District Heating Network Consultancy Support

District Heating Network Consultancy Support

Stoke-on-Trent City Council wishes to receive expressions of interest from consultancy providers able to support specific element of the Outline Business Case for the District Heat Network scheme. 

United Kingdom-Stoke-on-Trent: District heating

2014/S 178-314929

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
Contact point(s): https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities PQQ reference: 28884
ST4 1HH Stoke-on-Trent
UNITED KINGDOM

Internet address(es):

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: District Heat Network

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

District Heat Network (Consultancy Support) PL/2014/135*.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

District heating. Stoke-on-Trent City Council wishes to receive expressions of interest from consultancy providers able to support specific element of the Outline Business Case for the District Heat Network scheme. The specific elements required cover Review of Heat demand mapping city-wide; Heat sources mapping and review (Biomass and Waste to Energy); Geothermal feasibility; Energy Master Planning; District Heat Network scheme commercial options analysis; Outline network definition; Peer review of overall District Heat Network.

II.1.6)Common procurement vocabulary (CPV)

09323000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Stoke-on-Trent City Council wishes to receive expressions of interest from consultancy providers able to support specific element of the Outline Business Case for the District Heat Network scheme. The specific elements required cover Review of Heat demand mapping city-wide; Heat sources mapping and review (Biomass and Waste to Energy); Geothermal feasibility; Energy Master Planning; District Heat Network scheme commercial options analysis; Outline network definition; Peer review of overall District Heat Network.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Review of Heat demand mapping city-wide

1)Short description

— High level review of mapping of heat supply and demand within the city boundary. — Building on previous studies undertaken, further investigation is required to detail specific types of heating to be displaced (demand), details on age of current systems and potential for replacement by DHN solution. — Further detail analysis are required for the level of heat to be obtained from alternative sources, timeframe, security of supply based on the current assume model for short and long term development.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Heat sources mapping and review (Biomass and Waste to Energy)

1)Short description

Review of heat sources identified in the mapping activities, to deliver the options for the lowest carbon DHN scheme solution. Technical and Commercial feasibility study of a Biomass heat source option. Technical and Commercial feasibility study of converting the Waste to Energy plant to provide heat.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Geothermal feasibility

1)Short description

Compilation, reprocessing of geological and geophysical data including seismic reflection data for the Etruria Valley area in Stoke-on-Trent. Review of existing deep borehole data relating to Carboniferous formations. Geological model compilation.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Energy Master planning

1)Short description

Detailed review of current and future development proposals across the city as well as fuel poverty and reflecting local, regional and national strategic priorities. All referenced against the mapping and iteration of the commercial model as developed. Iteration to be based on feedback from technical feasibility studies, peer review and stakeholder engagements. Development of a final strategic plan to deliver the DHN Scheme.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: District Heat Network Scheme Commercial Options Analysis

1)Short description

To determine the feasibility of the DHN scheme, a whole system model is required to be evaluated according to the chosen objectives. This involves following iterative steps to evaluate the feasibility of the scheme. As explained earlier, the DHN scheme has been broken down into four components, namely Heat Co(s), Network, ESCo and Customers. This does not imply any preferred structure, rather it has been chosen for the ease with which the whole proposition’s viability can be evaluated. (see PQQ documents for further information).

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Outline Network Definition

1)Short description

Detailed network design and optimisation of the DHN route based on heat demand. Further iterations based on technical review, stakeholder engagement, commercial modelling and peer review. Technical delivery at the street level to deliver optimised, balanced and secured DHN solution and capable of future expansion including thermal storage solutions and alternative energy sources.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Peer review of overall District Heat Network scheme

1)Short description

Review of viability and deliverability of the DHN scheme based on the options identified in Lot 2 and Lot 3.

2)Common procurement vocabulary (CPV)

09323000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
See PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
See PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PL/2014/135*
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.10.2014 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This tender is being conducted electronically (free of charge) on the BravoSolution e-tendering system. BravoSolution PQQ reference number — pqq_28884-Bravo Solution Project reference number — Project_18692 Instructions for registration are as follows: 1. Browse the eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/ 2.Click the ‘Click here to register’ link. 3. Accept the terms and conditions and click ‘continue’. 4. Enter your correct business and user details. 5. Note the username you chose and click ‘save’ when complete. 6. You will receive an email with your unique password (keep this secure). 7. Login to the portal with the username/password. 8. Click the ‘ITTs open to all suppliers’ link. (These are ITTs open to any registered supplier). 9. Click on the relevant ITT to access the content. 10. Click the ‘Express Interest’ button in the ‘Actions’ on the left-hand side of the page. This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only). 11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page. 12. You can now choose to ‘Reply’ or ‘Reject’. 13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT. If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8:00 am — 18:00 pm on email: help@bravosolution.co.uk Telephone no: +44 8003684850. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection will be based solely on the criteria set out for the requirement and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=112807491

GO Reference: GO-2014912-PRO-5999685

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Stoke-on-Trent City Council
Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.9.2014