Disabled Adaptations Brighton

Disabled Adaptations Brighton

Framework for the Provision of Adaptations for Disabled People.

UK-Hove: building installation work

2012/S 39-062926

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton and Hove City Council
Corporate Procurement, 2nd Floor, Kings House, Grand Avenue, Hove, East Sussex
Contact point(s): Guy Stapleford
BN3 2SR Hove
UNITED KINGDOM
Telephone: +44 1273494059
E-mail: guy.stapleford@brighton-hove.gov.uk
Fax: +44 1273291247

Internet address(es):

General address of the contracting authority: http://www.brighton-hove.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Adaptations for Disabled People.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works, place of delivery or of performance: within the City of Brighton & Hove.
NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 800 000,00 and 7 200 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The work covered by this notice is to provide adaptation works to the accommodation of the elderly, frail and adults and children with a permanent and substantial physical disability. The works which are the subject of this notice are to be undertaken both within Council owned housing stock and owner occupied or privately rented accommodation.
II.1.6)Common procurement vocabulary (CPV)

45300000, 45310000, 45330000, 50700000, 33196100, 33196200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will be let under three Lots. Details of the three lots are as follows:
— Lot 1 – Major Adaptations – estimated to be up to 850 000 GBP per annum, in addition DFG, or other assisted route, spend may be up to 650 000 GBP per annum,
— Lot 2 – Minor Structural Adaptations – estimated to be between 150 000 GBP and 200 000 GBP per annum,
— Lot 3 – Electrical Adaptations estimated to be between 50 000 GBP and 100 000 GBP per annum,
— This represents an estimtated contract value between 1 700 000 and 1 800 000 GBP per annum.
Tenderers can express an interest in one or more Lots. Based on the volume of work that will be put through this framework and our requirement for a continuously high standard of workmanship, it is our intention to award to the following number of providers:
— Lot 1 – a minimum of four providers,
— Lot 2 – three providers,
— Lot 3 – three providers.
The contract is a framework agreement and as such does not guarantee any amount of work to successful tenderers.
This will be a 3 year framework agreement, with the option to extend for a further 1 year, which is expected to commence in October 2012.
Estimated value excluding VAT:
Range: between 6 800 000,00 and 7 200 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: This will be a 3 year framework agreement, with the option to extend for a further 1 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Major Adaptations

1)Short description

This Lot will cover a range of adaptations to domestic properties within the city and will include, but not be limited to, adaptations to public sector housing. Works may also include works for DFG applicants/applicants under other similar schemes.
2)Common procurement vocabulary (CPV)

45300000, 45310000, 45330000, 50700000, 33196100, 33196200

3)Quantity or scope

The value of work under Lot 1: Major Adaptations is estimated to be up to 850 000 GBP per annum, in addition DFG, or other assisted scheme, spend is estimated to be up to 650 000 GBP per annum.
Based on the anticipated volume of work that will be placed through these Lots and the council’s requirement for continuously high standard of workmanship, it is our intention to award this framework to a minimum of 4 providers.
Estimated value excluding VAT:
Range: between 3 400 000,00 and 6 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Lot will cover a range of major housing adaptations within the city, with the main focus being on adaptations to public sector housing.
Works may also include works for private sector housing applicants for DFG’s or other assisted schemes (owner occupiers, private rented sector tenants and landlords and Registered Social Landlords) which are currently managed by the local Home Improvement Agency (HIA).
The works required in Lot 1 concern works over a threshold of 1 000 GBP (defined by the government as a Major Adaptation) including but not limited to:
— level access showers,
— access to house,
— over bath showers,
— hard standings,
— ramps,
— kitchen adaptations,
— wash & dry toilets,
— paths/ground works,
— external rails,
— dropped curbs/crossovers,
— access to garden,
— door widening,
— internal structural work,
— external structural work.
The value of work under Lot 1: Major Adaptations is estimated to be up to 850 000 GBP per annum, in addition works through the DFG process, or other assisted scheme is estimated to be up to 650 000 GBP per annum.
Based on the anticipated volume of work that will be placed through these Lots and the Council’s requirement for continuously high standard of workmanship, it is our intention to award Lot 1: Major Adaptations to a minimum of four providers.
Lot No: 2 Lot title: Minor Structural Adaptations

1)Short description

This Lot will cover a range of adaptations to domestic properties within the city and will include, but not be limited to, adaptations to owner occupied or privately owned and rented properties/housing and potentially to those in the public sector.
2)Common procurement vocabulary (CPV)

45300000, 45330000, 50700000, 33196100, 33196200

3)Quantity or scope

The value of work under Lot 2: Minor Structural Adaptations is estimated to be between 150 000 GBP and 200 000 GBP per annum.
Based on the anticipated volume of work that will be placed through these Lots and the council’s requirement for continuously high standard of workmanship, it is our intention to award the Lot to a minimum of three providers.
Estimated value excluding VAT:
Range: between 600 000,00 and 800 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Lot will cover a range of housing adaptations within the city and will include adaptations to owner occupied or privately rented properties/housing and potentially to those in the public sector.
Minor structural adaptations works are currently defined by BHCC as structural works under 1 000 GBP. These works include, but are not limited to:
— external galvanised rails,
— half steps,
— ramps,
— wall reinforcing for rails,
— lever taps,
— window openers.
The value of work under Lot 2: Minor Structural Adaptations is estimated to be between £150,000 and £200,000 per annum.
Based on the anticipated volume of work that will be placed through these Lots and the Council’s requirement for continuously high standard of workmanship, it is our intention to award the Lot 2: Minor Structural Adaptations to a minimum of three providers.
Lot No: 3 Lot title: Electrical Adaptations

1)Short description

This Lot will cover works in both public and privately owned and rented propertiies/housing.
Minor electrical adaptations works are currently defined by BHCC as electrical works under 1 000 GBP. These works include, but are not limited to:
— door entry and Intercom systems,
— extendaplugs,
— sensory items e.g. Mountcastle and Universal Systems.
2)Common procurement vocabulary (CPV)

45300000, 45310000, 45330000, 50700000, 33196100, 33196200

3)Quantity or scope

The value of the works under Lot 3: Electrical Adaptations is estimated to be between 50 000 GBP and 100 000 GBP per annum.
Based on the anticipated volume of work that will be placed through these Lots and the council’s requirement for continuously high standard of workmanship, it is our intention to award this Lot to a minimum of three providers.
Estimated value excluding VAT:
Range: between 200 000,00 and 400 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Lot will cover works in both public and privately owned and rented properties/housing.
Electrical adaptations works include, but are not limited to:
— door entry and intercom systems,
— extendaplugs,
— sensory items e.g. Mountcastle and Universal Systems.
The value of the works under Lot 3: Electrical Adaptations is estimated to be between 50 000 GBP and 100 000 GBP per annum.
Based on the anticipated volume of work that will be placed through these Lots and the Council’s requirement for continuously high standard of workmanship, it is our intention to award this Lot 3: Electrical Adaptations to a minimum of three providers.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits and bonds required by the Contracting Authority will be set out in the Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of main terms and conditions of financing and payment required will be set out in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be included in the Invitation to Tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to complete a pre-qualification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East Business Portal; https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East Business Portal. https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: As set out in the pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East business portal. https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in Section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
The minimum levels of standards will be set out in the pre qualification questionnaire. However, suppliers should note that any timber or wood derived products supplied in the delivery of this contract must be either:
— from independently verifiable legal and sustainable or FLEGT licensed or equivalent sources, or
— recycled timber or wood derived products.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 30
Objective criteria for choosing the limited number of candidates: The Pre Qualification Questionnaire will be used as the basis for shortlisting suitably qualified suppliers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1048
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Brighton & Hove City Council embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. Brighton & Hove City Council will actively promote sustainable and ethical procurement throughout its supply chain and welcomes applications from suppliers committed to reducing the effects of its operations and service delivery at a local and global level. Suppliers should note that any timber or wood derived products supplied in the delivery of this contract must be either:
— from independently verifiable legal and sustainable or FLEGT licensed or equivalent sources, or
— recycled timber or wood derived products.
Further details as to the application of sustainable and ethical procurement to this project may be set out in the prequalification and tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The council will incorporate a 10 day standstill period at the point of notification of award of the Framework Agreement to bidders. If an appeal to the award of the Framework Agreement has not been satisfactorily resolved the Public Contracts Regulations 2006 provide for the aggrieved party to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.2.2012