Direct Payments Service Warwickshire County Council

Direct Payments Service Warwickshire County Council

A service for Warwickshire County Council Direct Payment Customers; which covers support required to identify, recruit and employ Personal Assistants (P.A.s).

UK-Warwick: social work and related services

2012/S 45-073931

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwickshire County Council
PO Box 3, Shire Hall, Market Place,
Contact point(s): https://in-tendhost.co.uk/warwickshirecc
For the attention of: Strategic Procurement
CV34 4RH Warwick
UNITED KINGDOM
Telephone: +44 1926412026
E-mail: procurement@warwickshire.gov.uk

Internet address(es):

General address of the contracting authority: www.warwickshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Direct Payments Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A Direct Payments service for Customers of Warwickshire.
II.1.6)Common procurement vocabulary (CPV)

85300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: This is a block contract for an initial period of 3 years, with the option to extend up to the maximum of 2 years.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: 3752 – Services to provide support with Engaging, Recruiting & Employing Personal Assistants for Warwickshire Direct Payment Customers

1)Short description

A service for Warwickshire County Council Direct Payment Customers; which covers support required to identify, recruit and employ Personal Assistants (P.A.s).
2)Common procurement vocabulary (CPV)

85300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This tender process will be conducted using Warwickshire County Councils e-tendering system “in-tend”. The portal for this system is https://in-tendhost.co.uk/warwickshirecc. Providers must register with the system in order to request and access documents. Registration and use is free to Tenderers.

Lot No: 2 Lot title: 3740 – A Direct Payments Payroll Service

1)Short description

A Payroll Service for Warwickshire County Council Direct Payment Customers including provision of assistance with all aspects of payroll.
2)Common procurement vocabulary (CPV)

85300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This tender process will be conducted using Warwickshire County Councils e-tendering system “in-tend”. The portal for this system is https://in-tendhost.co.uk/warwickshirecc. Providers must register with the system in order to request and access documents. Registration and use is free to Tenderers.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3740 & 3752
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 16.4.2012 – 13:00
Place:

Warwickshire County Council, Shire Hall Market Place Warwick CV34 4RH.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Warwickshire County Council and/or their appointed agents.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 months but may be extended if options to extend contract are exercised
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender process will be conducted using Warwickshire County Councils e-tendering system “in-tend”. The portal for this system is https://in-tendhost.co.uk/warwickshirecc. Providers must register with the system in order to request and access documents. Registration and use is free to Tenderers.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.3.2012