Dismounted Equipment for Target Location Assessment Phase

Dismounted Equipment for Target Location Assessment Phase

An independent SME to provide technical support to ensure robustness of the scientific testing for the DETL capability requirement.

UK-Bristol: technical support services

2012/S 203-334364

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dismounted Soldier Systems (DSS), DE&S
UK MoD
Elm 3b, Mailpoint #4325, MoD Abbey Wood (South)
For the attention of: Beverly Reid
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179134502
E-mail: DESLEComrcl-ICG1a@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Dismounted Equipment for Target Location (DETL) Assessment Phase – Technical Support Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical support services. An independent SME to provide technical support to ensure robustness of the scientific testing for the DETL capability requirement.
II.1.6)Common procurement vocabulary (CPV)

71356300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The following is a description of what would be required to satisfy the SME technical support for the procurement of DETL.
Statement of Work.
Tasking. The following is a description of what would be required to satisfy the SME technical support for the procurement of DETL on the assumption that both the DETL User Requirement Document URD and Systems Requirement Document SRD will be endorsed.
Integrated Test, Evaluation and Acceptance Plan (ITEAP) Support. You will refresh the existing ITEAP. The ITEAP assigns responsibilities for test activities, agrees a customer supplier agreement and monitors progress – the what, where, why, when and how. The ITEAP is primarily a document but significantly it includes a Verification and Validation Requirements Matrix and Schedule. Deliverable: The endorsed ITEAP.
Through Life Management Plan (TLMP). You will refresh the existing TLMP. The TLMP is the single source of strategic management information for the project and provides access to more detailed information required by PT staff and others to manage their activities. Stakeholders implement and demonstrate a Through Life Management approach by using a TLMP. The TLMP will articulate how all aspects of the project will be planned and managed throughout the whole lifecycle. It addresses all Defence Lines of Development (DLoD) and responds to the task set by the Customer. Deliverable: The endorsed TLMP.
Scientific Test Plan. You will produce and maintain the Test Plan. The Test Plan will link directly to the URD, SRD and ITEAP. The Test Plan will document scientifically robust evaluations designed to measure capability or the performance of the Trials Equipment in controlled circumstances against the System Requirements. Deliverable: Test Plan.
Scientific Tests/Trials. You will conduct the scientific tests and support the joint User/Scientific trial. The DETL systems that comply with the pre-deternined KSR’s will be subject to trials. The scientific tests will determine the measure of compliance of the DETL systems with the particular SRs determined in th ITEAP; these areas will include, but not be limited to, DRI in all modes of operation, target location accuracy and resilience to environmental conditons. Deliverable: Scientific test report, input in to AWARD tool if required.
Security Accredition Document: You will produce the documentation required to enable Security Accreditation to be obtained on the DETL capability. The documentaion required may include, but not limited to, an inital risk assessment, Info Sec Management Plan, Risk Management Accreditation Document Set (RMADS) and Risk Balance Case. Deliverable: Documentation required for DETL to obtain Security Accreditation.
GPS Waiver Case: You will procure an SPS GPS Waiver Case. The UK MoD Policy on GPS stipulates that: UK Forces shall be equiped and undertake military operations with PPS GPS User Equipment because of the increased signal robustness, unless to do so can be clearly demonstrated to be operationally more limiting. Deliverable: Endrosed SPS GPS Waiver Case / formal acceptance of risk by Senoir Risk Owner.
Technical Support to the Tender Assessment Panel (TAP). You will produce presentation material and present the scientific view of the products being considered. The SME will provide impartial advice on the technical performance of each product enabling the TAP attendees to make a well informed decison on the preferred option. Deliverable: Presentation, presentation material and attendance at the TAP.
General Technical Support to the Assessment Phase. You will provide general technical support during the DETL Assessment Phase. This task will require the SME to aid with or answer any technical queries or issues that the Authority may have. Deliverable 2 man days/ month for 12 months.
Estimated value excluding VAT:
Range: between 100 000 and 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority intends to use the information supplied by contractors in response to this Possible Future Purcahse (PFP)/ Contract Notice to down select to a maximum of 6 candidates (top 6) to take forward to Invitation to Tender ITT. Those Candidates that are successful in proceeding to the ITT phase of the competition will be asked to submit Tender Documents for further evaluation. The allocation of marks at the PFP/Contract Notice phase of the competition will account for 60 % of the overall score. The allocation of marks at the ITT phase of the competion will account for 40 % of the over all score.
The Contractor which is judged to be the most economically advantageous following the conclusion and evaluation of both the PFP/Contract Notice and ITT phases of th competition will be offered the DETL Assessment Phase Technical Support contract.
PFP/Contract Notice Response Criteria: PF/Contract Notice Objectives:
These are the stated objectives of the PFP/Contract Notice response evaluation. Select the company that adequately demonstrates:
a. Sufficient experience with Target Locating Equipment (TLE) technology, where TLE is defined as equipment encompassing technology that may include but not limited to Global Positioning System (GPS), Laser Range Finder (LRF) and Digital Magnetic Compass (DMC).
b. Sufficient experience with ITEAPs.
c. Sufficient experience with TLMPs.
d. Able to access electro-optic test facilities and conduct trials.
e. Sufficient experience with Security Accreditation documentation.
Questions: For each question, consider the question requirement fully and provide your answer. Where required, include a reference to any supporting information. Ensure that your answers address all aspects of the quesiton and satisfy the stated aims. Consider the question from different points of view of the stakeholders in the project to ensure the completeness of your answer. For each quesiton, the Authoriy has produced “scoring Guidance” which describes how the response will be evaluated by the team.
Supporting Documents: All supporting documents should be provided in Microsoft Word 97 (or later) format, unless other Microsoft Office Software is more applicable. The organisation of the electronic document should match the paper structure you have chosen. You may choose to produce a document that addresses each question.
Technical Question Weighting: Each area has been given a weight. This weight reflects the importance of the area in selecting the solution. The weight is expressed as sensitivity to the overall result. The Authority has designed the weights specifically to aid in the selection of the solution. The weight does not imply relative importance in the acceptance of the solution. The Authority reserves the right to adjust the sensitivity at any time during the evaluation process in order to assess the robustness of the result to changes in weight:
Question 1 Technical Capability Mark allocation 15 %.
Question 2 ITEAP Mark allocation 10 %.
Question 3 TLMP Mark allocation 10 %.
Question 4 Trial and Test Mark allocation 55 %.
Question 5 Security Accreditation Mark allocation 10 %.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
Question Design. The questions have been designed using the following framework. Each section of the question is offered to enable the bidder to understand the context of the quesion, so that the bidder’s response may be focussed to the needs of the Authority. For each question:
a. Title. The “title” is used to identify the question.
b. Issue. The “Issue” describes the overarching reason for asking the question.
c. Background. The “background” describes the context for the question and why it is important to the Authority. It is present to ensure clarity in the communication of the Authority’s intent.
d. Aim. The “aim” describes what the Authority is trying to achieve by asking the question. It describes (from the point of view of the Authority) what a successful outcome would be at this stage of the acquisiton process.
e. Question Aim. The “question aim” describes the information this is expected to be returned in answer to the question.
f. Question. The “question” contains the questions to be answered by the bidders in their responses. Each “question” is likely to be a number of actual questions that are designed to elicit the infomation necessary to understand the degree to which the “aim” will be met.
g. Scoring guidance. The “scoring guidance” indicates how the response will be scored and provides additional guidance on the information that should be provided in the response.
The “scoring guidance” for each question is provided within the relevant section. The qualities in the response that are necessary to acheive with the score are recorded. Each question may have a different description and may have a different number of/and description of the scores.
In the event that a response is deemed to have achieved the lowest possible score for a particular question it does not necessarily mean that the bidder is elminated from the competition with the exception to the answer provided to Question 4.
PFP/Contract Notice Question 1 – TLE Technology Expertise.
Issue: Experience with TLE Technology.
Background: Confidence in the role as the Project Subject Matter Expert.
Aim: The Authority wishes to ensure that all the Project documentaion, trialing and testing activity is created or influenced by personnel with detailed knowledge of TLE Technology. The Authority also wishes to ensure that scientific aspects are adequately addressed throughout the tendering process.
Question Aim: The Authority wishes to gain confidence in the bidders understanding of TLE Technology. The Authority also wishes to understand the bidders prior experience with TLE Technology.
Question: Provide evidence of understanding and prior experience with TLE Technology.
Scoring Guidance:
1. Consideration – Bidder displays detailed experience with TLE technology through evidence Bidder displays details that demonstrate a good understanding or how to incorporate technical parameters associated with TLE technology into an ITEAP through evidence. Bidder articulates how the scientific aspects of TLE technology should influence the selection process. – Score – Excellent.
2. Consideration. The bidder displays experience with TLE technology. Bidder displays details that demonstrate an understanding of how to incorporate technical parameters associated with TLE technology into an ITEAP. – Score – Satisfactory.
3. Consideration. Bidder displays experience with TLE technology – Score – Unlikely To Succeed.
PFP/Contract Notice – Question 2 – Integrated Test, Evaluation And Acceptance Plan (ITEAP).
Issue: The production of an ITEAP.
Background: Each of the System Requirements within the SRD requires a degree of assessment outlined by the Test, Evaluation and Acceptance criteria.
Aim: The Authority wishes to produce a ITEAP.
Question Aim: The Authority wishes to understand the bidders competency in the production of an ITEAP.
Question; Provide details of knowledge and experience in the production of ITEAPs.
Scoring Guidance.
1. Consideration: Bidder displays detailed knowledge of the ITEAP concept. Bidder provides evidence of previous successful experience in the production of ITEAPs. Score – Excellent.
2. Consideration: Bidder displays detailed knowledge of the ITEAP concept. Bidder has previous experince in the production of ITEAPs. Score – Satisfactory.
3. Consideration: Bidder displays knowledge of the ITEAP concept. Score – Unlikely To Succeed.
PFP/Contract Notice Question 3 – Through Life Management Plan TLMP.
Issue: The production of a TLMP.
Background: The TLMP will articulate how all aspects of the project will be planned and managed throughout the whole lifecycle.
Aim: The Authority wishes to produce the DETL TLMP.
Question Aim: The Authority wishes to understand the bidders competency in the production of an ITEAP.
Question: Provide detials of knowledge and experience in the production of TLMPs.
Scoring Guidance:
1. Consideration: Bidder displays detailed knowledge of the TLMP concept. Bidder Provides evidence of previous successful experience in the production of TLMPs. Score – Excellent.
2. Consideration: Bidder displays detailed knowledge of TLMP concept. Bidder has previous experience in the production of TLMPs. Score – Satisfactory.
3. Consideration: Bidder displays knowledge of the TLMP concept. Score – Unlikely To Succeed.
PFP/Contract Notice Question 4 – Trials and Test Facilities.
Issue: The DETL systems will require assessment in accordance with the ITEAP.
Background: The DETL ITEAP will articulate responsibilities for test activities for the purpose of validation or verificaiton of requirements.
Aim. The Authority will require the bidder to have the test expertise and access to trials and test facilities.
Question aim. The Authority wishes to gain confidence that the bidder has the necessary expertise and access to suitable trials and test facilities for the purpose of assessing the technical attributes of TLE technology.
Question. Provide evidence of test expertese and access to appropriate trials and test facilities for the purpose of assessing the technical attributes of the TLE technology.
Scoring Guidance:
1 Consideration: Bidder provides evidence of test expertise and the capability of the trials and test facilities with a wide variety of examples of possible test proceedures to be carried out in those facilities. Bidder outlines any potential small shortfall in these test facilities with regard to assessing TLE technology and provides evidence of mitigation against this. Bidder provides evidence of previous successful trials and tests of TLE technology. Score – Excellent.
2. Consideration: Bidder provides details of test expertise and the capability of the trials and test facilities with examples of possible test proceedures to be carried out in those facilities. Bidder outlines any shortfalls in these test facilities with regard to assessing TLE technology and provides evidence of mitigaion against this. Score – Satisfactory.
3. Consideration: Bidder doesn not have access to trials and test facilities. Bidder provides evidence of mitigaion against this. Score – UNSatisfactory
PFP/Contract Notice Question 5 – Security Accreditation.
Issue: The production of documentation required to obtain Security Accreditation.
Background: Accreditation is defined in HMG Information Assurance Standards as a formal statement by the Acreditor(s) confirming that the use of a system, under the conditons specified in the Risk Management Accreditation Document Set (RMADS), meets the security requirement and does not present an unacceptable risk.
Aim: The Authority wishes for DETL to obtain full Security Accreditaion as defined in JSP 440, Part 8, Section 2. The documentaion required may include, but not limited to, an initial risk assessment, Info Sec Management Plan, Risk Management Accreditaiton Document Set (RMADS) and Risk Balance Case.
Question Aim: The Authority wishes to understand the bidders competency in the production of Security Accreditation documentation. The Authority also wishes to understand the bidders prior experience with the creation of Security Accreditation Documentation.
Question: Provide details of knowledge and experience in the production of Security Accreditation documentation.
Scoring Guidence:
1. Consideration: Bidder displays detailed knowledge of the documenationset required in order to obtain full Security Accreditation. Bidder provides evidence of previous experience in the production of documentation required to obtain full Security Accreditaton. Score – Excellent.
2. Consideration: Bidder displays detailed knowledge of the documentation set required in order to obtain full Security Accreditation. Bidder has previous experience in the production of documentaion required to obtain full Security Accreditation. Score – Satisfactory.
3. Consideration: Bidder displays knowledge of documentaion set required in order to obtain full Security Accreditation. Score – Unlikely To Succeed.
Bidders are strongly advised to telephone the DSS point of contact to check if their submissions have reached the required destination within the designated time.
Minimum level(s) of standards possibly required:
See details above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The reason for using accelerated is to recover time lost due to the unavailability of FATS2, which would have allowed contract award in a period of weeks, whereas the Restricted procedure would add delay due to the time periods required. This allied with the need to deliver a DP1 requirement in-year justifies taking this route.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DSS/00099
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20121016-DCB-4321397.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dismounted Soldier Systems (DSS), DE&S

Body responsible for mediation procedures

Dismounted Soldier Systems (DSS), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.10.2012