Disposal of Office and Domestic Accommodation Furniture

Disposal of Office and Domestic Accommodation Furniture

Disposal Services – complete waste management and disposal service encompassing the collection, storage, marketing, sale and disposal of surplus office and domestic accommodation furniture, equipment and ancillaries including mobile phones, toners and ink jet cartridges.

United Kingdom-Bicester: Marketing services

2014/S 020-031415

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Logistic Services, DE&S
LS Commercial, Defence Equipment and Support, Building E15 Annex, E Site
Contact point(s): +44 1869259344
For the attention of: Maggie Kavanagh, Denise Binder
OX25 2LD Bicester
Telephone: +44 1869259344
E-mail: deslcsls-dsa-commercial@mod.uk
Fax: +44 1869259318

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Disposal of Office and Domestic Accommodation Furniture, Equipment and Ancillaries.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Marketing services. Disposal Services – complete waste management and disposal service encompassing the collection, storage, marketing, sale and disposal of surplus office and domestic accommodation furniture, equipment and ancillaries including mobile phones, toners and ink jet cartridges. The disposal of IT equipment is required as part of building or site closure only.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement is a 4 year enabling contract with a single contractor for the Disposal of Office and Domestic Accommodation Furniture, Equipment and Ancillaries including mobile phones, toners and ink jet cartridges. The disposal of IT equipment is required as part of building or site closures only. Items arising from barrack blocks, single living accommodation and family housing shall be included. The complete waste management and disposal service includes: collection and transportation of assets, storage and accounting of assets, preparation of assets for marketing and sale where feasible, marketing and sale of assets, recycling of items and disposal of items if no other more sustainable route or activity can be undertaken. Pre-collection visits may be required in order to assess items offered within tasking instruction. Other Government Departments will require a site visit. The pre-collection site visit will lead to the provision of a report detailing how the contractor intends to collect, transport and dispose of items and costs (which will be based on firm prices agreed at Schedule 2), and should detail waste management facilities that the contractor may use. Removal of assets is from all floors within a building or site and the appropriate labour and equipment must be provided to carry out this work. Items consigned to recycling, recovery or final disposal activities must be consigned to facilities that are licensed and wherever feasible and more economically viable, are closest to the location of the site. The contractor will be required to market and sell the assets to the maximum benefit of the Authority or its customers achieving the maximum possible receipt in the market conditions prevailing at the time the goods are sold or recycled and sharing the accrued benefits via percentage rate returns. The Authority will not provide assistance towards overnight accommodation, flights or other means of transportation (ferries, trains for example) to service a task, provide a pre-collection visit or a report. An agreed waste per metric tonne charge will be paid.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. Estimated value is based on historical data from the current operating model, which indicates disposal at cost between GBP 2M and GBP 3M and gross revenue generated from sale and recycling at between GBP 150K and GBP 200K over the 4 year period. However, it is anticipated that a greater proportion of the Residual Assets could be sold or recycled and therefore, with an appropriate marketing strategy, more revenue could be generated than the current model suggests.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contractor shall hold a bank or insurance guarantee for the duration of the framework agreement and seven months thereafter. Guarantee value GBP 25 000 (twenty five thousand pounds) imprest with a Trust in favour of the MoD.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The winning contractor will be expected to comply with DEFCON 522J with regards to the use of P2P.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All particular conditions are covered within the ITT documents (Terms & Conditions). Please note that Contractor to Contractor Transfer of Undertaking (Protected Employment) Legislation (TUPE) may apply to the service element of this requirement, and that the current contractors are Azcom Ltd, 105 Chandlers Way, Temple Farm Industrial Estate, Southend-on-Sea, Essex, SS2 5SE and Toner Inc. Ltd, 51 Tallon Road, Hutton, Essex, CM13 1TG.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Three years audited accounts to be provided with Tender. A financial assessment will be undertaken on the suppliers financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. The assessment will include the Parent company where applicable.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Tender Annex D to DEFFORM 47B EU and Appendix 1 to 3 to Annex D for full criteria of technical evaluation. Technical questions to include Marketing, Sales, Recycling and Disposal Strategy, Operational Management and Project / Contract Management as cited plus mandatory certification as section stated at V1.3 of this advert.
Minimum level(s) of standards possibly required:
As detailed within the invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.3.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: .90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 13.3.2014 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Further Award Criteria – In addition to the Award Criteria detailed at section IV.2.1 the bidders will also be assessed against the following:
Grounds for Mandatory / Discretionary Rejection (Further detail provided within the ITT documentation) for Commercial (Y / N mandatory or exclusion), Financial (40 %) and Technical (60 %). For technical evaluation tenderers should note that a bid with a total merit score of less than 60 % of the total available marks will not be considered suitable as it would not provide sufficient confidence that the requirement would be full met and they will be discounted.
The following mandatory licences are to be date current and provided with the tender return otherwise the Tender will be deemed non-compliant;-
Environmental Permits/Exemptions relating to own sites & facilities.
Environmental Permits/Exemptions for all those sites and facilities intended to use (Disposal sites, Recycling Sites, Transfer Stations, MRFs etc).
Waste Carriers Licences (and for any sub-contractors intended to use).
ISO 14001:2004 Environmental Standard (also see below)
ISO 9001:2008 Quality Accreditation (also see below)
Public Liability Insurance Certificate
Licences for any AATFs intended to use.
Please note that extant certification issued by an 3rd Party certifying body, accredited by either UKAS or through The International Accreditation Forum – Multi Lateral Agreement (IAF-MLA), to ISO 9001:2008 and ISO 14001:2004 is a mandatory requisite.
The Authority is determining the future strategy for all commodities and services within its remit and may in the future place a contract/s for the supply of services which may include the provision of articles (or services) which are covered by this notice. In the event the Authority may satisfy its requirement then no further orders will be placed against any framework arising from this notice or the framework may be assigned or novated.
Whilst arisings for waste disposal will predominantly occur at MoD locations, the Authority shall also offer the services provided from any resulting contract to UK public sector bodies including Central Government Departments and their Agencies, Non Departmental Public Bodies, NHS Bodies, Local Authorities, Police and Emergency Services Authorities.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2014124-DCB-5413155

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: