Disaster Recovery for IT Systems Portsmouth

The successful bidder will provide both mobile and fixed recovery centres to support a disaster recovery solution over the whole of the Council’s network.

United Kingdom-Portsmouth: Disaster recovery services

2013/S 227-395256

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Information Services, Floor 3, Core 5-6, Civic Offices, Guildhall Square
Contact point(s): Information Services
For the attention of: Michelle Parsons – Contracts Officer
PO1 2BQ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688223
E-mail: michelle.parsons@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 02392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 02392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 02392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Disaster Recovery for IT Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is seeking to appoint a provider for ICT Disaster Recovery Services via a competitive tendering process. The successful bidder will provide both mobile and fixed recovery centres to support a disaster recovery solution over the whole of the Council’s network. Technical staff will be required to assist both during annual testing phases and during any activation of the service. Further, the successful bidder must be able to provide sufficient technical staff, systems and processes in order to perform the entire recovery process should the Council be unavailable or otherwise unable to assist.
The contract will commence in September 2014 and will operate for a minimum of three years with the option to extend up for 2 further years in increments to be agreed, subject to performance and the agreement of all parties.

II.1.6)Common procurement vocabulary (CPV)

72251000, 72120000, 72910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council operates a Wide Area Network for both Council offices and schools across Portsmouth, via a variety of servers. The successful bidder must provide a disaster recovery solution that will enable the recovery of HP & Sun servers and the data related to them from a Tivoli Storage Manager based tape back up.
A minimum of two rehearsal recovery exercises will be required each year and the provider will be required to adapt their systems as necessary following these exercises in order to continue to meet the Council’s Disaster Recovery requirements.
Capability related to supporting VMware, TSM and Veeam back up systems, Sun systems and HP/SAN solutions & systems will be required due to the structure of the Council’s network, however the Council does not wish to prescribe a specific disaster recovery solution beyond this.
Estimated value excluding VAT:
Range: between 200 000 and 280 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend the contract up to a maximum of 5 years in increments to be agreed, subject to performance and the agreement of all parties.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required:
As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IS/ITS500/236/13/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years from the date of this notice

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.11.2013