Document Control Services Tender

Document Control Services Tender

HS2 Ltd is seeking to appoint a supplier who can provide a document control resource.

United Kingdom-Birmingham: Document management services

2018/S 069-153203

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

High Speed Two (HS2) Limited
High Speed Two (HS2) Ltd, Two Snowhill, Queensway
B4 6GA
United Kingdom
NUTS code: UK
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Railway Services

Section II: Object

II.1)Scope of the procurement


Document Control Services

Reference number: 1462

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The HS2 Project is high profile, and as works have begun, HS2 Ltd is seeking to appoint a supplier who can provide document control resource in order to meet the increasing demands of the HS2 project and its simultaneous work streams in relation to its document retention and ensuring consistency through the introduction of a Quality Management System (QMS) approach.

II.1.5)Estimated total value

Value excluding VAT: 9 072 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

HS2 Ltd has an internal document control support function which is embedded across numerous work streams within the HS2 Project.

Document control at HS2 Ltd is a task geared to demand, which fluctuates to support time based programme deliverables across the HS2 Project. Due to this, a need to access a pool of document control resources to support demand across multiple HS2 project work streams is required.

The purpose of document control within HS2 Ltd is to support the business in retaining ISO 9001 certification (through specific deliverables as detailed within the ITT) and to ensure that all documents relating to the HS2 project are securely stored in a manner that will ensure past, current and future records are auditable, traceable, retrievable and controlled.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/06/2018
This contract is subject to renewal: yes
Description of renewals:

The provision is subject to a renewal of up to 24 months, in 12 months increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/05/2018
Local time: 12:01

High Speed Two (HS2) Ltd, Two Snowhill, Queensway, Birmingham, B4 6GA

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

HS2 Ltd is governed by the utilities contract Regulation 2016. In accordance with Regulation 102, HS2 Ltd will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to Tenderers. The economic operator(s) who are unsuccessful shall be informed by HS2 Ltd as soon as possible after the decision has been made as to the reasons why the economic operator(s) were unsuccessful.

In the first instance, the potentially aggrieved economic operator(s) should notify HS2 Ltd of an appeal. If an appeal regarding the award of the contract has not been successfully resolved, UCR 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended.

The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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