Digitisation Services Tender – Essex

Digitisation Services Tender – Essex

To fully digitalise LG wallets.

United Kingdom-Rayleigh: Scanning services

2020/S 031-073738

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Castle Point and Rochford Clinical Commissioning Group
Postal address: Pearl House, 12 Castle Road, Essex
Town: Rayleigh
NUTS code: UKH3
Postal code: SS6 7QF
Country: United Kingdom
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
Internet address(es):Main address: https://castlepointandrochfordccg.nhs.uk/

I.1)Name and addresses

Official name: NHS Basildon and Brentwood Clinical Commissioning Group
Postal address: Phoenix Place, Christopher Martin Road, Essex
Town: Basildon
NUTS code: UKH3
Postal code: SS14 3HG
Country: United Kingdom
E-mail: amy.wilson@attain.co.uk
Internet address(es):Main address: https://www.basildonandbrentwoodccg.nhs.uk

I.1)Name and addresses

Official name: NHS Southend Clinical Commissioning Group
Postal address: Floor 6, Victoria Avenue
Town: Southend-On-Sea
NUTS code: UKH3
Postal code: SS2 6ER
Country: United Kingdom
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
Internet address(es):Main address: https://southendccg.nhs.uk/

I.1)Name and addresses

Official name: NHS Mid Essex Clinical Commissioning Group
Postal address: Wren House, Colchester Road
Town: Chelmsford, Essex
NUTS code: UKH3
Postal code: CM2 5PF
Country: United Kingdom
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
Internet address(es):Main address: https://midessexccg.nhs.uk/

I.1)Name and addresses

Official name: NHS Thurrock Clinical Commissioning Group
Postal address: Civic Offices, New Road
Town: Grays, Essex
NUTS code: UKH3
Postal code: RM17 6SL
Country: United Kingdom
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
Internet address(es):Main address: https://www.thurrockccg.nhs.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://attain.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://attain.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Mid and South Essex STP Lloyd George Digitisation Service

Reference number: ACE-0381-2020-ALC

II.1.2)Main CPV code

79999100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Mid and South Essex STP (MSE STP) (‘the Commissioners’) wish to establish a single provider contract for the provision of Lloyd George Medical Records Digitisation Services in order to best utilise current estates space and support primary care. MSE STP invite suitably qualified service providers to tender for Lloyd George Medical Records Digitisation Services. The contract will be for a term of 12 months (1.4.2020 and 31.3.2021), with the option to extend the contract by an additional 12 months (1.4.202- 1.3.2022) at the sole discretion of the contracting authority.

II.1.5)Estimated total value

Value excluding VAT: 4 338 245.53 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79999100

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Castle Point and Rochford, Southend, Basildon and Brentwood, Thurrock and Mid Essex.

II.2.4)Description of the procurement:

The Mid and South Essex Sustainable Transformation Plan (MSE STP) wish to establish a single provider contract for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current estates space and support primary care. The contract term will be 12 months (1.4.2020 to 31.3.2021), with the option to extend the contract for 12 months (1.4.2021 to 31.3.2022) at the sole discretion of the commissioners.

NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP practices sites to fully digitalise their LG wallets. This procurement relates to Phase 1 of the programme requiring the provision of the service for an estimated 578 632 LG wallets across circa 50 GP Practices, by no later than 31.3.2021, as per the specification.

If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised primary care sites, see specification for further detail).

The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) is 4 338 246 GBP. This figure encompasses the actual available budget for Phase 1, in addition to any anticipated future Phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The actual available budget for Phase 1, which acts as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) is (net of VAT) 1 537 887 GBP. Any bids received in excess of such affordability envelope will be rejected as non-compliant.

Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between provider and commissioner using prices submitted for Phase 1 via appropriate contract variation mechanisms. It’s anticipated that any subsequent Phase(s) will cover outstanding LG Wallets (indicatively 1 024 615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the contract notice (2 800 358 GBP) that’s over and above the actual available budget (1 537 887 GBP), is indicative and provided solely for purposes of future proofing this contract, should the commissioner secure additional funding to implement subsequent Phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in additional subsequent Phases of delivery then that set out in the specification at the time of contract award. As such, bidders should be aware that after the award of contract, there is a possibility that the successful bidder may be offered a contract variation in accordance with Regulation 72 (1) (a) of the Public Contracts Regulations 2015, to include an indicative number of additional LG Wallets. Commissioners do not guarantee or grant any exclusivity in relation to any such additional Phase(s)/services during the life of the contract. The contracting authority do not guarantee or grant any exclusivity in relation to any such additional Phase(s)/services during the life of the contract. Further information can be found in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 338 245.53 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2021
This contract is subject to renewal: yes
Description of renewals:

The option to extend the contract for 12 months (1.4.2021-31.3.2022) at the sole discretion of the commissioners.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the contract for 12 months (1.4.2021-31.3.2022) at the sole discretion of the commissioners.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To access the procurement documentation, please go to the Bravo website at: https://attain.bravosolution.co.uk Click on ‘Register here’ and follow the on-screen instructions. You can access the ITT by clicking on the link called ‘View current opportunities’ on the home page. Please note that the tender will not be accepted by any means other than through the Bravo eProcurement Portal.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The contracting authority has secured funding in order to digitalise LG records for up to 50 GP Practices and free up 3 424 m2 of space for clinical use. In order to benefit from this funding the CA must award a contract prior to end March 2020. This project is vital to support GP practices to meet the NHS commitment of digitalising notes by 2023/24 as well as enabling faster transfer of patient notes between practices and easier patient access to their own records.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/02/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS Castle Point and Rochford Clinical Commissioning Group
Postal address: Pearl House, 12 Castle Road
Town: Rayleigh, Essex
Postal code: SS6 7QF
Country: United Kingdom
E-mail: amy.wilson@attain.co.ukInternet address: https://castlepointandrochfordccg.nhs.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/02/2020