Digital Printing Services for NHS
The Production, Personalisation and Fulfilment of NHS Cards and European Health Insurance Card (EHIC).
United Kingdom-Newcastle upon Tyne: Digital printing services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Business Services Authority
NE15 8NY Newcastle upon Tyne
General address of the contracting authority: http://www.nhsbsa.nhs.uk/
Address of the buyer profile: https://nhsbsa.bravosolution.co.uk/web/login.shtml
Electronic access to information: https://nhsbsa.bravosolution.co.uk/web/login.shtml
Electronic submission of tenders and requests to participate: https://nhsbsa.bravosolution.co.uk/web/login.shtml
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Newcastle upon Tyne.
NUTS code UK,UKC2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
It is intended that the contract will be placed initially for a three year term, with the NHSBSA retaining the option to extend by a further period of up to 12 months.
Please note a supplier briefing will be held on Friday 10 October, further details will be available in the Invitation To Tender.
II.1.6)Common procurement vocabulary (CPV)
79811000, 85140000, 22455000, 19520000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
EHIC 3 000 000.
Maternity Exemption 520 000.
Medical Exemption 434 000.
Prescription Pre-Payment 1 734 000.
Tax Credit 4 520 000.
Low Income Scheme 400 000.
Estimated value excluding VAT: 4 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Service providers may be asked to actively participate in the achievement of social and/or environmental policy objectives. Accordingly, contract performance conditions in particular may relate to social and/or environmental considerations.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority is using the NHSBSA eSourcing portal (https://nhsbsa.bravosolution.co.uk) to facilitate this procurement. The tender documents can be accessed once suppliers have completed the registration requirements and created a user-name and password.
Supplier Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) Browse to the eSourcing Portal: https://nhsbsa.bravosolution.co.uk
Select the ‘Click here to register to register link’.
Accept the terms and conditions and select ‘continue’.
Enter your correct business and user details.
Note the user-name you chose and select ‘save’ when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
Login to the portal with the user-name/password.
Click on the relevant Invitation to Tender (ITT) to access the content.
Select the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
This will move the ITT into your personal page. (This is a secure area reserved for your projects only).
Select the ITT code. You can now access any attachments by selecting the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender: You can now choose to ‘Reply’ or ‘Reject’ (please state your reasons where rejecting).
You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
Note the deadline for completion then follow the on-screen instructions to complete the ITT.
There may be a combination of on-line and off-line actions for you to perform (there is detailed on-line help available).
If you require any further assistance please consult the on-line help, or contact the e-Tendering help desk on +44 8003684850 or firstname.lastname@example.org
In accordance with articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations and as set out in the invitation to tender documents available from https://nhsbsa.bravosolution.co.uk. Applicants will be assessed in accordance with part 4 of the Public Contracts Regulations (as amended), on the basis of the information provided in the response to the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the tender documentation which is available from https://nhsbsa.bravosolution.co.uk
Minimum level(s) of standards possibly required: Minimum standards will be detailed in the ITT.
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48-50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the ITT which is available from https://nhsbsa.bravosolution.co.uk
Minimum level(s) of standards possibly required:
Minimum standards will be detailed in the ITT. Pass/Fail elements relating to technical capability, quality assurance, TUPE, organisational compliance with primary legislation, health and safety, insurance cover, subcontracting, financial stability.
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 60
2. Quality. Weighting 40
IV.2.2)Information about electronic auction
Additional information about electronic auction: The Contracting Authority intends to use an electronic auction as set out in the ITT documentation. The scheduled date for the electronic auction, which will be facilitated via the e-tendering portal is 19.1.2015.
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Place: ITT submissions will be opened through the https://nhsbsa.bravosolution.co.uk eTendering system after the deadline has passed.
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A member of the eTendering team authorised to use the eTendering system.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract be published on-line (https://www.gov.uk/contracts-finder) for the general public. The resulting contract is also published.
The Contracting Authority reserve the right to cancel the procurement process at any time and/or not to award the contract as a result of this procurement exercise.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: