12 months, with the option to extend by 3 further 12 month increments, resulting in potential maximum duration of 4 years. The option to extend the framework agreement shall be at the sole discretion of the Surrey Police Authority.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Computers

1)Short description

The provision of gathering, analysing, preserving and reporting on data and/or images retrieved from Computers, Laptops and Tablet PC’s.
2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Mobile phones

1)Short description

The provision of gathering, analysing, preserving and reporting on data and/or images retrieved from all types of mobile phones including Smart Phones.
2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Storage devices & removable media

1)Short description

The provision of gathering, analysing, preserving and reporting on data and/or images retrieved from a variety of storage devices and removable media, such as CD’s, DVD’s, Blue-ray Disc’s, memory cards (e.g. SD Card’s), floppy disc’s, USB thumb/flash drives, external hard drives, computer storage tapes, Sat-Navs, digital audio players (e.g. iPod’s), gaming consoles and hard disk video recorders.
2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent/holding company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. The contract shall be subject to the law and jurisdiction of the Courts of England.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SP4/2/2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Surrey Police Authority is tendering this contract through the Bluelight eTendering portal. Prospective tenderers are advised to register their interest by going to www.bluelight.gov.uk and visiting ‘New Opportunities’ within the ‘Supplier Area’. Potential tenderers should register their interest (using the above portal) by no later than 14:00 hrs on 30.3.2012. Following this date the Authority will issue a pre-qualification questionnaire for completion which will be evaluated to identify the short-listed suppliers to be invited to tender.

Hardcopy or emailed applications will not be accepted.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2012