Document Control Services Tender
HS2 Ltd is seeking to appoint a supplier who can provide a document control resource.
United Kingdom-Birmingham: Document management services
Section I: Contracting authority
I.1)Name and addresses
High Speed Two (HS2) Ltd, Two Snowhill, Queensway
NUTS code: UK
Address of the buyer profile: https://www.gov.uk/government/organisations/high-speed-two-limited
I.4)Type of the contracting authority
Section II: Object
Document Control Services
II.1.2)Main CPV code
II.1.3)Type of contract
The HS2 Project is high profile, and as works have begun, HS2 Ltd is seeking to appoint a supplier who can provide document control resource in order to meet the increasing demands of the HS2 project and its simultaneous work streams in relation to its document retention and ensuring consistency through the introduction of a Quality Management System (QMS) approach.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
HS2 Ltd has an internal document control support function which is embedded across numerous work streams within the HS2 Project.
Document control at HS2 Ltd is a task geared to demand, which fluctuates to support time based programme deliverables across the HS2 Project. Due to this, a need to access a pool of document control resources to support demand across multiple HS2 project work streams is required.
The purpose of document control within HS2 Ltd is to support the business in retaining ISO 9001 certification (through specific deliverables as detailed within the ITT) and to ensure that all documents relating to the HS2 project are securely stored in a manner that will ensure past, current and future records are auditable, traceable, retrievable and controlled.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The provision is subject to a renewal of up to 24 months, in 12 months increments.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
High Speed Two (HS2) Ltd, Two Snowhill, Queensway, Birmingham, B4 6GA
Section VI: Complementary information
VI.1)Information about recurrence
HS2 Ltd is governed by the utilities contract Regulation 2016. In accordance with Regulation 102, HS2 Ltd will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to Tenderers. The economic operator(s) who are unsuccessful shall be informed by HS2 Ltd as soon as possible after the decision has been made as to the reasons why the economic operator(s) were unsuccessful.
In the first instance, the potentially aggrieved economic operator(s) should notify HS2 Ltd of an appeal. If an appeal regarding the award of the contract has not been successfully resolved, UCR 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended.
The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice: