Domestic cleaning services

Domestic cleaning services

Trafford Healthcare NHS Trust.

UK-Manchester: cleaning services

2012/S 23-037718

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trafford Healthcare NHS Trust
Moorside Road, Davyhulme
For the attention of: Nigel D’Arcy
M41 5SL Manchester
Telephone: +44 1617462339

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

RM4 NCD1 – Trafford PCT domestic cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Trafford Primary Care Trust & any other NHS Trust which may participate from time to time & which may be identified to contractors.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: This is not a multi supplier framework agreement. It is a sole provider, initial 3 year contract with an option to extend for 12 months then a further 12 months.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 1 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Trafford Primary Care Trust requires a cleaning service to provide, maintain and manage a clean safe and hygienic environment for staff, patients and visitors.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Trafford Primary Care Trust requires a cleaning service to provide, maintain and manage a clean safe and hygienic environment for staff, patients and visitors.
Estimated value excluding VAT: 1 200 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.8.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expressions of interest for Trafford PCT domestic cleaning services with deadline on 1.3.2012.
Expressions of interest and pre-qualification questionnaire (PQQ) submissions are invited for the supply of the above service areas, as detailed in the pre-qualification questionnaire (PQQ) Guidance Note, accessible through the SBS / CPS electronic system on registration.
Offers must only be returned through SBS / CPS electronic system ( no later than 1.3.2012. No other form of documentation offer will be accepted.

Potential bidders must first satisfy themselves that they are able to provide the required service and that secondly they meet the standards required. Bidders are ask to upload a positive statement confirming this along with their response.
Secondly, a full and up to date SID4HEALTH profile will be required for all bidders. Bidders must include up to date accounts, certificates and policies for all areas. SID4HEALTH profiles can be created at the website

Please note that this means bidders will be required to respond to two website portals – AND

Potential bidders should take care to register in the system(s) as soon as possible in order to see and have access to all the applicable PQQ documentation.
Failure to comply with these instructions may result in you being rejected from this procurement process.
All communication with the procurement department should be directed through the messages tab in the SBS / CPS electronic system in order to have full record and audit trail of all communication within this procurement exercise. Please do not contact the end user directly.
Should you have any technical problems with the electronic system please communicate this through the messages tab in the SBS electronic system by stating the system number ID OR if you neeed help please contact support please contact the eSourcing Helpdesk: eAuction hotline: +44 8008402060 / email: / fax number: +44 2071275141.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Yes. To be indicated within the invitation to offer.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Market analysis.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RM4 NCD1 / 12392
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.2.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise & reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2012