Direct supply of electricity and gas

Direct supply of electricity and gas

The contract will be performed at various sites belonging to Orbit Group, First Wessex and Waterloo Housing Group.

United Kingdom-Solihull: Mains gas

2013/S 176-304093

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Waterloo Housing Group
1700 Solihull Parkway Birmingham Business Park Solihull
For the attention of: John Simons
B37 7YD Solihull
UNITED KINGDOM
Telephone: +44 1217887712
E-mail: john.simons@waterloo.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Direct supply of electricity and gas.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: East and West Midlands, Yorkshire and Humber, East of Englane, South East (England), UKE, UKF, UKG, UKH, UKJ.
The contract will be performed at various sites belonging to Orbit Group, First Wessex and Waterloo Housing Group. A full list of addresses and supporting information will be available at the ITT stage.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Orbit Group Ltd (OGL), First Wessex (FW) and Waterloo Housing Group (WHG) are tendering for the provision of mains gas and electric supply from direct energy suppliers.
II.1.6)Common procurement vocabulary (CPV)

09121200, 09310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is for the supply of gas and electricity by direct energy suppliers. Potential providers to price at point of ITT for one and three year options as follows:
Electricity Half Hourly,
Electricity Non Half Hourly,
Electricity Un-metered Supply,
Gas,
Dual Fuel.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Electricity Non Half Hourly 1Yr

1)Short description

This is a lot for the provision of Electricity Non Half Hourly with a 1year fixed price contract for OGL, FW and WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

FW 920 Sites
OGL 1083 Sites
WHG 636 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Electricity Non Half Hourly 1Yr

1)Short description

This lot is for the provision of electricity non-half hourly and is for a 1 year fixed price contract for OGL and WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 636
OGL 1083
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Electricity Non Half Hourly 1Yr

1)Short description

This lot is for the provision of electricity non half hourly and is for a 1 year fixed price contract for OGL and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 1083 Sites
FW 920 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Electricity Non Half Hourly 1Yr

1)Short description

This is for the provision of electricity non half hourly for a 1 year fixed price contract for OGL.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 1083 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Electricity Non Half Hourly 3 Yr

1)Short description

This is for the provision of electriciy non half hourly for a 3 year fixed price contract for WHG and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

FW 920 Sites
WHG 636 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Electricity Non Half Hourly 3 Yr

1)Short description

This is for the provision of electricity non half hourly for a 3 year fixed price contract for WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 636 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Electricity Non Half Hourly 3Yr

1)Short description

This is for the provision of non half hourly electricity for a 3 years fixed price contract for FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

FW 920 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Electricity Half Hourly 1 Yr

1)Short description

This is for the provision of half hourly electricity for a 1 year fixed price contract for WHG, OGL and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 8 Sites
FW 2 Sites
OGL 7 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Electricity Half Hourly 1Yr

1)Short description

This is for the provision of half hourly Electricity for a 1 year fixed price contract for OGL and WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 8 Sites
OGL 7 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Electricity Half Hourly 1 Yr

1)Short description

This is for the provision of half hourly electricity 1 year fixed price contract for OGL and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 7 Site
FW 2 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Electricity Half Hourly 1 Yr

1)Short description

This is for the provision of half hourly electricity 1 year fixed price contract for OGL .
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 7
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Electricity Half Hourly 3 Yr

1)Short description

This is for the provision of half hourly electriciy 3 year fixed price contract for WHG and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 8 Sites
FW 2 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Electricity Half Hourly 3 Yr

1)Short description

For the suppy of half hourly electriciy for a 3 year fixed term contract to WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 8 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Electricity Half Hourly 3 Yr

1)Short description

For the supply of electricity half hourly for a 3 year fixed term contract to FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

FW 2 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Electriciy Unmetered Supply 1 Yr

1)Short description

Supply electricity to unmetered supplies for a 1 year fixed term contract to OGL, WHG and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 6 Sites
WHG 15 Sites
FW 11 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 16 Lot title: Electricity Unmetered supply 1 Yr

1)Short description

Supply electricity to unmetered supplies for a 1 year fixed term contract to OGL and WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 6 Sites
WHG 15 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 17 Lot title: Electricity Unmetered Supply 1 Yr

1)Short description

To supply electricity to unmetered supplies for a 1 year fixed term contract to OGL and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 6 Sites
FW 11 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 18 Lot title: Electricity Unmetered Supply 1 Yr

1)Short description

To supply electricity to unmeters supplies for a 1 year fixed term contract to OGL.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

OGL 6 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 19 Lot title: Electricity Unmetered Supply 3 Yr

1)Short description

To supply electricity for unmetered supplies for a 3 year fixed term contract to WHG and FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 15 Sites
FW 11 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 20 Lot title: Electricity Unmetered Supply 3 Yr

1)Short description

To supply electricity to unmeterd supplies for a 3 year fixed term contract to WHG.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

WHG 15 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 21 Lot title: Electricity Unmetered Supply 3 Yr

1)Short description

To supply electricity to unmetered supplies for a 3 year fixed term contract to FW.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

FW 11 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 22 Lot title: Gas Supply 1 Yr

1)Short description

To supply gas for a fixed term contract of 1 year to WHG, OGL and FW.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

WHG 36 SItes
OGL 102 Sites
FW 100 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 23 Lot title: Gas Supply 1 Yr

1)Short description

To supply gas for a 1 year fixed term contract to OGL and WHG.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

OGL 102 Stites
WHG 36 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 24 Lot title: Gas Supply 1 Yr

1)Short description

To supply gas for a 1 year fixed term contract to OGL and FW.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

OGL 102 Sites
FW 100 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 25 Lot title: Gas Supply 1 Yr

1)Short description

To supply gas for a 1 years fixed term contract to OGL.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

OGL 102 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 26 Lot title: Gas Supply 3 Yr

1)Short description

To supply gas for a 3 year fixed term contract to WHG and FW.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

WHG 36 Sites
FW 100 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 27 Lot title: Gas Supply 3 Yr

1)Short description

To supply gas for a 3 year fixed term contract to WHG.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

WHG 36 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 28 Lot title: Gas Supply 3 Yr

1)Short description

To supply gas for a 3 year fixed term contract to FW.
2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

FW 100 Sites
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 29 Lot title: Supply Dual Fuel 1 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL, WHG and FW.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

WHG – Gas 36 Electricity 659
FW – 100 Gas Electricity 933
OGL – 102 GAs Electricity 1096
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 30 Lot title: Supply Dual Fuel 1 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL, WHG.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

WHG – 36 Gas Electricity 659
OGL – 102 Gas Electricity 1096
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 31 Lot title: Supply Dual Fuel 1 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL and FW.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

OGL – Gas 102 Electricity 1096
FW – Gas 100 Electricity 933
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 32 Lot title: Supply Dual Fuel 1 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

OGL – Gas 102 Electricity 1096
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 33 Lot title: Supply Dual Fuel 3 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to WHG and FW.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

WHG – Gas 36 Electricity 659
FW – Gas 100 Electricity 933
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 34 Lot title: Supply Dual Fuel 3 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to WHG.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

WHG – Gas 36 Electricity 659
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 35 Lot title: Supply Dual Fuel 3 Yr

1)Short description

To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to FW.
2)Common procurement vocabulary (CPV)

09121200, 09310000

3)Quantity or scope

FW – Gas 100 Electricity 933
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Orbit Group Ltd, First Wesses and Waterloo Housing Group reserves the right to require Performance Guarantee Bonds and/or Parent Company Guarantees. Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Brief details have been included in the specification. Firm details will be in the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a joint bid, such consortia or grouping must nominate a lead organisation to deal with Orbit Group, First Wessex and Waterloo Housing Group on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract. Where a consortium chooses instead to nominate a contracting party from among their number with the other members acting as subcontractors, this must be made clear in their bid. The contracting party will be entirely responsible for all matters relating to the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Potential providers maybe rejected if knowledge arises that its directors or any person who has powers or representation, decision or control of the economic operator has been convicted of any of the offences set out in Regulation 23 of the Public Procurement Regaulations 2006 as amernded. In addition potential providers must comply with the requirements of the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Potential providers Econmic and Financial ability will be assessed as to their suitablility to supply in accordance with Regulation 24 of the Public Procurement Regulations 2006 as amended. In addition potential providers must comply with the requirements of the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Potential providers Technical or Professional ability will be assessed in accordance with Regulation 25 of the Public Procurement Regulations 2006 as amended. In addition potential providers must comply with the requirements of the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The Prequalification Questionnaire available from https://www.housingprocurement.com gives details of the selection and evaluation criteria and other information of relative importance.

Potential suppliers are asked to read the instructions and information: pre qualification for direct supply gas and electric and all other relating documents.
Failure to follow the instructions could result in suppliers scores being marked down.
The Award Criteria for the purpose of the ITTwill be based around two element price and non-price. The price will be decided purely through the e-auction which will be held on the 1.2.2013. The e-auction will be restricted,with all submissions being assessed against the minimum quality standards, any firms not meeting the minimum standard will be rejected. Where more than 4 firms meeting the minimum standard the quality assessments will be scored on the disclosed weightings in the ITT and the top 6 will go through to the price auction. The final outcome will be based on the auction result.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 100

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Award Criteria for the purpose of the ITT will be based around two elements price and non- price. All submissions being assessed against the minimum quality standards for the non-price evaluation. This will be conducted in advance of the eAuction and only those firms who meet the minimum standard will be invited to stage 2, the eAuction. Any firms not meeting the minimum standard will be rejected and where more than 4 firms meeting the minimum standard the quality assessments will be scored on the disclosed weightings in the ITT and the top 6 will go through to the price auction. The price will be decided purely through the eAuction which will be held on the 22.1.2014. The final award decision will be based on the auction result.
The price element of the tender will be undertaken by electronic auction. Potential providers will be notified as to the process to be followed.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Provision of direct supply gas and electricity – PP308.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Waterloo Housing Group, acting as the central purchasing body, known as the Group, comprising; Waterloo Housing Association Ltd, De Montfort Housing Society Ltd, New Linx Housing Trust Ltd; together with any present or future operating entities that become members of the Group or directly associated with the aforementioned trading organisations.
Orbit Group Limited (OGL) is “a body governed by Public Law”; together with any present or future operating entities that become members of the Group.
First Wessex Limited (FW) is a body governed by “Public Law” together with any present or future operating entities that become members of the Group.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of England and Wales
The Royal Courts of Justice The Strand London WC2A 2LL UK
WC24 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals should be made in occordance with the Public Procurement Regulations 2006 as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
70 Whitehall London SW1A 2AS
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:6.9.2013