Digital Signage Contract for Government Procurement Service

Digital Signage Contract for Government Procurement Service

The Authority requires a supplier to install a digital communications tool on an individual office basis to provide live data / visual content to staff via screens located throughout each office.

RM2269 SB-271 Provision of Digital Signage

Reference number: RM2269 SB-271

Deadline date:03/09/2013

This deadline is for… The Request for Information Response Date. Please see ‘How to apply instructions to suppliers’ for more information.

Contract value:£0 – £0

Location where the contract is to be carried out: United Kingdom This procurement relates to three lots based on three geographical locations, as follows: Lot 1 – London Lot 2 – Newport Lot 3 – Belfast

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Government Procurement Service on behalf of Her Majesty’s Passport Office


Description of the contract

The Authority requires a supplier to install a digital communications tool on an individual office basis to provide live data / visual content to staff via screens located throughout each office. 1.1 The screens would provide an engaging visual tool to communicate key messages and data (like a virtual notice board): 1.1.1 On the fly performance data / work in progress / targets 1.1.2 Key messages for staff – inc exchange content 1.1.3 Forthcoming business change 1.1.4 Staff engagement communications – staff survey results / actions 1.1.5 Routine data – visitors to the office / weather / 1.1.6 Terrestrial TV hourly news feed content 1.1.7 Rolling RSS feeds This requirement is being run via three lots based on the three geographical sites of the offices (London, Newport, Belfast). Potential providers are invited to bid for one or more lots. Prior to bidding, potential providers are required to attend site visits. Details of which can be found in the Invitation to Tender. Please see attached document for full description.


Classification of the contract

45252123 Screening installations

34924000 Variable message signs

32321200 Audio-visual equipment

30231300 Display screens

32320000 Television and audio-visual equipment


Additional information

Contract type: Supplies – Purchase

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria below:

Priority Description of criteria Percentage weighting
0 Value for Money 0.00

Estimated length of contract: 1 Days


Who to contact

Contact name Tiffany Morgan

Organisation name Government Procurement Service

Address Room 2Y92 Concept House, Cardiff Road, Newport, Gwent, NP10 8QQ

Telephone 01633 811600

Extension number:


How to apply

To participate in any possible future procurement which results from this RFI, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at Once you have registered on the e-Sourcing Suite, you will need to express and interest for the RM2269 SB-271 Provision of Digital Signage This is done by emailing Your email must clearly state: • the name of this procurement RM2269 SB-271 Provision of Digital Signage • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. The Invitation to Tender will be issued by close of play on Thursday 15th August 2013 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date. The deadline date for submission of proposals will be Tuesday 3rd September 16:00PM. It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the e-Sourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: