Distance Learning Tender

Distance Learning Tender

Part-time Distance Learning Online MA Course in Air Power Studies.

United Kingdom-High Wycombe: Education and training services

2016/S 022-035221

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C
Nimrod Building, 3 Site, RAF High Wycombe
For the attention of: Simon Bratchell
HP14 4UF High Wycombe
Telephone: +00 01494494356
E-mail: simon.bratchell643@mod.uk
Fax: +00 01494494356

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of Part-time Distance Learning Online MA Course in Air Power Studies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 24: Education and vocational education services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Education and training services. The Contract is for the provision of an Online Course in MA Air Power and it is to include 3 Core Course Intake Periods 1.10.2016 to 28.2.2019, 1.10.2017 to 28.2.2020 and 1.10.2018 to 28.2.2021 with a further 2 options course intakes periods, 1.10.2019 to 28.2.2022 and 1.10.2020 to 28.2.2023. The Contract also requires the Design and Development of the online courses to be ready for review by the 15.8.2016 and delivery by 1.9.2016.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

DDefS (Directorate of Defence Studies — RAF) manages the Chief of Air Staff’s Fellowship Scheme (CAS’ FS) () which encompasses a suite of full and part-time post-graduate level degree courses. With the objective of developing and improving the intellectual capital within the RAF whilst promoting the study of air power, the Scheme is aimed at the ‘brightest and best’ within the Service. The Scheme is linked to the Strategic Priorities detailed in the Royal Air Force Command Plan and Strategy for People.
The current offering is known in the Service as the Dowding Fellowship and is open to all RAF personnel, (regular and reserve) from SAC to sqn ldr. This requirement will be for an Masters (MA) web-based course designed specifically to be fully compatible with the demands of Service life, including operational deployments. The MA is will be part-time, 2.5 years in length and is delivered entirely online. Integral to the study of air power is a grounding in the history of contemporary warfare (not solely air power but to include land, maritime and joint experiences) from 1945 to the present day. There will be 2 compulsory air power modules within the course, including the development of air power in the 1945 to 1989 period and a more contemporary module covering the whole post-cold-war era up to 2015. Students will also take 4 core modules covering a range of security, defence, international relations (IR) and strategic studies subjects. 1 of these modules should be elective and chosen by the student from a range of subjects. The course should culminate in a dissertation of 12 — 15 000 words on an air power related subject of the candidate’s choice and agreed by DDefS and the University.
The Contractor is to provide all course materials and academic content for delivery by the 1.9.2016 but for review by the 15.8.2016. The Contractor will also put in place a hosted, web-based infrastructure to facilitate on-line student’s discussion groups. Access to all course materials, content and discussion forums will be made available online, 24 hours a day, 365 days of the year. Each student will have an academic tutor/supervisor who will act as the student’s academic POC. The Contractor will make this course available for enrolment to the general public and international military and government attendees in order to ensure a wide and diverse student experience for RAF attendees.
Contract Start Date 10.5.2016, with the design and development of the course to be ready for delivery from the 1.9.2016. The requirement is for a firm price contract covering 3 core MA in Air Power online course intake periods 1.10.2016 to 28.2.2021 with 2 further MA in Air Power online course intake option periods 1.10.2019 to 28.2.2023, as outlined below:
Core/Option Intakes CAS FS Students Numbers AY — Start of Studies AY — Completion of Studies
Core 9 Oct 16 Feb 19
Core 9 Oct 17 Feb 20
Core 9 Oct 18 Feb 21
Option 9 Oct 19 Feb 22
Option 9 Oct 20 Feb 23
Please be advised that a copy of the Invitation to Tender is attached as supporting documents within the PQQ.
The Authority will use the PQQ responses to create a shortlist of Tenders who are eligible to participate;
fulfil any minimum economic, financial, professional and technical standards; and best meet in terms of capacity and capability the selection criteria set out in the PQQ. Full details of the method for choosing the tenderers will be set out in the PQQ. Please be advised that the top 6 highest scores from suppliers will be invited to tender, providing they meet the overall percentage pass mark of 60 % and do not score any lower than 2 in any individual question within the PQQ. If the supplier scores below 2 or receives a fail in any of the questions then they will automatically fail the evaluation and will not be invited to participate any further.
All selected suppliers who are invited to tender after the PQQ evaluation will then be evaluated by means of the most economically advantageous tender in terms of the criteria stated within the invitation to tender documents.
Estimated value excluding VAT: 380 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 10.5.2016. Completion 28.2.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.


The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: K4342HZQ42.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016129-DCB-7682292.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, Other

Body responsible for mediation procedures

Ministry of Defence, C&C, Other

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C, Other

VI.5)Date of dispatch of this notice: