Dog Kennelling Contract Monmouthshire County Council

Dog Kennelling Contract Monmouthshire County Council

The objective of this procurement is to find an appropriate kennelling service to act as dog warden on behalf of Monmouthshire County Council.


1 Authority Details


Authority Name and Address

Monmouthshire County Council

Waste and Street Services, Station House, Station Road,


NP15 2ER


Dewi Lane

+44 1291691309


Address from which documentation may be obtained

Monmouthshire County Council

Waste and Street Services ,


Dewi Lane

+44 1291691309


Completed documents must be returned to:

As in 1.1

2 Contract Details



Dog kenneling contract Monmouthshire County Council


Description of the goods or services required

Introduction and Context

Monmouthshire County Council is required by law provide a dog warden service to take in and look after any stray dogs in the county. We are seeking for a kennelling service to provide this service on behalf of Monmouthshire County Council.

In 2015 Monmouthshire County Council took in 94 dogs throughout the year. These were then either reunited with their owners, passed on to an animal charity for rehoming. Euthanasia will only be carried out if the dog is too unwell or injured to be rehomed and not as an alternative to rehoming.

Objective of this procurement

The objective of this procurement is to find an appropriate kennelling service to act as dog warden on behalf of Monmouthshire County Council.

The contract will initially be for a two year period with the potential for extension on an annual basis for a further two years (so in essence 2+1+1).

How the service works: Technical specification

1. The supplier must be able to provide kennels to house all stray dogs that are taken in by Monmouthshire County Council. In 2015 Monmouthshire County Council took in 94 dogs over the course of the year.

2. Must be able to house the dogs for a maximum of 14 days to give the owner opportunity to claim their dog.

3. Any dogs that are not claimed by their owners within the 14 day limit must be passed to an appropriate animal welfare charity to avoid the destruction of the dog.

4. Dogs that are passed to animal welfare charities will be treated for worms, fleas and ticks, and any vaccinations required administered. This will be done by an appropriate vet service, arranged by Monmouthshire County Council once tender has been awarded. Transportation of the animal will be the responsibility of the kennels. Mileage will be paid.

5. Must provide a collection service for tethered stray dogs anywhere in Monmouthshire County Council during normal office hours (0900-1700 Monday to Thursday 0900-1630 Friday). Decisions on whether to collect the dog will be made by a Monmouthshire County Council officer. Mileage will be paid for all call outs. The response time for tethered stray dogs will be 4 hours.

6. Must demonstrate appropriate training has been undertaken to enable warden to collect aggressive dogs safely. e.g. poling dogs

7. Must take in all dogs brought in to the kennels 24 hours a day 7 days a week.

8. Must provide a reception during normal office hours for owners to collect their dogs (0900-1700 Monday to Thursday 0900-1630 Friday).

9. Must be able to take cash or direct debit/credit card payments for any fees that have been incurred by the dog.

10. Must make every effort to find the owner of any dog collected or brought in to the kennels including using microchip reading. Microchip reader to be supplied by Monmouthshire County Council.

11. Any decisions on veterinary treatment other than fleas, ticks and worms for impounded dogs to be decided by Monmouthshire County Council officers.

12. Supplier must hold a valid “animal boarding establishment licence”

13. Supplier must administer microchips to dogs taken in to the authority when it is deemed necessary by Monmouthshire county council officers. Must hold valid certificate to do so.

14. Must have an appropriate vehicle to transport dogs.

15. The supplier will need to demonstrate that any animal in their care will be treated to the highest standards. The animal will be safe and provided with everything it may need whilst in the care of the kennelling service.

The Data

All data for dogs must be gathered and kept by the kennelling service. Must provide a monthly report to Monmouthshire County Council with all the information collected on each dog for the official dog register kept by Monmouthshire County Council.

The information required;

• The breed of the dog

• The sex of the dog

• The location the dog was found/brought in/collected from

• Who the dog was brought in by

• Any identifying features i.e. collars or microchip

The kennelling service must provide a monthly invoice to Monmouthshire County Council for the monthly retainer costs and any other costs incurred by the kennels.

The information required;

• The monthly retainer costs

• Call out fee costs

• Mileage costs

• Kennelling fees


Please provide the costs that will be charged to Monmouthshire County Council and to the public for this service

• The annual retainer fee for kennels to house all Monmouthshire County Council dogs

• The daily rate charged for kennelling of a dog

• Call out fee charged for collection of a stray

• Mileage cost charged

• The daily rate charged to residents claiming their dogs

Award Criteria

The tender will be based on the Most Economically Advantageous Tender (MEAT) but the following will also be taken into consideration:


The ability to meet the technical requirements of the specification.


There needs to be a clear break down of all costs that will be incurred by Monmouthshire County Council and by members of the public dealing with the kennelling service.

These will be scored 70% cost 30% quality

Procurement process

Tenders to be submitted by 12 noon 04/03/2016.

Evaluation: 07/03/2016.

Inspection of the kennels: 09/03/2016.

Decision and award of contract: 10/03/2016.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.


Notice Coding and Classification

98380000 Dog kennel services

1021 Monmouthshire and Newport


Total quantity or scope of tender


3 Conditions for Participation


Minimum standards and qualification required

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
04-03-2016  Time  12:00

c) Estimated award date 10-03-2016


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

5 Other Information


Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:40192)


Additional Documentation


Publication date of this notice


Express an interest online