Direct Access Adult Phlebotomy Services

Direct Access Adult Phlebotomy Services

Looking to secure Phlebotomy Services in and around Derby/Derbyshire area. The Procurement This procurement is to provide direct access Phlebotomy Services for adults and may also include appropriate young people over the age of 13 and is divided into 3 lot.

UK-Derby: Health services

2013/S 040-064357

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Derbyshire Clinical Commisioning Group
Cardinal Square, 10 Nottingham Road
For the attention of: Anna Glassford
DE1 3QT Derby
UNITED KINGDOM
E-mail: anna.glassford@derbycitypct.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Direct Access Adult Phlebotomy Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby and surrounding areas.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Looking to secure Phlebotomy Services in and around Derby/Derbyshire area. The Procurement This procurement is to provide direct access Phlebotomy Services for adults and may also include appropriate young people over the age of 13 and is divided into 3 lots:
Lot 1 – Community Provision – a service to be provided between Monday and Friday.
Lot 2 – Central Derby City Location – a service to be provided between Monday and Friday.
Lot 3 – Afternoon/ Evenings and Weekend Provision.
II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This procurement is divided into 3 lots and we are looking for one or more providers to deliver direct access adult phlebotomy services.
Lot 1 – Community Provision.
Lot 2 – Central Derby City Location.
Lot 3 – Out of Hours provision.
The contract is for 3 years with options to extend 2 x 12 months.
Estimated value excluding VAT: 1 350 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Community Provision

1)Short description

To provide a service in the community between Monday and Friday. Hours of provision to meet patient demand, and clincial, laboratory and transport needs.
2)Common procurement vocabulary (CPV)

75200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Central Derby City Location

1)Short description

To provide a phlebotomy Service within a central Derby City location. Service between Monday and Friday with hours of provision to meet patient demand and clinical, laboratory and transport needs.
2)Common procurement vocabulary (CPV)

85323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Out of Hours Service

1)Short description

To provide Phlebotomy Services out of hours to include afternoon/evenings and weekends. Sessions to be agreed but will include late afternoon/evenings and Saturday and Sunday mornings.
2)Common procurement vocabulary (CPV)

85323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company or other guarantee bonds, deposits, insurance or other forms of security may be required in certain circumstances. See the Invitation to Tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Southern Derbyshire Clinical Commissioning Group reserve the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and serveral liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner: 1) Entering general supplier information Southern Derbyshire Clinical Commissioning Group utilises the NHS Supplier Information Database (Sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in Sid4health as follows:
(i) candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S Number to enable registration on Sid4health. This is normally provided within 48 hours but may take up to 5 days so please ensure this step is completed as soon as possible. The
D-U-N-S Number is the standard supplie coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S Number on the Sid4Health registration page.
(ii) Candidates should register on Sid4healt at www.sid4health.nhs.uk/home action and submit thier Sid4health company profile for publication to the system. Select the Register Organisation on the left of the page and then select Organisation Type supplier. Key in details as shown to search for your D-U-N-S Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B.

(iii) Once registration has been authorised by the sid4health administrator and after receiving logon details, access the Profile Management area and create and validate your Sid4health company profile (Candidate must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4health within Profile Management for more details).
(iv) Candidates should ensure that all the mandatory fields of their Sid4health profile are competed. Failure to comply with the completion of all mandatory fields could result in elimination from the procurement process. D&B data will be supplied automatically by D&B.
(v) Once a candidate hs ensured that all the required fields are completed and the profile has been validated, they must add the profile to the Request to Participate list for Phlebotomy Services. Select ‘View all request to participate lists’ on the left menu and search/select this list. Select the Join button to the right of the list and then select the validatd profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements)
Where access to Sid4health is unavailable, please contact the Sid4health Helpdesk at help@sid4health.nhs.uk

2) Submission of expressions of interest and procurement specific information. This procurement exercise will be conducted on the BravoSolution e-procurement portal at emprocurenhs.bravosolution.co.uk. Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://emprocurenhs.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per requirements to complete Sid4health profile.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirement to complete Sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Detailed in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tenders and all supporting documents must be priced in Sterling and completed in English (or full English translation provided at no cost). Any contract entered into will be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. Southern Derbyshire Clinical Commissioning Group shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. Southern Derbyshire Clinical Commissioning Group reserve the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
(Contract Novation):
Given the disestablishment of all Primary Care Trusts (including NHS Derby City and NHS Derbyshire County) in 2013, the contract will novate over to Southern Derbyshire Clinical Commissioning Group after 1.4.2013.
(Part B services):
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (the Regulations). Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authority(ies) intend to hold themselves bound by any of the Regulations save those applicable to Part B services.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: On a voluntary basis only, Southern Derbyshire Clinical Commissioning Group will incorporate a minimum 10 day standstill period at the point information on the award of contract is communicated to bidders. Where the 10 day standstill period expires on a Saturday or Sunday or Bank Holiday, the standstill period will expire at midnight the next working day.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2013