Document Management Solutions Framework – Prior Information Notice

ESPO is seeking to renew its document management solutions Framework.

Document Management Solutions

Contract summary



  • Document management services – 72512000

Location of contract

United Kingdom

Value of contract


Procurement reference


Published date

24 May 2022

Approach to market date

21 October 2022

Contract start date

1 November 2022

Contract end date

31 October 2026

Contract is suitable for SMEs?


Contract is suitable for VCSEs?




Please note this is a Prior Information Notice and the tender documentation is not available yet.

ESPO is seeking to renew its document management solutions framework. It is anticipated the new framework will be awarded during autumn 2022.

To express an interest: (a) Go to; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity ‘390_22’ (via “View Opportunities” from the ‘EastMidsTenders’ Portal); d) Express an interest.


More information


Previous notice about this procurement

390_22 Document Management Solutions

  • Future opportunity
  • Published 24 May 2022, last edited 9 September 2022


Spend profile

Financial year Budget
2022/2023 £20,000,000
2023/2024 £20,000,000
2024/2025 £20,000,000
2025/2026 £20,000,000
Additional text
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at:

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.


How to apply


Follow the instructions given in the description or the more information section.


About the buyer


Contact name

Food, Communities and Technology Procurement Team


Barnsdale Way, Grove Park
LE19 1ES