Domestic Abuse Outreach Service Suffolk

Domestic Abuse Outreach Service Suffolk

Invitation to tender for a Suffolk-based Domestic Abuse Outreach Service, which must: – be accessible and meet the needs of those experiencing domestic abuse by providing information, support and interventions countywide to maintain their safety.

UK-Ipswich: Health and social work services

2013/S 045-072625

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Suffolk County Council
Russell Road
For the attention of: Dawn Richardson
IP1 2BX Ipswich
UNITED KINGDOM
E-mail: dawn.richardson@suffolk.gov.uk

Internet address(es):

General address of the contracting authority: www.suffolk.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Electronic access to information: https://www.suffolksourcing.co.uk

Electronic submission of tenders and requests to participate: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Domestic Abuse Outreach Service
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the county of Suffolk
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Invitation to tender for a Suffolk-based Domestic Abuse Outreach Service, which must: – be accessible and meet the needs of those experiencing domestic abuse by providing information, support and interventions countywide to maintain their safety, – enable those experiencing domestic abuse to take appropriate actions and achieve recovery from their situation of domestic abuse. – empower those experiencing domestic abuse to maintain their recovery through access to community based, universal support services and contribute to helping others, for example, through support groups. – work collaboratively with other services for children, young people and adults, particularly those providing support in relation to domestic abuse. The Service will be a community based, open access provision across the county providing information, support and interventions for adults, children and young people who are experiencing/have experienced domestic abuse. The Service will provide interventions that are evidence based and in accordance with national and local guidance and policy. The Service will work with children, young people and adults, irrespective of the circumstances of the domestic abuse, i.e. without limitation – Hetero-sexual or same sex relationships – Family based or personal relationships – Teenage or adult relationships. – Parents receiving abuse from their children (including younger children). Location(s) of service delivery: Flexible, community based sites to meet the needs of the service user, e.g. schools, children’s centres, VCS premises, health premises, service users homes (where safe and appropriate). Days/hours of operation: Core office hours with the flexibility to offer evenings and weekends to meet specific service user needs. Additional Information: We will consider Social Value in the evaluation of your tender submission and we will particularly look for evidence of a fully inclusive service that will meet specific groups of individuals who may have been excluded previously from this service.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85300000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Potential maximum value during the maximum period of contract (3 years plus 24 month extension period) is GBP 165,000.00
3 year contract with the option to extend for up to a further 24 months.
Estimated value excluding VAT: 1 650 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment – no later than 30 days after the date on which a correct invoice is received by the Council
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council will undertake a general assessment
of the level of associated risk based upon the
information requested in the ITT (Invitation to Tender). As part of this assessment, the
Council may use an independent credit check of your
organisation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
a) Ability to design and deliver a service to provide an accessible, flexible service for those experiencing domestic abuse to receive information, support and interventions to maintain their safety, take appropriate actions and achieves recovery from their situation of domestic abuse
b) Evidence of your ability to implement the new contract within the stated timescales (contract to start 1st October 2013) including the TUPE transfer of staff as appropriate
c) Evidence of how you will ensure how you will add economic, environmental and social benefits (as defined in the Public Services (Social Value) Act) to the community within Suffolk in the provision of the contract.
d) Evidence of your ability to performance manage the contract to achieve the identified outcomes
e) Evidence of your ability to minimise the service’s carbon
Minimum level(s) of standards possibly required:
Experience of providing domestic abuse services
Experience of providing outreach services within the community
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Charges (Price and Volume. Weighting 40

2. Evaluation (Quality). Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CD0766
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.4.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 17.4.2013
Place:

Suffolk County Council

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note this is a voluntary OJEU notice for a Part B Service Contract. Providers wishing to tender for this service must complete all tender documents together with supporting information, as requested (which includes responses to selection criteria) within the timescales identified within this Invitation to Tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Section 9 Appeal Procedures Notice
Suffolk County Council incorporates a minimum 10 calendar day standstill period at the point of information on
the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered into. Such additional information should be
requested from the address in Section 1.1 of this Notice.
If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations
2006 (SI 2006 No5) and The Public Contracts (Amendment) Regulations 2009 (SI 2009 / 2992); provide for
aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High
Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

28.2.2013