Document Management Software Tender

Document Management Software Tender

Shropshire Community Health NHS Trust (also referred to as the ‘Trust’ in related documents and notices) requires the provision of an Electronic Patient Record (EPR) / Integrated Digital Care Record (IDCR) solution (software and services) to support the delivery of integrated community health services. United Kingdom-Shrewsbury: Software package and information systems

2013/S 142-247446

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shropshire Community Health NHS Trust
William Farr House, Mytton Oak Road
For the attention of: Helen Lewis
SY3 8XL Shrewsbury
UNITED KINGDOM
Telephone: +44 1743492478
E-mail: helenlewis1@nhs.net
Fax: +44 1743492499

Internet address(es):

General address of the contracting authority: www.shropshirecommunityhealth.nhs.uk

Address of the buyer profile: www.sath.nhs.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Shropshire Healthcare Procurement Service.
2 Douglas Court, Anchorage Avenue, Shrewsbury Business Park
For the attention of: Helen Lewis
SY2 6LG Shrewsbury
UNITED KINGDOM
Telephone: +44 1743492478
E-mail: helenlewis1@nhs.net
Fax: +44 1743492499

I.2)Type of the contracting authority

Other: Community Health Trust
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EPR/IDCR (Electronic Patient Record/Integrated Digital Care Record) – Shropshire Community Health NHS Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Software package and information systems. Medical information systems. Nursing information system. Patient-administration system. Theatre management system. Clinical information system. Casemix system. Document management software package. Document management system. Voice recognition software package. IT services: consulting, software development, Internet and support. Bar coding software development services. Software support services. Medical software development services. Software-related services. Software implementation services. System implementation planning services. Software consultancy services. Miscellaneous software package and computer systems. Shropshire Community Health NHS Trust (also referred to as the ‘Trust’ in related documents and notices) requires the provision of an Electronic Patient Record (EPR) / Integrated Digital Care Record (IDCR) solution (software and services) to support the delivery of integrated community health services. The solution will be used and accessed by Trust staff as well as other organisations who need to have access to the solution to support patient care. This may include other healthcare organisations, social care partners and independent sector providers. The solution must be capable of supporting the delivery of care across multiple care settings including integration and interoperability with existing and future Trust systems. The contract will include data migration, system training, deployment, operational reporting, change management, maintenance and support. The solution can be hosted by the supplier (via N3, therefore it is a requirement for bidders to already have N3 Certification or can demonstrate that this certification will be in place by the time of contract signature) or, if appropriate, by the Trust. The solution must be robust, secure and flexible enough to support all current and potential future needs of the Trust. The solution will be required to capture real-time data from across the Trust (this must include the ability for supporting Mobile Disconnected Working). The solution must interface with legacy systems and national applications (NHS SPINE e.g. Summary Care Record, Patient Demographic Service etc) and be capable of exchanging patient data with social care, GP and systems belonging to other healthcare organisations. The solution must support services provided to both Children and Adults. The solution must provide information to clinicians and other staff; and potentially offer online access for patients to view (and possibly append to) their clinical record. The solution must offer data extraction facilities that support the Trusts business functions, and allow the Trust to provide appropriate data extracts to Commissioners and their support organisations. The solution should be capable of contributing to a local Health Economy shared care record; including Out of Hours services. The Trust is seeking to award the contract for a period of 5 years. The Supplier may want to offer the solution on a managed service basis. Information about the Trust is available from our website and our annual report (http://www.shropscommunityhealth.nhs.uk/rte.asp?id=10326).

II.1.6)Common procurement vocabulary (CPV)

48000000, 48814000, 48814100, 48814200, 48814300, 48814400, 48814500, 48311000, 48311100, 48314000, 72000000, 72212720, 72261000, 72212180, 72260000, 72263000, 72224100, 72266000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Details of the scope of the project are already given at section II.1.5) above. An estimate is given below relating to the project in terms of its potential value in GBP. This is an estimate only and the actual contract value over the life of the contract may be more or less than this estimate depending on the tenders received and the options exercised (if any).
Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Trust may extend the contract for a further two years on a 1+1 basis.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If it is considered appropriate by the authority, an indemnity, guarantee, bond or other form of appropriate security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As contained within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained within the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address in section I.1).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address specified in Section I.1).
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire, which is available from the address specified in section I.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T/1314/4226/HL.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
All expressions of interest are to be Provided in writing on company headed paper to Helen Lewis, Procurement Manager, Shropshire Healthcare Procurement Service, 2 Douglas Court, Anchorage Avenue, Shrewsbury Business Park, Shrewsbury SY2 6LG or e-mail: helenlewis1@nhs.net.

All bidders must ensure that they are registered on the ADB Multiquote system as this is the electronic portal that will be used for PQQ and ITT. You must ensure that your company is registered for Dunn & Bradstreet and must register on the https://sid4gov.cabinetoffice.gov.uk/.

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=66211478

GO Reference: GO-2013722-PRO-4975493

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Shropshire Healthcare Procurement Service.
2, Douglas Court, Anchorage Avenue, Shrewsbury Business Park
SY2 6LG Shrewsbury
UNITED KINGDOM
E-mail: helenlewis1@nhs.net
Telephone: +44 1743492478
Internet address: www.sath.nhs.uk/procurement/
Fax: +44 1743492499

Body responsible for mediation procedures

Shropshire Healthcare Procurement Service.
2, Douglas Court, Anchorage Avenue, Shrewsbury Business Park
SY2 6LG Shrewsbury
UNITED KINGDOM
E-mail: helenlewis1@nhs.net
Telephone: +44 1743492478
Internet address: www.sath.nhs.uk/procurement/
Fax: +44 1743492499

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Shropshire Community Health NHS Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Regulation 32A of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.7.2013