Domestic Gas Servicing and Maintenance Contract 2013-16

Domestic Gas Servicing and Maintenance Contract 2013-16

Inquilab Housing Association are looking for both an experienced and GasSafe Registered Gas Safety Contractors to undertake Domestic Gas Safety Inspections, Servicing, Maintenance and Repairs. Issue of Landlords Gas Safety Records, Responsive Repairs and 24 hour callout breakdown servicing.

UK-Hounslow: Repair and maintenance services of electrical and mechanical building installations

2013/S 033-052320

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Inquilab Housing Association
Somerville House, 50a Bath Road
Contact point(s): Property Services
For the attention of: Mrs Jan Madden
TW3 3EE Hounslow
UNITED KINGDOM
Telephone: +44 86077777

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2293

Further information can be obtained from: Gas Contract Services Ltd
Suite 2, Taunton House,, Waterside Court, Neptune Way,
Contact point(s): Contracts Department
For the attention of: Mr Mark Keenagh
ME2 4NZ Rochester, Kent
UNITED KINGDOM
Telephone: +44 1634295515
E-mail: mark.keenagh@gas-contract-services.co.uk
Fax: +44 1634298786
Internet address: www.gas-contract-services.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gas Contract Services Ltd
Suite 2, Taunton House,, Waterside Court, Neptune Way,
Contact point(s): Contracts Department
For the attention of: Mr Mark Keenagh
ME2 4NZ Rochester, Kent
UNITED KINGDOM
Telephone: +44 1634295515
E-mail: mark.keenagh@gas-contract-services.co.uk
Fax: +44 1634298786
Internet address: www.gas-contract-services.co.uk

Tenders or requests to participate must be sent to: Inquilab Housing Association
Somerville House, 50a Bath Road
Contact point(s): Property Services
For the attention of: Mrs Jan Madden
TW3 3EE Hounslow
UNITED KINGDOM
Telephone: +44 86077777

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gas Contract Services Ltd

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Domestic Gas Servicing and Maintenance Contract 2013-16.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Approximately 1000 domestic properties in and around South West London.
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Inquilab Housing Association are looking for both an experienced and GasSafe Registered Gas Safety Contractors to undertake Domestic Gas Safety Inspections, Servicing, Maintenance and Repairs. Issue of Landlords Gas Safety Records, Responsive Repairs and 24 hour callout breakdown servicing, including the installation and commissioning of new gas boilers.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=99596

II.1.6)Common procurement vocabulary (CPV)

50710000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximately 1 000 domestic properties in and around South West London.
Estimated value excluding VAT:
Range: between 360 000 and 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option of extending for a further 2 years dependent upon monthly performance by independent third party agent.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2013. Completion 31.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All applicants must be registered to GasSafe and be ISO 9001 qualified.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: All expressions of interest must be made on behalf of GasSafe Registered organisations with the coverage and to offer both flexible and timed appointment scheduling.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality Submission. Weighting 50

2. Pricing. Weighting 40

3. Interview. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

INQ/GASPROC-2013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:99596)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Inquilab Housing Association
Somerville House, 50a Bath Road
TW3 3EE Hounslow
UNITED KINGDOM
Telephone: +44 86077777

Body responsible for mediation procedures

Gas Contract Services Ltd
Suite 2, Taunton House, Waterside Court, Neptune Way
ME2 4NZ Rochester
UNITED KINGDOM
E-mail: mark.keenagh@gas-contract-services.co.uk
Telephone: +44 1634295515

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.2.2013