Direct Repair of Military Vehicles

Direct Repair of Military Vehicles

Provision of a direct repair/replacement scheme in the UK/NI and Germany.

United Kingdom-Telford: Maintenance and repair services related to specific parts of vehicles

2013/S 146-254622

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Support Group, DSG Support Group
Land Supply, LSBU7, Building B15, MOD Donnington
For the attention of: Craig Flynn MCIPS
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673769
E-mail: craig.flynn@dsg.mod.uk
Fax: +44 1952673869

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a direct repair/replacement scheme in the UK/NI and Germany.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG21

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Maintenance and repair services related to specific parts of vehicles. Electrical-system repair services. Repair and maintenance services of vehicle brakes and brake parts. Repair and maintenance services of starter motors. Vehicle radiators. Clutches and associated parts. The Authority has a possible future requirement for the provision of direct repair/replacement services in support of a varied range of light, medium and heavy vehicles utilised by the Armed Forces covering the following categories/lots:
Category 1: rotating electrics, turbochargers and fuel injection equipment.
Category 2: friction material, water pumps, number plates and marker boards.
Category 3: radiators and automotive fuel tanks.
In addition to the provision of a direct repair/replacement service, the Authority may wish to include the ability to conduct formal Planned Contract Repair of the same assemblies.
Repairs/service exchanges must be executed in accordance with original equipment manufacturers specifications. The Service Provider(s) must be able to supply all necessary parts and material to complete the repair/replacement within short turn round times and to the detailed (OEM) quality standards.
The Service Provider(s) must be able to provide a service on a nationwide basis in Great Britain, Northern Ireland and Germany and as required to Training Areas in Poland and the Czech Republic.
It is the intention of the Authority to move away from the traditional paper-based ordering procedure, taking into consideration a possible P2P Catalogue Approach for processing orders.
Service Provider(s) will be expected to collate repair/usage data over the duration of the Contract, and to work with the Authority to seek continuous improvement to the reliability and maintainability of Assemblies under the scope of requirement.
Full specifications detailing the exact scope of the direct repair/replacement Service will be made available to those Contractors successful in being selected to receive an Invitation to tender. Dependant on the number of Expressions of Interest received a pre-qualification questionnaire may be issued to reduce the number of tenderers to a manageable number. It should be noted that the AWARD software will be used as part of the PQQ/tender evaluation process.
Any resultant tender that may be issued will be issued on the basis of individual lots as detailed above. Interested parties should in the first instance, submit an expression of interest, outlining which Category or Categories they are interested in supporting, together with their ISO accreditation certificate including scope, to the Authority’s nominated representative and detailing their previous experience in the Categories they are expressing an interest against. Any supporting promotional material must not exceed 3 x A4 pages. Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
Any expenditure, work or effort undertaken prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.
Companies wishing to express an interest should be aware that there is a possibility in the future that this requirement may be subsumed into a larger Authority Requirement for the provision of a Global Direct Repair Scheme. In the event of this happening, any contract(s) that may be placed as a consequence of this possible future purchase may be subject for consideration to novation/transfer to any future Global DRS Provider.
II.1.6)Common procurement vocabulary (CPV)

50116000, 50116100, 50116200, 50116600, 34312300, 34326100

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority’s possible requirement is split into three separate lots, comprising:
1) Rotating Electrics, turbochargers and fuel injection equipment.
2) Friction material, water pumps, numberplates and marker boards.
3) Radiators and Automotive Fuel Tanks.
The total estimated value below is the combined value of these lots including any option periods which may or may not be exercised. Individual Lot Values are detailed at Annex B
Estimated value excluding VAT:
Range: between 11 000 000 and 12 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The values detailed above include the potential options to extend the duration of the Contract(s) by up to a further 2 years, dependant on:
(a) Satisfactory performance in the initial Contract(s) duration.
(b) Negotiation of revised rates for option period(s).
(c) The status of a separate potential Authority future requirement for the provision of a global direct repair scheme, which if placed may subsume this requirement (or elements thereof) within its scope.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Rotating Electrics, turbochargers and fuel injection equipment

1)Short description

The repair or service exchange of various rotating electrics (for example starter motors and alternators), turbochargers and fuel injection equipment as fitted to a number of military vehicle fleets used by the 3 services, predominantly by land forces.
2)Common procurement vocabulary (CPV)

50116000, 50116100, 50116600

3)Quantity or scope

Estimated value excluding VAT:
Range: between 8 700 000 and 9 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Friction Material, water pumps, number plates and marker boards

1)Short description

The repair or service exchange of various articles of friction material (for example brake pad sets and clutches), water pumps, and supply of number plates and marker boards as fitted to a number of military vehicle fleets used by the 3 services, predominantly by land forces.
2)Common procurement vocabulary (CPV)

50116200, 34326100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 300 000 and 1 425 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Radiators and automotive fuel tanks

1)Short description

The repair or service exchange of various automotive radiators and fuel tanks as fitted to a number of military vehicle fleets used by the 3 services, predominantly by land forces.
2)Common procurement vocabulary (CPV)

34312300

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 170 000 and 1 270 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Potential Providers may be required to provide either a parent company or bankers guarantee during the procurement process, if it is deemed that the Potential Provider does not meet the required standards in respect of economic and financial standing. This is calculated on the basis of the requirements annual estimated value representing greater than 25 % of a Potential Providers annual turnover.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments under any resultant contract(s) will be made on completion of individual repair tasks to the satisfaction of the Authority. It is the intention of the Authority to implement P2P (Purchase 2 Payment) as the mechanism under any eventual contract(s).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Potential Providers are advised that the Authority is determining whether TUPE may apply in respect of this procurement process, due to the relet of three existing Contracts with Industry. Potential Providers will be formally advised during the procurement process regarding the applicability of TUPE.
If deemed necessary, a Security Aspects Letter will be issued and required under the procurement process.
Contractor(s) will be required to manage Authority Equipment and create and maintain Public Stores Accounts in accordance with any eventual terms and conditions of Contract and in accordance with Def Stan 05-99.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
Statements of Turnover together with Potential Providers audited accounts for the last two years (where available) will be required, and will be formally requested as part of any subsequent Pre-Qualification Questionnaire issued under this procurement process.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property.
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures.
(i) a statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous three years.
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
The above (barring (n)) will be requested as part of any subsequent Pre-Qualification Questionnaire.
Potential Providers are to provider (n) an ISO Certificate including scope with their initial expression of interest.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Candidates will be selected on the basis of:
(a) Initial compliance against this Notice in respect of the provision of a compliant expression of interest.
(b) Subsequent issue of a Pre-Qualification Questionnaire, in which specific assessment criteria will be communicated to Potential Providers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LSBU7/0026
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013725-DCB-4984453

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group, DSG Support Group

Body responsible for mediation procedures

Defence Support Group, DSG Support Group

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group, DSG Support Group

VI.5)Date of dispatch of this notice:

25.7.2013