Document Storage and Retrieval Tender Lincolnshire

The authority seeks a contractor to provide a comprehensive service for Secure document storage and retrieval.

United Kingdom-Lincoln: Storage and warehousing services

2017/S 005-006795

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

United Lincolnshire Hospitals NHS Trust
Gervas House, Long Leys Road
Lincoln
LN1 1EJ
United Kingdom
Contact person: Mr Robert Cobb
Telephone: +44 1522421546
E-mail: robert.cobb@ulh.nhs.uk
Fax: +44 1522514920
NUTS code: UKF3

Internet address(es):Main address: http://www.ulh.nhs.uk/

Address of the buyer profile: http://www.ulh.nhs.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Document storage and retrieval service.

Reference number: DN180632

II.1.2)Main CPV code

63120000

II.1.3)Type of contract

Services

II.1.4)Short description:

1.7 The Authority seeks a Contractor to provide a comprehensive service for Secure document storage and retrieval. The key objectives are:

a. A secure service to meet the requirements of IG Toolkit.

b. Daily uplift and delivery facilities to all sites.

c. Permanent on line access to data records.

d. Proactive Records Management.

e. Supporting the Trust through a process of transfer to electronic records Management.

f. Delivering Innovation throughout the life of the Contract.

g. Delivering ongoing cost management to reduce costs throughout the life of the Contract.

h. To hold ISO9001:2008 accreditation.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 — All Current Services for the contract period as detailed in Appendix 4 (Commercial Schedule Lot 1) for all files currently held and stored up to and including the contract start date of 1.5.2017.

Lot 2 — All Services for the contract period as detailed in Appendix 4 (Commercial Schedule Lot 2) for all new files generated post the Contract start date of 1.5.2017.

II.2)Description

II.2.1)Title:

Lot 1 — All Current Services

Lot No: 1

II.2.2)Additional CPV code(s)

63121100

II.2.3)Place of performance

NUTS code: UKF3

II.2.4)Description of the procurement:

7 The Authority seeks a Contractor to provide a comprehensive service for Secure document storage and retrieval. The key objectives are:

a. A secure service to meet the requirements of IG Toolkit.

b. Daily uplift and delivery facilities to all sites.

c. Permanent on line access to data records.

d. Proactive Records Management.

e. Supporting the Trust through a process of transfer to electronic records Management.

f. Delivering Innovation throughout the life of the Contract.

g. Delivering ongoing cost management to reduce costs throughout the life of the Contract.

h. To hold ISO9001:2008 accreditation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 1 — All Future Services

Lot No: 2

II.2.2)Additional CPV code(s)

63121100

II.2.3)Place of performance

NUTS code: UKF3

II.2.4)Description of the procurement:

7 The Authority seeks a Contractor to provide a comprehensive service for Secure document storage and retrieval. The key objectives are:

a. A secure service to meet the requirements of IG Toolkit.

b. Daily uplift and delivery facilities to all sites.

c. Permanent on line access to data records.

d. Proactive Records Management.

e. Supporting the Trust through a process of transfer to electronic records Management.

f. Delivering Innovation throughout the life of the Contract.

g. Delivering ongoing cost management to reduce costs throughout the life of the Contract.

h. To hold ISO9001:2008 accreditation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/02/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/02/2017

IV.2.7)Conditions for opening of tenders

Date: 24/02/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

United Lincolnshire Hospitals Trust
Lincoln
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/01/2017

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