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Direct Mail Contract – The Open University
Mailing and Fulfilment

Direct Mail Contract – The Open University

Thursday, 27 February 2020, 10:04

Direct Mail Contract – The Open University

The Open University requires printing and mailing services to fulfil its requirements for direct mailings to alumni and supporters and prospective students.

United Kingdom-Milton Keynes: Printing and delivery services

2020/S 041-098079

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
NUTS code: UKJ12
Postal code: MK7 6BP
Country: United Kingdom
Contact person: Buyer — Procurement
E-mail: finance-tenders@open.ac.uk
Internet address(es):Main address: www.open.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/openuniversity

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/openuniversity
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/openuniversity

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Direct Mail Production and Mailing Services/PRO/OJEU/2020

Reference number: OUPA10545

II.1.2)Main CPV code

79823000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Open University requires printing and mailing services to fulfil its requirements for direct mailings to alumni and supporters and prospective students.

The contract will be for 2 years with a possible extension of a further 2 additional 12-month periods.

The successful supplier will be expected to manage the production and collation of all items contained in these mailings such as personalised letters, printed magazines, magazines, leaflets, outer envelopes and business reply envelopes.

The selected supplier will also be required to manage the mailing of the packs, from addressee data supplied, mailing accurately and on time to each recipient.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ12

II.2.4)Description of the procurement:

The University requires printing and mailing services to fulfil its requirements for direct mailings to alumni and supporters and prospective students.

The contract will be for 2 years with a possible extension of a further 2 additional 12-month periods.

The successful supplier will be expected to manage the production and collation of all items contained in these mailings such as personalised letters, printed magazines, magazines, leaflets, outer envelopes and business reply envelopes.

The successful supplier will also be responsible for the mailing of the packs, from addressee data supplied, mailing accurately and on time to each recipient.

Mailing volumes may go up or down depending on the nature of the campaign and budget available, and the item specifications may vary during the course of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The initial contract period is for 24 months, with options to extend for 2 x 12 month periods to a total of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: The Open University
Postal address: Walton Hall
Town: Milton Keynes
Postal code: MK7 6AA
Country: United Kingdom

VI.5)Date of dispatch of this notice:

25/02/2020