Domestic gas servicing and maintenance contract 2013-16

Domestic gas servicing and maintenance contract 2013-16

Local Space Housing Association. UK-London: repair and maintenance services of electrical and mechanical building installations

2012/S 98-163633

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Local Space Housing Association
58 Romford Road, Stratford
Contact point(s): Gas Compliance Department
For the attention of: Sarah Atkinson
E15 4BZ London
Telephone: +44 82214000

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gas Contract Services Ltd

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Domestic gas servicing and maintenance contract 2013-16.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Approximately 1 650 domestic properties in and around East London Newham, Redbridge, Waltham Forest, Barking, Dagenham and Hastings.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Local Space Housing Association is looking for both experienced and GasSafe registered gas safety contractors to undertake domestic gas safety inspections, servicing, maintenance and repairs. issue of landlords gas safety certificates, responsive repairs and 24 hour callout breakdown service, including the installation and commissioning of new gas boilers.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximately 1 650 domestic properties in and around East London Newham, Redbridge, Waltham Forest, Barking, Dagenham and Hastings.
Estimated value excluding VAT:
Range: between 800 000,00 and 900 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option of extending for a further 2 years dependent upon monthly performance by independent third party.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All expressions of interest must be made on behalf of GasSafe Registered organisations with the coverage to offer both flexible and timed appointment scheduling.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

All applicants must supply within the PQQ return copies of all certification and/or registration numbers.
(MT Ref:89197).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Local Space Housing Association
58 Romford Road
E15 4BZ Stratford
Telephone: +44 82214000
Internet address:

Body responsible for mediation procedures

Gas Contract Services Ltd
Suite 2, Taunton House, Waterside Court, Neptune Way
ME2 4NZ Rochester
Telephone: +44 1634295515
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.5.2012